Weekly Oxygenate Report

U. S. DEPARTMENT OF ENERGY
ENERGY INFORMATION ADMINISTRATION
Washington, D. C. 20585

OMB No. 1905-0165
Expiration Date: 8/31/19
Burden: 1 hour

EIA-809
WEEKLY OXYGENATE REPORT
INSTRUCTIONS
.................................................................................................................................................................................................................................

QUESTIONS
If you have any questions about Form EIA-809 after reading
the instructions, please contact the Survey Manager at (202)
586-4615.

PURPOSE
The Energy Information Administration (EIA) Form EIA-809,
"Weekly Oxygenate Report," is used to collect data on fuel
ethanol production and end-of-week stocks. A summary of the
data appear on EIA’s website at https://www.eia.gov and in
numerous government publications.

COPIES OF SURVEY FORMS, INSTRUCTIONS
AND DEFINITIONS
Copies in portable document format (PDF) and spreadsheet
format (XLS) are available on EIA's website. You may access
the materials by following the steps below:
https://www.eia.gov/survey/#eia-809
Files must be saved to your personal computer. Data cannot be
entered interactively on the website.

GENERAL INSTRUCTIONS
WHO MUST SUBMIT
Form EIA-809 is mandatory pursuant to Section 13(b) of the
Federal Energy Administration Act of 1974 (Public Law 93-275)
and must be completed by the operators of facilities that
produce fuel ethanol located in the 50 States and the District of
Columbia.

Definitions of petroleum products and other terms are available
on our website. Please refer to these definitions before
completing the survey form.
PART 1. RESPONDENT IDENTIFICATION
•

Enter the month, day, year for which you are filing (e.g.,
January 1, 2016 is: Month 01 Day 01 Year 16). The weekly
report period begins at 7:01 a.m. Eastern Time on Friday
and ends at 7:00 a.m. Eastern Time on the following Friday.

•

Enter the 10-digit EIA ID Number. If you do not have a
number, submit your report leaving this field blank. EIA will
advise you of the number.

•

If there has been a change since the last report, enter an “X”
in the block provided.

•

Enter the name of the company filing the report.

•

Enter the Doing Business As “DBA” name if appropriate.

•

Enter the terminal site name.

•

Enter the Terminal Control Number (TCN) used for
identification of terminals and other facilities in the IRS
ExSTARS system.

•

Enter the physical address of the reporting company.

•

Enter the mailing address of the Contact. (Note: If the
physical address and mailing address are the same,
provide the information only for the physical address.)

•

Enter the name, telephone number, fax number, and e-mail
address of the person to contact concerning information
shown on the report. The person listed should be the person
most knowledgeable of the specific data reported.

WHEN TO SUBMIT
The Form EIA-809 must be received by the EIA by 5 p.m.
Eastern Time on the Monday following the end of the report
period (e.g., the “Weekly Oxygenate Report” covering the week
ending January 1, 2016 must be received by 5 p.m. Eastern
Time January 4, 2016).

HOW TO SUBMIT
Instructions on how to report are printed on PART 2 of Form
EIA-809.
We recommend secure file transmission (HTTPS) for companies
to use when sending this form to EIA. Secure transmission is an
industry standard method to send information over the internet
using encrypted processes. Access the EIA secure transmission
site at: https://signon.eia.doe.gov/upload/noticeoog.jsp.
Other methods of sending this form to EIA include the PC
Electronic Data Reporting Option (PEDRO), mail, and facsimile.
PEDRO is a Windows-based application that enables you to enter
data interactively, import data from your own database, validate
your data online, and transmit the encrypted data electronically to
EIA via the Internet. If you are interested in receiving this free
software, contact the Electronic Data Collection Support Staff at
(202) 586-9659.
Email may be used for sending PDF forms, but EIA cannot
accept Excel files sent by email. Should you choose to submit
your PDF data by email, we must advise you that e-mail is an
insecure means of transmission because the data are not
encrypted, and there is some possibility that your data could be
compromised.

EIA-809, Weekly Oxygenate Report

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PART 2. SUBMISSION/RESUBMISSION INFORMATION

facility regardless of ownership. Report stocks in
aboveground and underground storage as well as rail
cars located at the facility.

