9000-0064 Supporting Statement

SUPPORTING STATEMENT

FOR PAPERWORK REDUCTION ACT SUBMISSION

9000-0064, ORGANIZATION AND DIRECTION OF WORK

A. Justification.

1. Administrative requirements. When the Government awards a cost-reimbursement construction contract, in accordance with Federal Acquisition Regulation (FAR) 52.236-19, the contractor must submit to the contracting officer (and keep current a chart showing the general executive and administrative organization), the personnel to be employed in connection with the work under the contract, and their respective duties. The chart is used in administration of the contract and as an aid in determining cost. The information being requested is usually maintained by companies for other business purposes, therefore, the number of respondents who would have to create this is in response to contract requirement is minimal. DoD also has a general prohibition at DFARS 216.306 on certain cost-plus-fixed-fee contracts funded by a military construction appropriations act, so this means that the number of respondents affected by this requirement is minimal.

2. Uses of information. The chart is used by contract administration personnel to assure the work is being properly accomplished at reasonable prices.

3. Consideration of information technology. We use improved information technology to the maximum extent practicable. Where both the Government agency and contractors are capable of electronic interchange, the contractors may submit this information collection requirement electronically.

4. Efforts to identify duplication. This requirement is being issued under the Federal Acquisition Regulation (FAR) which has been developed to standardize Federal procurement practices and eliminate unnecessary duplication.

5. If the collection of information impacts small businesses or other entities, describe methods used to minimize burden. The burden applied to small businesses is the minimum consistent with applicable laws, executive orders, regulations, and prudent business practices.

6. Describe consequence to Federal program or policy activities if the collection is not conducted or is conducted less frequently. Collection of information on a basis other than solicitation-by-solicitation is not practical.

7. Special circumstances for collection. Collection is consistent with guidelines in 5 CFR 1320.6.

8. Efforts to consult with persons outside the agency. A notice was published in the Federal Register at 82 FR 51254 on November 3, 2017. No comments were received. A -30 day notice was published in the Federal Register at 83 FR 2781 on January 19, 2018.

9. Explanation of any decision to provide any payment or gift to respondents, other than remuneration of contractors or grantees. Not applicable.

10. Describe assurance of confidentiality provided to respondents. This information is disclosed only to the extent consistent with prudent business practices and current regulations.

11. Additional justification for questions of a sensitive nature. No sensitive questions are involved.

12 & 13. Estimated total annual public hour and cost

burden. Time required to read and prepare information is estimated at .75 hours per completion. FPDS data for FY 2017 shows the number of cost-reimbursement construction contract actions at 19, with all of them being modifications for existing contracts. We are reducing the burden from the previously estimated 50 responses to 19 responses per year per the FY 2017 FPDS actuals.

Estimated respondents/yr 19

Responses annually x 1

Total annual responses 19

Estimated hrs/responses x .75

Estimated total burden/hrs 14

Cost per hour $40

Estimated cost to public $560

Based on the OPM GS-11/step 6 salary ($29.25 an hour) plus 36.25 percent burden, rounded to the nearest dollar, or $40 an hour. The burden rate used is that mandated by OMB memorandum M-08-13 for use in public-private competition, as updated by OMB for the current year. Reference Salary Table 2017-GS, Effective January 2017, found at www.opm.gov). The estimated cost per response is approximately $29.47

14. Estimated cost to the Government. Time required for Governmentwide review is estimated at 30 minutes per response.

Annual Reporting Burden and Cost

Reviewing time .5

Responses/yr x 19

Review time/yr 10

Average wages/hr x $40

Total Government cost $400

Based on the OPM GS-11/step 6 salary ($29.25 an hour) plus 36.25 percent burden, rounded to the nearest dollar, or $40 an hour. The burden rate used is that mandated by OMB memorandum M-08-13 for use in public-private competition, as updated by OMB for the current year. Reference Salary Table 2017-GS, Effective January 2017, found at www.opm.gov).

15. Explain reasons for program changes or adjustments reported in Item 13 or 14. The burden hours under FAR 52.236-19 were reduced based on FY 2017 FPDS data that showed the actual number of respondents for this type of requirement.

16. Outline plans for published results of information collections. Results will not be tabulated or published.

17. Approval not to display expiration date. Not applicable.

18. Explanation of exception to certification statement. Not applicable.

B. Collections of Information Employing Statistical
Methods.

Statistical methods are not used in this information collection.

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