Youth Career Connect PTS (Individuals)

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Data
Data Element Name
Number
(D_E_ID)

Data Definition

101

First name

102

Middle name

103

Last name

104

107

numeric value
NCES ID of high school Record the NCES ID number for the high school where the participant enrolled in the YCC
at enrollment
program.
Name of high school at Record the name of the high school where the participant enrolled in the YCC program.
text field
enrollment
Record the student identifer used by the participating school or district. This is an optional data text field
Student ID
element that grantees can use to track participants.
Record the participant's date of birth.
YYYYMMDD
Date of Birth

108

Gender

Record 1 if the individual indicates that he is male.
Record 2 if the individual indicates that she is female.
Record NA if the individual does not self-identify gender.

109

Individual with a
Disability

Record 1 if the individual indicates that he/she has any "disability," as defined in Section 3(2) 1 = Yes
(a) of the Americans with Disabilities Act of 1990 (42 U.S.C. 12102). Under that definition, a
0 = No
"disability" is a physical or mental impairment that substantially limits one or more of the
NA = Individual did not disclose
person's major life activities. (For definitions and examples of "physical or mental impairment"
and "major life activities," see paragraphs (1) and (2) of the definition of the term "disability" in
29 CFR 37.4, the definition section of the WIA non-discrimination regulations.).
Record 0 if the participant indicates that he/she does not have a disability that meets the
definition above.
Record NA if the individual does not wish to disclose his/her disability status

Code Value

Optional/
Mandatory

Record the participant's first name

text field

M

Record the participant's middle name. Leave blank if not available.

text field

O

Record the participant's last name

text field

M

All 100s data elements are participant characteristics elements based on status at enrollment

105
106

1 = Male
2 = Female
NA = Individual did not self-identify

M
M
O
M
M

M

110

Category of Disability Record the appropriate number(s) that matches the category of disability from the list below: 1 = Autism
M
2 = Deaf-Blindness
1. Autism - means a developmental disability significantly affecting verbal and
3 = Deafness
nonverbal communication and social interaction, generally evident before age three, that
4 = Developmental Delay
adversely affects a child’s educational performance. Other characteristics often associated with 5 = Emotional Disturbance
autism are engaging in repetitive activities and stereotyped movements, resistance to
6 = Hearing Impairment
environmental change or change in daily routines, and unusual responses to sensory
7 = Intellectual
experiences. The term autism does not apply if the child’s educational performance is
Disability
8=
adversely affected primarily because the child has an emotional disturbance, as defined in #5 Multiple Disabilities
below.
9 = Orthopedic Impairment
2. Deaf-Blindness means concomitant [simultaneous] hearing and visual impairments, the
10 = Other Health
combination of which causes such severe communication and other developmental and
Impairment
11 =
educational needs that they cannot be accommodated in special education programs solely for Specific Learning Disability
children with deafness or children with blindness.
12 = Speech or Language Impairment
3. Deafness means a hearing impairment so severe that a child is impaired in processing
13 = Traumatic Brain Injury
linguistic information through hearing, with or without amplification, that adversely affects a
14 = Visual
child’s educational performance.
Impairment
4. Developmental Delay for children from birth to age three (under IDEA Part C) and children
from ages three through nine (under IDEA Part B), the term developmental delay, as defined
by each State, means a delay in one or more of the following areas: physical development;
cognitive development; communication; social or emotional development; or adaptive
[behavioral] development.
5. Emotional Disturbance means a condition exhibiting one or more of the following
characteristics over a long period of time and to a marked degree that adversely affects a
child’s educational performance:
(a) An inability to learn that cannot be explained by intellectual, sensory, or health factors.
(b) An inability to build or maintain satisfactory interpersonal relationships with peers and
teachers.
(c) Inappropriate types of behavior or feelings under normal circumstances.
(d) A general pervasive mood of unhappiness or depression.
(e) A tendency to develop physical symptoms or fears associated with personal or school
problems.
The term includes schizophrenia. The term does not apply to children who are socially
maladjusted, unless it is determined that they have an emotional disturbance.
6. Hearing Impairment means an impairment in hearing, whether permanent or fluctuating,
that adversely affects a child’s educational performance but is not included under the
definition of “deafness.”
7. Intellectual Disability means significantly subaverage general intellectual functioning,
existing concurrently [at the same time] with deficits in adaptive behavior and manifested
during the developmental period, that adversely affects a child’s educational performance.
8. Multiple Disabilities means concomitant [simultaneous] impairments (such as intellectual
disability-blindness, intellectual disability-orthopedic impairment, etc.), the combination of
which causes such severe educational needs that they cannot be accommodated in a special
education program solely for one of the impairments. The term does not include deafblindness.
9. Orthopedic Impairment means a severe orthopedic impairment that adversely affects a
child’s educational performance. The term includes impairments caused by a congenital
anomaly, impairments caused by disease (e.g., poliomyelitis, bone tuberculosis), and
impairments from other causes (e.g.,cerebral palsy, amputations, and fractures or burns that
cause contractures).
10. Other Health Impairment means having limited strength, vitality, or alertness, including a
heightened alertness to environmental stimuli, that results in limited alertness with respect to
the educational environment, that—
(a) is due to chronic or acute health problems such as asthma, attention deficit disorder or
attention deficit hyperactivity disorder, diabetes, epilepsy, a heart condition, hemophilia, lead
poisoning, leukemia, nephritis, rheumatic fever, sickle cell anemia, and Tourette syndrome;
and
(b) adversely affects a child’s educational performance.
11. Specific Learning Disability means a disorder in one or more of the basic psychological
processes involved in understanding or in using language, spoken or written, that may manifest
itself in the imperfect ability to listen, think, speak, read, write, spell, or to do mathematical
calculations. The term includes such conditions as perceptual disabilities, brain injury, minimal
brain dysfunction, dyslexia, and developmental aphasia. The term does not include learning
problems that are primarily the result of visual, hearing, or motor disabilities; of intellectual
disability; of emotional disturbance; or of environmental, cultural, or economic disadvantage.
12. Speech or Language Impairment means a communication disorder such as stuttering,
impaired articulation, a language impairment, or a voice impairment that adversely affects a
child’s educational performance.
13. Traumatic Brain Injury means an acquired injury to the brain caused by an external
physical force, resulting in total or partial functional disability or psychosocial impairment, or
both, that adversely affects a child’s educational performance. The term applies to open or
closed head injuries resulting in impairments in one or more areas, such as cognition;
language; memory; attention; reasoning; abstract thinking; judgment; problem-solving;
sensory, perceptual, and motor abilities; psychosocial behavior; physical functions; information
processing; and speech.
The term does not apply to brain injuries that are congenital or degenerative, or to brain
injuries induced by birth trauma.
14. Visual Impairment Including Blindness means an impairment in vision that, even with

