Marine Corps SORN

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M01040-3

SYSTEM NAME:
Marine Corps Manpower Management Information System Records  (April 29, 2010,  75 FR 22570)
SYSTEM LOCATION:
Primary locations:
Defense Information Support Agency (DISA) Defense Enterprise Computing Center (DECC) 4300
Goodfellow Boulevard, Building 103, Post E-20, St. Louis, MO 63120-1703.
Defense Finance and Accounting Service-Kansas City Center, 1500 East Bannister Road, Kansas City,
MO 64197-0901.
Technology Services Organization (TSO), 1500 East Bannister Road, Kansas City, MO 64197-0901.
Manpower Information Systems Support Activity (MISSA), 1500 East Bannister Road, Kansas City, MO
64197-0901.
Headquarters Marine Corps (HQMC), Manpower Information Systems Division (MI), at the James
Wesley Marsh Center, 3280 Russell Road, Marine Corps Base (MCB), Quantico, VA 22134-5103.
ODSE: Marine Corps Base, Camp S.D. Butler, Unit 35002, Okinawa, Japan FPO AP 96373-5002.
SPA: Headquarters Marine Corps (HQMC), Information Systems Management Branch (ARI), Henderson
Hall, Arlington, VA 22214-5001.
Decentralized segments:
Manpower Information System Support Office-02, Marine Corps Base, Camp LeJeune, NC 285425000.
Manpower Information System Support Office-03, Marine Corps Base, Camp Pendleton, CA 920555000.
Manpower Information System Support Office-06, Marine Corps Base, Hawaii, Kaneohe Bay, HI
96863-5000.
Manpower Information System Support Office-09, Headquarters, U.S. Marine Corps, Washington, DC
20380-1775.
Manpower Information System Support Office-16 and 17, Marine Corps Support Activity, Kansas
City, MO 64197-0001.
Manpower Information System Support Office-11, Headquarters, Washington, DC 20380-1775.

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Manpower Information System Support Office-27, Marine Corps Base, Camp S.D. Butler, Okinawa,
JA, FPO AP 98773-5001.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Active duty, Reserves and retired Marines; dependents of active duty, Reserve and retired Marines;
other DoD Military personnel, government employees and Foreign Military Service personnel.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal Information: Individuals name, rank/grade, Social Security Number (SSN), promotion
photos, date of birth, blood type, hair and eye color, height and weight, citizenship, population
group, gender, ethnic group, marital status, place of birth, home of record, records of emergency
data.
Personnel/Duty Related Information: Enlistment contract or officer acceptance form identification,
leave account information, component code, duty status codes, order processing data, duty
station, individual manpower activation/mobilization data, deployment information, unit
information, temporary duty and Fleet Assistant Program data, overseas deployment data to
include personal location by DoD latitude and longitude and/or military grid information, personnel
assignment data, employment and job related information and history, work title, work address
and related work contact information (e.g., phone and fax numbers, E-mail address), supervisor's
name and related contact information.
Medical Related Information: Limited medical data to include medical examinations, test results,
shot history, sick in quarters status, medical evacuation information and hospitalization data.
Wounded Warrior Regiment (WWR) data to include Line of Duty determinations, Incapacitation Pay
Benefits and Medical Hold requests and status.
Education and Training Information: High school data, test scores/information, language
proficiency, military/civilian off-duty education, training information to include marksmanship
data, physical fitness data, swim qualifications, military occupational specialties (MOS), military
skills and schools, weight control and military appearance data.
Performance/Career Related Information: Awards, performance evaluation data to include fitness
reports, derogatory comments, disciplinary actions, rebuttals and their decisions, combat tour
information, aviation/pilot flying time data, reserve units data, drill dates and muster data, lineal
precedence number, limited duty officer and warrant officer footnotes, separation document code,
conduct and proficiency marks, promotional data, years in service, commanding officer
assignment/relief data, joint military occupational specialty data, judicial proceedings and courts
martial data.
Pay and Entitlements Information: Pay data including the leave and earnings statement which may
include base pay, allowances, allotments, bond authorization, health care coverage, dental
coverage (if applicable), special pay and bonus data, federal and state withholding/income tax
data, Federal Deposit Insurance Corporation contributions, Medicare, Service members' Group
Life Insurance deductions, leave account, wage and summaries, reserve drill pay, reserve Active
Training (AT) pay, direct deposit and Electronic Fund Transfer (EFT) data, court ordered
garnishment of wages and other personnel/pay management data.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; 10 U.S.C.
1074f, Medical Tracking System for Members Deployed Overseas; 32 CFR 64.4, Management and
Mobilization; DoD Dir 1215.13, Reserve Component Member Participation Policy; DoD Instruction
3001.02, Personnel Accountability in Conjunction with Natural and Manmade Disasters; CJCSM
3150.13B, Joint Reporting Structure Personnel Manual; DoD Instruction 6490.03, Deployment
Health; MCMEDS: SECNAVINST 1770.3D, Management and Disposition of Incapacitation Benefits for
Members of the Navy and Marine Corps Reserve Components (Renamed Line of Duty(LOD)); and MCO
7220.50, Marine Corps Policy for paying Reserve Marines; and E.O. 9397 (SSN), as amended.
PURPOSE(S):
The Marine Corps Manpower Management Information System (MCMMIS) provides the Marine Corps
with the ability to support and manage all aspects of the Human Resource Development Process

