VA Acquisition Regulation Clause 852.211-70, Equipment Operation and Maintenance Manuals

Forms and Documents

Document Name	Status
2900-0587 AP81 Emergency Clearance for Clause 852.211-70 Signed.pdf Supporting Statement B	2019-02-22
2900-0587 Supporting Statement AP81 15OCT18.docx Supporting Statement A	2018-11-26

IC Document Collections

IC ID	Document Title	Status
28815	VA Acquisition Regulation Clause 852.211-70, Equipment Operation and Maintenance Manuals) Instruction	Modified

ICR Details

OMB Control No: 2900-0587	ICR Reference No: 201801-2900-007
Status: Historical Inactive	Previous ICR Reference No: 201602-2900-017
Agency/Subagency: VA	Agency Tracking No: 2900-0587
Title: VA Acquisition Regulation Clause 852.211-70, Equipment Operation and Maintenance Manuals
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 03/08/2019
OIRA Conclusion Action: Improperly submitted and continue	Conclusion Date: 03/15/2019
	Date Received in OIRA: 02/22/2019
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	02/29/2020	02/28/2019	02/29/2020
Responses	3,725	0	3,725
Time Burden (Hours)	621	0	621
Cost Burden (Dollars)	0	0	0

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Abstract: As a result of VAAR final rule RIN 2900-AP81, this is to request to revise the title of the clause and to reduce the information collection burden currently imposed on respondents as a result of revising the clause and removing the requirement to develop Government-specified service manuals.

Emergency Justfication: The PRA package was completed, following publication of Final Rule, thus creating an emergency justification. The submission was delayed due to agency transitions. Personnel change in the Office of Acquisitions and the publication of the Final following the departure of the Agency Clearance Officer, without appropriate succession was cause for delay in submission of PRA package. This PRA ICR proposes to retitle the clause from “Service Data Manual” to “Equipment Operation and Maintenance Manuals.” By revising the clause and removing the requirement to develop Government-specified service manuals, the VA has eliminated an unnecessary burden on the public by making use of commercial operation and maintenance manuals just like the general public and established commercial practices, thereby reducing by half the estimated annual hourly burden.

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Authorizing Statute(s): US Code: 44 USC 3501–3521 Name of Law: Paperwork Reduction Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
2900-AP81	Final or interim final rulemaking	83 FR 19302	10/01/2018

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
VA Acquisition Regulation Clause 852.211-70, Equipment Operation and Maintenance Manuals)

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Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Cutting Redundancy

Short Statement: PR proposes to retitle the clause from “Service Data Manual” to “Equipment Operation and Maintenance Manuals.” As a result of revising the clause and removing the requirement to develop Government-specified service manuals, the VA has eliminated an unnecessary burden on the public by making use of commercial operation and maintenance manuals just like the general public and established commercial practices, thereby reducing by half the estimated annual hourly burden which is now estimated at 311 hours, a reduction of 310 annual hours.

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Annual Cost to Federal Government: $6,510

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/22/2019

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