Record 1 if the individual indicates that he/she is a person of Cuban, Mexican, Puerto Rican,
South or Central American, or other Spanish culture in origin, regardless of race.
Record 0 if the individual indicates that he/she does not meet any of these conditions.
Record NA if the individual does not self-identify his/her ethnicity.

111

Ethnicity: Hispanic/
Latino

1 = Yes
0 = No
NA = Individual did not self-identify

M

112

Race: American Indian Record 1 if the individual indicates that he/she is a person having origins in any of the original 1 = Yes
or Alaska Native
peoples of North America and South America (including Central America), and who maintains 0 = No
cultural identification through tribal affiliation or community recognition.
NA = Individual did not self-identify
Record 0 if the individual indicates that he/she does not meet any of these conditions.
Record NA if the individual does not self-identify his/her race.

M

113

Race: Asian

Record 1 if the individual indicates that he/she is a person having origins in any of the original 1 = Yes
peoples of the Far East, Southeast Asia, or the Indian Subcontinent (e.g., India, Pakistan,
0 = No
Bangladesh, Sri Lanka, Nepal, Sikkim, and Bhutan). This area includes, for example, Cambodia, NA = Individual did not self-identify
China, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Record 0 if the individual indicates that he/she does not meet any of these conditions.
Record NA if the individual does not self-identify his/her race.

M

114

Race: Black or African Record 1 if the individual indicates that he/she is a person having origins in any of the black
American
racial groups of Africa.
Record 0 if the individual indicates that he/she does not meet any of these conditions.
Record NA if the individual does not self-identify his/her race.

1 = Yes
0 = No
NA = Individual did not self-identify

M

115

Race: Native Hawaiian Record 1 if the individual indicates that he/she is a person having origins in any of the original 1 = Yes
or other Pacific
peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
0 = No
Islander
Record 0 if the individual indicates that he/she does not meet any of these conditions.
NA = Individual did not self-identify
Record NA if the individual does not self-identify his/her race.

M

116

Race: White

Record 1 if the individual indicates that he/she is a person having origins in any of the original 1 = Yes
peoples of Europe, the Middle East, or North Africa.
0 = No
Record 0 if the individual indicates that he/she does not meet any of these conditions.
NA = Individual did not self-identify
Record NA if the individual does not self-identify his/her race.

