0704-0455 SSN Justification Memo

DEPARTMENT OF DEFENSE
DEFENSE HUMAN RESOURCES ACTIVITY
DEFENSE MANPOWER DATA CENTER
4800 MARK CENTER DRIVE, SUITE 04E25-01
ALEXANDRIA, VA 22350-6000

July 12, 2017
MEMORANDUM FOR DEFENSE PRIVACY, CIVIL LIBERTIES, AND TRANSPARENCY
DIVISION
THROUGH: RECORDS, PRIVACY AND DECLASSIFICATION DIVISION
SUBJECT: Justification for the Use of the Social Security Number (SSN) in Defense Biometric
Identification System
This memorandum is to satisfy the requirements of the Department of Defense Instruction
(DoDI) 1000.30, “Reduction of Social Security Number (SSN) Use Within DoD,” that requires
justification of the collection and use of the SSN in the DBIDS.
The records within DBIDS support DoD physical security and information assurance
programs, issuance of individual facility/installation access credentials and for identity
verification purposes. Additionally, DBIDS is used to record personal vehicles and property
registered with the DoD and for producing facility management reports. Records may be
accessed by other physical access control systems for further verification at other
facilities/installations or be used for law enforcement purposes.
Use of the SSN within DBIDS falls under the acceptable use 2, Law Enforcement, National
Security and Credentialing. The purpose of DBIDS is to produce credentials and verify the
identity of those accessing DoD facilities/installations. To properly add or verify a record in
DBIDS, a unique identifier must be furnished by the individual. Currently, the SSN is not a
required field, but rather an option for non-U.S. persons to use as their form of unique
identification; for U.S. persons it is required in order to coordinate with the Federal Bureau of
Investigation (FBI) National Crime Information Center (NCIC) Wants and Warrants File. Other
options include but are not limited to Driver’s License, Passport Number, State ID, and Tax ID
Number.
The data collected is covered by the System of Record Notice DMDC 10 DoD, “Defense
Biometric Identification Data System (DBIDS),” which provides the authorities to collect, and is
available at: http://dpcld.defense.gov/Privacy/SORNsIndex/DOD-wide-SORN-ArticleView/Article/570565/dmdc-10-dod/. DBIDS is secured to protect (PII) in accordance with the
Privacy Act of 1974 and DoD 5400.11-R, “Department of Defense Privacy Program.”
signed by
SORRENTO.MICH Digitally
SORRENTO.MICHAEL.V.1399639162
c=US, o=U.S. Government, ou=DoD,
AEL.V.139963916 DN:
ou=PKI, ou=DODHRA,
cn=SORRENTO.MICHAEL.V.1399639162
Date: 2017.07.14 08:02:36 -04'00'
2

Michael V. Sorrento
Director