Registration for Situation Room Experience

OMB Control No. 3095-00XX
Expiration date XX/XX/2021

Ronald Reagan Presidential Library
Bus Scholarship Fund
The Ronald Reagan Presidential Library has established a fund to provide free transportation for qualifying
school groups to visit the Situation Room Experience at the Ronald Reagan Presidential Library and
Museum. The goal is to make it easier for teachers and students to access the exhibits and many educational
resources offered by the Library.
Funds are currently available, on a first-come, first-served basis, to schools in California. Funds are limited
and preference is given to Title I schools. To apply for funds, please verify that you meet the eligibility criteria
outlined below and email or fax the Transportation Fund Scholarship Request form to the Situation Room
Experience Manager at [email protected] or (805)577-4074.
Eligibility Requirements:
 The requesting teacher and school principal must sign the request form.
 Please contact your transportation service center and provide an actual dollar amount on the
Transportation Fund Scholarship Request. Schools may not request funds for more than 1 bus per field
trip. Please attach an itemized estimate of cost.
 The purpose of the trip to the Library must be to participate in the Situation Room Experience. You will
be required to provide a booking confirmation number on the Transportation Fund Scholarship Request.
Please note the following additional guidelines placed upon the funds:
 Funds will be paid directly to the transportation service center after the field trip is completed; no
advances will be given.
 Funds may only be used to cover the cost of transportation; substitute teacher fees and bus driver
lunches will not be covered.
 Funds may not be used to rent charter buses.
 Payment of funds will not exceed the estimated expense provided by the school.
 Funds will be paid within one month of the date of the field trip.
Application Process:
Funds will not be distributed unless the following items are submitted with the Transportation Fund
Scholarship Request within 30 days of the field trip.
 Completed Transportation Fund Scholarship Request Form.
 Itemized, estimate of cost from the transportation service center including the school’s name; bus fees
are not to exceed the estimated amount.
 Letter of financial need signed by the school principal.
 After the field trip, educators must submit an invoice for payment from the transportation service
center.

FOR MUSEUM USE ONLY
Date of Request:

Received by:

No

Funding Approved:
Reason for Denial:
Pending Availability of Funds:


Yes


No

Final Paperwork Received:
 Estimate

Invoice

Date Notified of Approval/Denial:

Final Bus Cost:

Notified by:

Date Submitted for Payment:

Request Form

OMB Control No. 3095-00XX
Expiration date XX/XX/2021

Ronald Reagan Presidential Library and Museum
Transportation Fund Scholarship Request
School District:
Type of School:

Charter

Private

Public

Other: _________________________________________________

Name of School:
School Address:
Are you a Title I School for the school year in which the field trip will occur?

Yes

No

Contact Name:
Contact Number:

Contact Email:

Principal Name:
Principal Number:

Principal Email:

Situation Room Experience Information:
Situation Room Experience Confirmation #: __________________________
Estimated Number of Students: ________________________

Actual Bus Cost Estimate: $

Estimated Number of Chaperones:

_______________________________

Acceptance of Terms of Agreement (please check the boxes):

I understand a request does not guarantee funds and funds are available on a first-come,
first-served basis.
I understand advances will NOT be given and payment will NOT exceed the estimated
amount.
I understand charter buses will NOT be reimbursed.
To receive payment, an itemized estimate, letter of financial need and final invoice from
the transportation service center and the Transportation Fund Scholarship Request must be
received by the Museum no later than one month from the date of the trip.

Contact Signature:

______________

Principal Signature:

________________________________

To be considered, you MUST submit this Transportation Fund Scholarship Request after your visit to the Situation Room Experience
has been confirmed. If you have questions, please email [email protected].
PRIVACY ACT AND PAPERWORK REDUCTION ACT PUBLIC BURDEN STATEMENTS ON NEXT PAGE

OMB Control No. 3095-00XX
Expiration date XX/XX/2021

PRIVACY ACT STATEMENT
Collection of this information is authorized by 44 U.S.C 2104. The information you provide to NARA on this form will be used to manage attendance,
registration and communication for and about NARA’s learning program. This information is necessary in order to efficiently administer the program.
Completing this form is voluntary. If you do not provide this information, NARA may not be able to process your request to participate in our education
events and distance learning opportunities. In accordance with the Privacy Act, 5 U.S.C. 552a(e)(4)(D), NARA may disclose this information to:
appropriate Federal, state, local, or foreign agencies when needed for civil, criminal, or regulatory investigations or prosecution; in response to a request
from another Federal agency or Congress; to a NARA consultant, agent, or contractor to the extent necessary for them to assist NARA in the
performance of its duties; or in accordance with any other “routine uses of records” listed in the Privacy Act System of Records Notice NARA 5,
“Conference, workshop, and training course files.”
PAPERWORK REDUCTION ACT PUBLIC BURDEN STATEMENT
You are not required to provide the information requested on a form that is subject to the Paperwork Reduction Act unless the form displays a valid
OMB control number. Public burden reporting for this collection of information is estimated to be less than 10 minutes per response. Send comments
regarding the burden estimate or any other aspect of the collection of information, including suggestions for reducing this burden, to National Archives
and Records Administration (MP), 8601 Adelphi Rd, College Park, MD 20740-6001. DO NOT SEND COMPLETED FORMS TO THIS ADDRESS.