M

117

Eligible Veteran Status Record 1 If the individual is a person who served in the active U.S. military, naval, or air service 1 = Yes, <= 180 days
for a period of less than or equal to 180 days, and who was discharged or released from such 2 = Yes, Eligible Veteran
service under conditions other than dishonorable.
3 = Yes, Other Eligible Person
Record 2 If the individual served on active duty for a period of more than 180 days and was
0 = No
discharged or released with other than dishonorable discharge; or was discharged or released NA = Data not available
because of a service connected disability; or as a member of a reserve component under an
order to active duty pursuant to section 167 (a), (d), or (g), 673 (a) of Title 10, U.S.C., served on
active duty during a period of war or in a campaign or expedition for which a campaign badge
was authorized and was discharged or released from such duty with other than a dishonorable
discharge.
Record 3 If the individual is a person who is:
(a) the spouse of any person who died on active duty or of a service-connected disability;
(b) the spouse of any member of the Armed Forces serving on active duty who at the time of
application under this part, is listed, pursuant to 38 U.S.C. 101 and the regulations issued
under, by the Secretary concerned, in one or more of the following categories and has been so
listed for more than 90 days:
(i) missing in action;
(ii) captured in the line of duty by a hostile force; or
(iii) forcibly detained or interned in the line of duty by a foreign government or power; or
(c) the spouse of any person who has a total disability permanent in nature resulting from a
service-connected disability or the spouse of a veteran who died while a disability so evaluated
was in existence.
Record 0 If the individual does not meet any one of the conditions described above.
Record NA if the data is not available.

M

118

119

120

121

122

123

124

125

126

Grade at time of
Enrollment

Use the appropriate code to record the highest school grade completed by the individual.
Record 9 if the individual's grade at time of enrollment was 9th grade
Record 10 if the individual's grade at time of enrollment was was 10th grade
Record 11 if the individual's grade at time of enrollment was 11th grade

9 = 9th grade

10 = 10th grade

11 = 11th grade

Homeless Individual Record 1 if the participant is a person who lacks a fixed, regular, adequate night time
1 = Yes
and/or runaway youth residence. This definition includes any individual who has a primary night time residence that 0 = No
is a publicly or privately operated shelter for temporary accommodation; an institution
NA = Individual did not disclose
providing temporary residence for individuals intended to be institutionalized; or a public or
private place not designated for or ordinarily used as a regular sleeping accommodation for
human beings; or a person under 18 years of age who absents himself or herself from home or
place of legal residence without the permission of his or her family (i.e., runaway youth). This
definition does not include an individual imprisoned or detained under an Act of Congress or
State law. An individual who may be sleeping in a temporary accommodation while away from
home should not, as a result of that alone, be recorded as homeless.
Record 0 if the participant does not meet the conditions described above.
Record NA if the participant chose not to disclose.
Record 1 if the participant is a person who either (a) is or has been subject to any stage of the 1 = Yes
Offender
criminal justice process for committing a status offense or delinquent act, or (b) requires
0 = No
assistance in overcoming barriers to employment resulting from a record of arrest or
NA = Individual did not disclose
conviction for committing delinquent acts, such as crimes against persons, crimes against
property, status offenses, or other crimes.
Record 0 if the participant does not meet any one of the conditions described above.
Record NA if individual did not disclose.
Record 1 if the participant is eligible for the free lunch program
1 = free lunch program eligible
Low Income:
2 = reduced lunch program eligible
Free/Reduced Lunch Record 2 if the participant is eligible for the reduced lunch program
Record 3 if the participant is not eligible for the free or reduced lunch program
3 = is not eligible for free or
Eligible
Note: If student level data is not available report based on school level
reduced lunch program
Record NA if not available
NA = not available
Record 1 if the participant is a person who has limited ability in speaking, reading, writing or
Limited English
1 = Yes
Language Proficiency understanding the English language and (a) whose native language is a language other than
0 = No
English, or (b) who lives in a family or community environment where a language other than
English is the dominant language.
Record 0 if the participant does not meet the conditions described above.
Pregnant or Parenting Record 1 if the participant is a person who is either under 22 years of age and who is pregnant, 1 = Yes
or an individual (male or female) who is providing custodial care for one or more dependents 0 = No
Youth
under age 18.
NA = Individual did not self identify
Record 0 if the participant does not meet the conditions described above.
Record NA if participant did not disclose.
Record 1 if the participant is a person who is currently in foster care or has been in the foster 1 = Yes
Foster Care Youth
care system at any point during his/her lifetime.
0 = No
Record 0 if the participant does not meet the conditions described above.
NA = Individual did not self identify
Record NA if participant did not disclose.
Industry focus in YCC Record the two-digit NAICS code for the industry focus that the student chose in the YCC
two-digit NAICS code
program. If the participant's focus is not industry-specific, then leave blank and enter the
occupational focus.
Record "Student Has Not Yet Selected" if the program model allows the student to delay
selection of an industry focus. This item must be updated once the student selects a focus.
Note that industry focus and/or occupational focus must be entered for all participants.
Occupational focus in Record the two-digit O*Net 4.0 (or later versions) code that best describes the occupational two-digit O*NET code
YCC
focus that the student chose in the YCC program. If the participant's focus is not occupationspecific, then leave blank and enter the industry-focus.
Record "Student Has Not Yet Selected" if the program model allows the student to delay
selection of an occupational focus. This item must be updated once the student selects a focus.
Note that industry focus and/or occupational focus must be entered for all participants.