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(HRDP) of all Active duty and Reserve Marines. The system also includes the capability to report
certain entries to enhance personnel management for reserve and retired Marines, Government
employees working for the Marine Corps, other DoD military personnel, as well as Foreign Military
Service personnel who are attached to Marine Corps commands. In addition, it has the capability to
provide simulation, analysis and forecasting tools to capture and process manpower information,
making data visible to the appropriate Marine Corps decision makers, as well as providing statutory
and regulatory management reports to higher headquarters.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of
1974, these records contained therein may specifically be disclosed outside the DoD as a routine
use pursuant to 5 U.S.C. 552a(b)(3) as follows:
To officials and employees of the American Red Cross and the Navy Relief Society in the
performance of their duties. Access will be limited to those portions of the member's record
required to effectively assist the member.
To officials and employees of federal, state and local government, through official request for
information with respect to law enforcement, investigatory procedures, criminal prosecution, civil
court action, Congressional inquiries and regulatory order.
To officials and employees of the Department of Veterans Affairs and civilian health and dental
care providers upon request, in the performance of their official duties related to the management
of incapacitation pay and benefits for injured reservists.
NOTE: This system of records contains individually identifiable health information. The DoD Health
Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place
additional procedural requirements on the uses and disclosures of such information beyond those
found in the Privacy Act of 1974 or mentioned in this system of records notice.
The DoD Blanket Routine Uses' set forth at the beginning of the Marine Corps compilation of
systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF
RECORDS IN THE SYSTEM:

STORAGE:
Electronic storage media and paper records in file folders.
RETRIEVABILITY:
Records are retrieved by name and/or Social Security Number (SSN).
SAFEGUARDS:
Login to systems and network requires use of the DoD Common Access Card (CAC). Public Key
Infrastructure (PKI) network login may be required to allow for documents to be digitally signed
and encrypted and/or the receiving of encrypted mail. Official users without issuance of a CAC
must use the Total Force Administration System Marine On-Line (TFAS MOL) web portal to access
the system. The TFAS MOL account holders are authenticated and provided access after registering
for an account and use a user name and strong password login verification. Access to server rooms
is strictly controlled by the hosting facility personnel. At a minimum, cipher locks, access rosters,
sign-in sign-out procedures, escort and supervision of all maintenance personnel and physical
security checks are provided on a routine basis. Physical security of buildings after normal working
hours, are provided by independent security guards or military police.
RETENTION AND DISPOSAL:
Disposition pending (until the National Archives and Records Administration approves retention and
disposal schedule, records will be treated as permanent).

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SYSTEM MANAGER(S) AND ADDRESS:
Director, Defense Finance and Accounting Service Cleveland Center, 1240 E. 9th Street, Cleveland,
OH 44199-2055.
Director, Manpower Information Systems Support Activity, 1500 East Bannister Road, Kansas City ,
MO 64197-0901.
Director Manpower Information (MI), Manpower and Reserve Affairs (M&RA), James Wesley Marsh
Center, 3280 Russell Road, Quantico, VA 22134-5103.
Director, Manpower Personnel Support Branch (MMSB), Headquarters Marine Corps (HQMC),
Manpower & Reserve Affairs (M&RA), James Wesley Marsh Center, 3280 Russell Road, MCB
Quantico, VA 22134-5103.
NOTIFICATION PROCEDURE:
Active Duty/Reserve Members seeking to determine whether pay information about themselves is
contained in this system of records should address written inquiries to the member's local
disbursing office.
Active Duty/Reserve Members seeking to determine whether personnel information about
themselves is contained in this system of records should address written inquiries to the member's
immediate commanding officer.
Retired Members seeking to determine whether pay and personnel information about themselves is
contained in this system of records should address written inquiries to the Commandant of the
Marine Corps, (Code MIF), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.
Individual should provide their full name, Social Security Number (SSN), and the request must be
signed.
In order to personally visit the above addresses and obtain information, individuals must present a
military identification card, a driver's license, or other proof of identity.
RECORD ACCESS PROCEDURES:
Active Duty/Reserve Members seeking to access pay information about themselves contained in this
system of records should address written inquiries to the member's local disbursing office.
Active Duty/Reserve Members seeking access to personnel information about themselves contained
in this system of records should address written inquiries to the member's immediate commanding
officer.
Retired Members seeking to access pay and personnel information about themselves contained in
this system of records should address written inquiries to the Commandant of the Marine Corps,
(Code MIF), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.
Individual should provide their full name, Social Security Number (SSN), and the request must be
signed.
In order to personally visit the above addresses and obtain information, individuals must present a
military identification card, a driver's license, or other proof of identity.
CONTESTING RECORD PROCEDURES:
The Marine Corps rules for accessing records, for contesting contents and appealing initial agency
determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may
be obtained from the system manager.
The Navy's rules for accessing records, for contesting contents and appealing initial agency
determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may
be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Individual; Headquarters, Marine Corps; Defense Enrollment Eligibility Reporting System (DEERS);
Schools and Educational Institutions; Navy Central Adjudication Facility (DoNCAF); Joint Personnel

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Adjudication System (JPAS); Internal Revenue Service (IRS); Veterans Administration (VA); Social
Security Administration (SSA); Navy & Marine Corps Relief Society (NMCRS); Morale Welfare and
Recreation (MWR); Department of Treasury (DOT); National Finance Center (NFC); Federal Reserve
Bank (FSB); Army & Air Force Exchange Services (AAFES); medical and dental treatment
facilities/care givers; Standard Accounting Budget Reporting System (SABRS); Defense Travel
System (DTS); Defense Manpower Data Center (DMDC); and Department of Agriculture (DoA).
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY:

FREEDOM OF INFORMATION ACT

DISCLAIMERS

WEBSITE PRIVACY POLICY

ACCESSIBILITY/SECTION 508
CONTACT DPCLO

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