Submission
Refer to “How to Submit” section for more details or methods
for submitting data.
Resubmission
A resubmission is required whenever an error greater than 5
percent of a previously reported value is discovered by a
respondent or if requested by the EIA.
Enter "X" in the resubmission box if you are correcting
information previously reported.
Enter only those data cells which are affected by the changes.
You are not required to file a complete form when you
resubmit.
Comments
Report any unusual aspects of your operations during the
current reporting period in the Comments section on the
bottom of the first page of the form below Part 3. Comments
will be used in the validation process and should address any
data anomalies that could raise questions requiring contact by
survey staff for clarification. Comments will be protected in the
same manner as other information reported on this form as
described in detail in “Provisions Regarding Confidentiality of
Information” following Part 3 of these instructions on Page 2.

SPECIFIC INSTRUCTIONS
PART 3. OXYGENATE ACTIVITY
Report all quantities to the nearest whole number in thousand
barrels (42 U.S. gallons/barrel). Quantities ending in 499 or
less are rounded down, and quantities ending in 500 or more are
rounded up (e.g., 106,499 barrels are reported as 106 and
106,500 barrels are reported as 107).
Production
Report production of denatured fuel ethanol (Code 190) and
undenatured (Code 191) fuel ethanol.
Report production of undenatured fuel ethanol only when it is
produced as a finished product intended for shipment. Exclude
from production any undenatured fuel ethanol that is an
intermediate product to be blended with denaturant prior to
shipment.
Exclude from production any ethanol intended for beverage,
industrial, or other nonfuel use.
End of Week Stocks
•

Report stocks as of 7 a.m. Eastern Time Friday, which is the
end of the report period. Stocks should be reported
corrected to 60 degrees Fahrenheit (0F) less basic sediment
and water (BS&W).

•

Report stocks of both denatured fuel ethanol (Code 190)
and undenatured (Code 191) fuel ethanol.

•

Only include stocks located at production facilities.
Report total stocks of oxygenates in the custody of the

•

Exclude stocks held at terminals or other facilities outside
of the production plant. These stocks will be reported by
the operators of those facilities. Reported stock quantities
should represent actual measured inventories where an
actual physical measurement is possible.

PROVISIONS REGARDING CONFIDENTIALITY OF
INFORMATION
The information reported on this form will be protected and not
disclosed to the public to the extent that it satisfies the criteria for
exemption under the Freedom of Information Act (FOIA), 5
U.S.C. §552, the DOE regulations, 10 C.F.R. §1004.11,
implementing the FOIA, and the Trade Secrets Act, 18 U.S.C.
§1905.
The Federal Energy Administration Act requires the EIA to
provide company-specific data to other Federal agencies when
requested for official use. The information reported on this
form may also be made available, upon request, to another
component of the Department of Energy (DOE); to any
Committee of Congress, the Government Accountability Office,
or other Federal agencies authorized by law to receive such
information. A court of competent jurisdiction may obtain this
information in response to an order. The information may be
used for any nonstatistical purposes such as administrative,
regulatory, law enforcement, or adjudicatory purposes.
Disclosure limitation procedures are not applied to the
statistical data published from this survey's information. Thus,
there may be some statistics that are based on data from fewer
than three respondents, or that are dominated by data from
one or two large respondents. In these cases, it may be
possible for a knowledgeable person to estimate the
information reported by a specific respondent.
Company specific data are also provided to other DOE offices
for the purpose of examining specific petroleum operations in
the context of emergency response planning and actual
emergencies.

SANCTIONS
The timely submission of Form EIA-809 by those required to
report is mandatory under Section 13(b) of the Federal Energy
Administration Act of 1974 (Public Law 93-275), as amended.
Failure to respond may result in a civil penalty of not more than
$2,750 each day for each violation, or a fine of not more than
$5,000 for each willful violation. The government may bring a
civil action to prohibit reporting violations which may result in a
temporary restraining order or a preliminary or permanent
injunction without bond. In such civil action, the court may also
issue mandatory injunctions commanding any person to comply
with these reporting requirements.

EIA-809, Weekly Oxygenate Report

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FILING FORMS WITH THE FEDERAL
GOVERNMENT AND ESTIMATED REPORTING
BURDEN
Respondents are not required to file or reply to any Federal
collection of information unless it has a valid OMB control
number. Public reporting burden for this collection of information is
estimated to average 1 hour per response. This includes the time
for reviewing instructions, searching existing data sources,
gathering and maintaining the data needed, and completing
and reviewing the collection of information. Send comments
regarding this burden estimate or any other aspect of this
collection of information including suggestions for reducing this
burden to: Energy Information Administration, Office of Survey
Development and Statistical Integration, EI-21, 1000
Independence Avenue, S.W., Washington, D.C. 20585; and to
the Office of Information and Regulatory Affairs, Office of
Management and Budget, Washington, D.C. 20503.

EIA-809, Weekly Oxygenate Report

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