M

Credential expected
during YCC program

M

Record 1 if the participant has a YCC industry or occupational focus that is expected to result in 1 = Yes
0 = No
an industry-recognized credential during program participation.
NA = Individual has not yet selected a focus
Record 0 if the participant has a YCC industry or occupational focus that is not expected to
result in an industry-recognized credential during program participation.
Date of expected
128
If the participant is not expected to receive a credential during program participation based on YYYYMMDD
credential attainment the data element above, record the date when the participant is expected to get a credential
after program completion.
Name of expected
If the participant is not expected to receive a credential during program participation based on text field
129
credential
the data element above, record the name of the credential that the participant is expected to
get a credential after program completion.
Date of expected high Record the date (month & year only) in which participant is expected to receive his/her high YYYYMMDD
130
school graduation
school diploma
Date of expected
Record the date (month & year only) in which participant is expected to complete the YCC
131
YYYYMMDD
Cohort Completion
program
All 200s data elements are grantee information
127

201

M

LEA ID

202 -205 Enrollment Goals

M

M

M

M

M

M

M

M
M
M
M

Record the local educational agency ID number

numeric value

M

Record the grantee enrollment goal for each year of the program. This should be entered for
all four years. Note: enrollment goals are only for new participants that will be enrolled in
each year of the program.

numeric value

M

206 - 221 Number of school days Record the number of high school days in each quarter of the program. This should be
numeric value
M
entered for all 16 quarters of the program. This data is used to calculate the attendance rate
in each quarter
and chronic absence rate performance measures.
Professional
Record the date on which a staff member receives formal professional development related to YYYYMMDD
222
M
Development Activity the YCC program.
Date
Type of Professional Mark all that apply.
223
1 = integrated academic and career focused M
Development Activity Record 1 if related to integrated academic and career focused learning
learning
Record 2 if related to employer engagement
2 = employer engagement
Record 3 if related to individualized career and academic counseling
3 = individualized career and academic
Record 4 if related to work-based learning and exposure to the world of work
counseling
Record 5 if related to program performance and reporting
4 = work-based leaning and exposure to
Record 6 if related to other topics
WoW
5 = performance and reporting
6 = other
Name of Professional Record the name of the professional development activity.
224
text field
O
Development Activity
225
numeric value
M
Number of Staff who Record the number of staff members who attended the professional development activity.
Attended Professional
Development Activity
226
School year start date Record the date of the start of the grantee's high school year. This should be added as each
YYYMMDD
M
year's school calendar becomes available.
227
School year end date Record the date of the end of the grantee's high school year. This should be added as each
YYYMMDD
M
year's school calendar becomes available.
All 300s data elements are participant tracking information during the program
300

Date of Enrollment

301 -304 Date of Program
Participation

YYYYMMDD
Record the date an individual enrolls in the YCC program. Enrollment means a youth has
completed all of the necessary eligibility information and program consent forms and receives
this/her first service funded by the program.
Record the date on which the individual begins receiving his/her first service funded by the
YYYYMMDD
program. This should be entered at the beginning of each school year in order to track
participation in each year they are in the program. An individual may have up to four program
participation dates. This will be used to measure the yearly program retention rate.

M

YYYYMMDD

M

305

Date of Program
Completion

Record the date on which the last education/job training activity funded by the program is
received by the participant and the participant has successfully completed all phases of the
program.

306

Date of Exit

307

Reason for Exit

308

School attending

YYYYMMDD
Record the date on which the last service funded by the program is received by the
participant. Any participant that is no longer part of the YCC program, regardless of whether
they successfully completed the program, must have a date of exit.
Record 1 if the participant is residing in an institution or facility providing 24-hour support such 1 = Institutionalized
as a prison or hospital and is expected to remain in that institution for at least 90 days.
2 =Health/Medical
Record 2 if the participant is receiving medical treatment that precludes entry into
3 = Deceased
unsubsidized employment or continued participation in the program. Does not include
4 = Family Care
temporary conditions expected to last for less than 90 days.
5 = Reserve Forces Called to Active Duty
Record 3 if the participant was found to be deceased or no longer living.
6 = Relocated to Mandated Residential
Record 4 if the participant is providing care for a family member with a health/medical
Program
condition that precludes entry into unsubsidized employment or continued participation in the 7 = Dropped out of YCC program but
program. Does not include temporary conditions expected to last for less than 90 days.
remained in high school
Record 5 if the participant is a member of the National Guard or other reserve military unit and 8 = Dropped out of YCC and high school
is called to active duty for at least 90 days.
9 = Successfully completed YCC program
Record 6 if the participant is in the foster care system or any other mandated residential
program and has moved from the area as part of such a program or system (exclusion for
0 = Other
youth participants only).
Record 7 if the participant dropped out of the YCC program but remained enrolled in high
school.
Record 8 if the
participant both dropped out of the YCC program and dropped out of high school.
Record 9 if the participant successfully completed and exited the YCC program.
Record 0 if the participant exited for a reason other than one of the conditions described
above.
When a new participant record is created, this data element will be automatically
numeric value
prepopulated with the NCESID of the high school at enrollment. If a participant changes
schools during the course of the program to another YCC partner school (either a high school
or postsecondary school) and will continue to receive YCC services at that new school, record
the ID of the new school as the school the student is attending.

When a new participant record is created, this data element will be automatically
numeric value
prepopulated with the NCESID of the high school at enrollment. This data element will be used
by the PTS to assign user rights to access the participant's data. When the "School attending"
data element is changed, the PTS will prompt the user to decide whether to shift the PTS
tracking school as well. If user rights to the participants' data should be shifted to the new
school, record the NCESID of the new school.
310 - 325 Number of school days Record the number of school days the individual was absent in each quarter of the program. numeric value
This should be entered for all 16 quarters of the program. This data is used to calculate the
missed in quarter
attendance rate and chronic absence rate performance measures.
309

PTS tracking school

M

M
M

M

M

M

326

FAFSA Completion

327

Individual
Development Plan
Completion

328

Career/Academic
Counseling Date of
Service

Record 1 if the participant has completed FAFSA. Record 0 if the participant has not
1 = Yes
completed FAFSA.
0 = No
Record 1 if the participant has completed their initial Individual Development Plan (IDP).
1 = Yes
Record 0 if the participant has not completed their initial IDP. An IDP is an individual plan that 0 = No
address post-secondary preparation, such as planning that includes the completion of the Free
Application for Federal Student Aid (FAFSA) or continued education/training, employment, or
both. Each participant’s IDP should include career objectives, a program of study, degree
and/or certificate objectives, and work experiences; the IDP is a living document and should be
reviewed and updated regularly throughout participation in the program.

For each quarter, record the date on which the participant received career/academic
counseling. Career and academic counseling is individualized counseling that includes career
and post-secondary awareness and exploration opportunities beyond the high school
experience. This may be entered for up to 16 quarters. Note: while DOL expects this service
will occur more frequently than once per quarter, it is only necessary to enter the first date in
the quarter on which this service occurs.
For each quarter, record the date on which the participant participated in community service
Community Service
learning. Community service learning is a teaching and learning strategy that actively engages
Learning date of
participants in meaningful and personally relevant service activities that simultaneously teach
Service
civic responsibility and strengthen communities. Learning activities incorporate participant
reflection and are designed to develop work readiness skills and positive behaviors, such as
leadership, time management, teamwork, and respect for authority and fellow participants.
This may be entered for up to 16 quarters. Note: while DOL expects this service will occur
more frequently than once per quarter, it is only necessary to enter the first date in the
quarter on which this service occurs.
Mentoring Date of
For each quarter, record the date on which the participant participated in mentoring.
Service
Mentoring includes one-on-one, group, and/or service-based mentoring in which program
participants are matched with adult mentors, preferably in the selected high-growth H-1B
industry(ies) or occupation(s). Mentors should have frequent contact with program
participants over a prolonged period of at least one year and should provide guidance in
navigating their identified career pathway. While group mentoring is an acceptable type of
mentoring service, all participants that receive formal mentoring must be assigned a mentor
and also receive one on one mentoring. This may be entered for up to 16 quarters. Note:
while DOL expects this service will occur more frequently than once per quarter, it is only
necessary to enter the first date in the quarter on which this service occurs.
Work Experience
For each quarter, record the date on which the participant participated in a work experience
Activity Date of Service other than an internship. Work experiences may include: job shadowing, exposure to various
aspects of an industry, and other exposures to the world of work. This may be entered for up
to 16 quarters. Note: while DOL expects this service will occur more frequently than once per
quarter, it is only necessary to enter the first date in the quarter on which this service occurs.

O
M

YYYYMMDD

M

YYYYMMDD

M

YYYYMMDD

M

YYYYMMDD

M

For each quarter, record the date on which the employer provided a service within the High
Employer Service in
YYYYMMDD
School Date of Service School. An employer service includes services provider directly by the employer in a school
setting, such as career fairs, career exploration talks, mock interviews, etc. This may be entered
for up to 16 quarters. Note: while DOL expects this service will occur more frequently than
once per quarter, it is only necessary to enter the first date in the quarter on which this service
occurs.
Supportive Service
For each quarter, record the date on which the participant received a supportive service.
YYYYMMDD
Date of Service
Support services include; (a) assistance with transportation; (b) assistance with child care and
dependent care; (c) assistance with housing; (d) referrals to medical services; and (e)
assistance with uniforms or other appropriate work attire and work-related tools, including
such items as eye glasses and protective eye gear. This may be entered for up to 16 quarters.
Note: while DOL expects this service will occur more frequently than once per quarter, it is only
necessary to enter the first date in the quarter on which this service occurs.

M

For each quarter, record the date on which the participant participated in a leadership
Leadership
YYYYMMDD
Development Service development service. Leadership development services include, but are not limited to,
opportunities that encourage responsibility, employability, and other positive social behaviors
Date of Service
such as: (a) exposure to post-secondary educational opportunities; (b) community and service
learning projects; (c) peer-centered activities, including peer mentoring and tutoring; (d)
organizational and team work training, including team leadership training; (e) training in
decision making, including determining priorities; and (f) citizenship training, including life skills
training such as parenting, work behavior training, and budgeting of resources. This may be
entered for up to 16 quarters. Note: while DOL expects this service will occur more frequently
than once per quarter, it is only necessary to enter the first date in the quarter on which this
service occurs.
Record the name (i.e. description) of the program service.
335
Name of Program
text field
Service
Internship Date of
For each quarter, record the date on which the participant participated in a paid or unpaid
336
YYYYMMDD
Service
internship. An internship is a planned and structured learning experience that takes place in
the workplace for a limited period of time. The internship provides the individual with a
monitored or supervised work experience in his or her industry/occupational focus where the
individual has intentional learning goals and reflects actively on what he or she is learning
throughout the experience. These learning goals can include: academic learning, career
development, and skill development. Internships may be paid or unpaid. Note: while DOL
expects this service will occur more frequently than once per quarter, it is only necessary to
enter the first date in the quarter on which this service occurs.
337 -338 Date Entered Unpaid If applicable record the date the participant began their first internship. This should be
YYYYMMDD
Internship
entered a second time if the participant participates in two internships.

M

329

330

331

332

333

334

M

O
M

M

339 -340 Date Completed
Internship
341-342 Paid or Unpaid
Internship?

YYYYMMDD

M

1 = Paid
2 = Unpaid

M

343

1 = Yes
0 = No
00

M

00000000

M

text field

O

text field

O

YYYYMMDD

M

1 = Completed
0 = Did not Complete
Blank = Course is on-going
text field

M

1 = YCC only
0 = Not YCC only
text field

M

1 = Yes
0 = No

M

1 = Yes
0 = No

M

YYYYMMDD

M

1 = Yes
0 = No

M

numeric value

M

344

345

346
347
348-357
358-367
368-377
378-387
388-397

If applicable record the date the participant completed their first internship. This should be
entered a second time if the participant completes a second internship.
Record 1 if the internship is paid
Record 2 if the internship is unpaid
This should be entered a second time if the participant has a second internship.
Internship Employer as Record 1 if the place of internship employment is a formal grantee partner
Grant Partner?
Record 0 if the place of internship employment is not a formal grantee partner
Industry Code for
Record the two-digit NAICS code for the industry of the internship.
Internship
Record 00 if unknown.
Note that industry focus and/or occupational focus must be entered for all participants who
held an internships.
Occupational Code for Record the 0-digit O*Net 4.0 (or later versions) code that best describes the occupational
Internship
focus that the student chose in the YCC program. If the participant's focus is not occupationspecific, then leave blank and enter the industry-focus in item 120.
Record 00000000 if unknown.
Note that industry focus and/or occupational focus must be entered for all participants who
held an internship.
Record the name of the employer in which the participant enters internship.
Name of Internship
Employer
Internship Job
Record the decription of the internship job.
Description
Date began Industry- Record the date the participant began an industry-specific YCC course. This includes a high
school or post-secondary course taken during the program that is specific to a participant’s
specific YCC course
industry focus.This should be entered for each industry-specific YCC course.
Completed industry- Record 1 if the participant completed the industry-specific YCC course
Record 0 if the participant did not complete the industry-specific YCC course
specific YCC course
Leave blank if the course is on-going
Record the name of the industry-specific YCC course
Name of industryspecific YCC course
YCC-only industryRecord 1 if the course attended was specific only to YCC students
specific course
Record 0 if non-YCC students also attended the course
Record pertinent information about participant, not captured elsewhere..
Case Notes

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O

O

All 400s date elements are short-term indicators
401-404 Participant Satisfaction Record 1 if the participant was satisfied with the program based on an annual participant
satisfaction survey. Participant satisfaction should be measured each year by survey and
entered for each year the participant was enrolled in the program.
Record 0 if the participant was not satisfied with the program.
Record 1 if the participant scores as work ready on the work readiness indicator at the
405 - 408 Work Readiness
completion of the internship.
Indicator for
Record 0 if the participant does score as work ready on the work readiness indicator. This
Internship
should be recorded for each internship that is completed (for both paid and unpaid
internships).
Post-Secondary Credit Record the date on which the participant completed a course that could lead to the
409
Attainment Date
attainment of post-secondary credits
410

Type of PostSecondary Credit

Record 1 if the course that could lead to post-secondary credit was completed in high school.
Record 0 if the course that could lead to post-secondary credit was completed in college.

411

Number of Hours of
For each date attained post-secondary credit, record the number of credit hours attained or
Post-Secondary Credit the minimum hours of that could be awarded if credit hours were accepted.

412

Name of Course
Completed

413

School at which
Record the name of the school at which the course was completed that could lead to postCourse was Completed secondary credit attainment.

414

Entered Unsubsidized
Employment During
YCC Program
Participation

415

Date Entered
Unsubsidized
Employment During
YCC Program
Participation

Record the name of the course completed that could lead to post-secondary credit attainment. text field

text field

1 = Yes
Record 1 if the participant entered unsubsidized employment during YCC program
Blank = No
participation.
Leave "blank" if the individual has not entered unsubsidized employment during YCC program
participation
Note that each unsubsidized job that the participant obtains that meets the DOL definition
should be recorded in the PTS.
Record the date the participant entered unsubsidized employment during YCC program
YYYYMMDD
participation. Note that this date should fall between the date of YCC program enrollment and
the date of exit from YCC.

O

O

M

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416

417

Industry Code of
Unsubsidzied
Employment During
YCC Program
Participation
Occupational Code of
Unsubsidized
Employment During
YCC Program
Participation

Record the two-digit NAICS code for the industry of the unsubsidized employment during YCC 00
program participation.
Record 00 if unknown.

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Record the 8-digit occupational code that best describes the individual's employment during 00000000
YCC program participation using the O*Net Version 4.0 (or later versions) classification system.

M

Record 00 if unknown
Additional Notes: If all 8 digits of the occupational skills code are not collected, record as many
digits as are available.

Name of Employer
Record the name of the employer in which the participant enters unsubsidized employment
Text field
during YCC Program during YCC program paticipation.
Participation
Is Unsubsidized
Record 1 if the unsubsidized employment during YCC program participation is a summer job. 1 = Yes
Employment During Record 0 if the unsubsidized employment during YCC program participation is NOT a summer 0 = No
YCC Program
job.
Participation a
summer job?
High School Diploma Record the date on which the participant received their high school diploma.
YYYYMMDD
Attainment Date
Date Attained
Record the date on which the individual attained an industry-recognized credential. The term YYYYMMDD
Recognized Credential credential refers to certification of an individual’s attainment of measurable technical or
occupational skills necessary to obtain employment or advance within an occupation. Industryrecognized credentials are either developed or endorsed by a nationally-recognized industry
association or organization or are sought or accepted by employers within the industry sector
for purposes of hiring or recruitment. The credential must be awarded by a third party, such as
an educational institution or a professional, industry, or employer organization. Industryrecognized credentials demonstrate core competencies and meet industry standards for
specific industry occupations. Examples of industry-recognized credentials include: Associates
and Bachelor’s degrees; Registered Apprenticeship certificates; occupational licenses (typically,
but not always, awarded by State government agencies); industry-recognized or professional
association certifications, also known as personnel certifications; and other certificates of skills
completion for specific skill sets or competencies within one or more industries or occupations.
Note that data should be entered for each recognized credential that a participant attains.

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422

Type of Recognized
Credential

Use the appropriate code to record the type of recognized credential attained.
Record 0 if the individual did not attain a recognized credential.

1 = Occupational License
2 = Occupational Certificate/Credential credit
3 = Occupational Certificate/Credential non-credit
0 = No recognized credential attained

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423

Name of Credential

Record the name of the recognized credential attained.

text field

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418
419

420
421

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All 500s Data Elements are long-term indicators (Post-Exit Outcomes in PTS)
505

506

Entered Unsubsidized Record 1 if the participant entered unsubsidized employment immediately following program 1 = Yes
Employment after Exit exit or in the first quarter after the quarter of program exit.
0 = No
Record 0 if the participant did not enter unsubsidized employment in the first quarter after the NA = Information not yet available
quarter of program exit.
Record NA if information on the participant's employment status in the first quarter after the
quarter of program exit is not yet available
Leave "blank" if the individual has not exited the program
Note that each unsubsidized jobs that the participant obtains that meets the DOL definition
should be recorded in the PTS. These jobs can occur during program participation or upon
completion during the three quarters after exit.
Date Entered
Record the date the participant entered unsubsidized employment immediately following
YYYYMMDD
Unsubsidized
program exit or in the first quarter after the quarter of program exit.
Employment after Exit

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M

507

Industry Code after
Exit

Record the two-digit NAICS code for the industry of the unsubsidized employment
immediately following program exit or in the first quarter after the quarter of program exit
Record 00 if unknown.

00

M

508

Occupational Code
after Exit

Record the 8-digit occupational code that best describes the individual's employment
immediately following program exit or in the first quarter after the quarter of program exit
using the O*Net Version 4.0 (or later versions) classification system. This information can be
based on any job held after exit from the program.

00000000

M

Leave "blank" if occupational code is not available
Additional Notes: If all 8 digits of the occupational skills code are not collected, record as many
digits as are available.

Record 1 if the employment in which the individual entered immediately following program
1 = Yes
exit or in the first quater after the quarter of program exit is in the industry or occupation that 0 = No
was the industry/occupational focus of the YCC participant..
NA = Unknown
Record 0 if the employment in which the individual entered is not in the industry/occupational Blank = does not apply to individual
focus of the YCC participant.
Record NA if not known.
Leave "blank" if the individual has not completed the program
Wage at Employment Record the hourly wage at employment immediately following program exit or in the first
$0.00
quarter after the quarter of program exit. If employment is based on a sarly, divide the annual
after Exit
salary by 2,080 hours worked (40 hour work week for 52 weeks)
Number of Hours
Record the number of hours worked in the first full week of unsubsidized employment
numeric value
Worked in first full
immediately following program exit or in the first quarter after the quarter of program exit.
NA = Unknown
week of Unsubsidized
Employment after Exit

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512

Entered NonRecord 1 if the participant entered unsubsidized employment immediately following program 1 = Yes
Traditional
exit or in the first quarter after the quarter of program exit in an industry in which individuals 0 = No
Employment after Exit of the participant's gender or race are not commonly employed in.
NA = Unknown
Record 0 if the participant entered unsubsidized employment in an industry in which
individuals of the participant's gender or race are commonly employed in.
Record NA if not known.

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513

Name of Employer
after Exit
Employer as Grant
Partner after Exit

M

509

510
511

514

Entered TrainingRelated Employment
after Exit

516

Entered PostSecondary Education

517

Type of PostSecondary Education

Record the name of the employer in which the participant enters unsubsidized employment
Text field
immediately following program exit or in the first quarter after the quarter of program exit.
Record 1 if the place of employment immediately following program exit or in the first quarter 1 = Yes
after the quarter of program exit was a "formal" grantee partner that participated in program 0 = No
work experiences and/or training of participants
Record 0 if the place of employment was not a formal grantee partner
Record 1 if the participant entered post-secondary education immediately following program 1 = Yes
0 = No
exit or in the first quarter after the quarter of program exit. Post-secondray education is a
NA = Information not yet available
program at an accredited degree-granting institution that leads to an academic degree (e.g.,
A.A., A.S., B.A., B.S.). Programs offered by degree-granting institutions that do not lead to an
academic degree (e.g., certificate programs) do not count as a placement in post-secondary
education.
Record 0 if the participant did not enter post-secondary education in the first quarter after the
quarter of program exit.
Record NA if information on the participant's post-secondary education status in the first
quarter after the quarter of program exit is not yet available.
Leave "blank" if the individual has not exited the program.
Note: this is only for post-secondary education that is entered following exit from the program
and not as a part of program participation.
Record 1 for a public 4-year (or above)
1 = public 4-year (or above)
Record 2 for a public 2-year
2 = public 2-year
Record 3 for a public less-than-2-year
3 = public
Record 4 for a private, nonprofit 4-year (or above)
less-than-2-year
Record 5 for a private, nonprofit 2-year
4 = private, nonprofit 4-year (or
Record 6 for a private, nonprofit less-than-2-year
above)
Record 7 for a private, for-profit 4-year (or above)
5 = private, nonprofit 2-year
Record 8 for a private, for-profit 2-year
6 = private, nonprofit
Record 9 for a private, for-profit less-than-2-year
less-than-2-year

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M

M

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7 = private, for-profit, 4-year (or above)
8 = private, for-profit 2-year
9 = private, for profit lessthan-2-year
518

Post-Secondary
Education
Remediation

519

Name of PostSecondary Education
School

Record 1 if the participant required remediation as part of their post-secondary education
courses.
Record 0 if the participant did not require remediation
Record NA if unknown
Record the name of the post-secondary education school that participant entered.

1 = Yes
0 = No
NA = Unknown

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text field

O

520

Entered Occupational Record 1 if the participant entered occupational skills training immediately following program 1 = Yes
Skills Training Program exit or in the first quarter after the quarter of program exit. Occupational skills training an
0 = No
- Post program
organized program of study that provides specific vocational skills that lead to proficiency in
NA = Information not yet available
completion
performing actual tasks and technical functions required by certain occupational fields at entry,
intermediate, or advanced levels. Such training should: (1) be outcome-oriented and focused
on a long-term goal as specified in the Individual Development Plan, (2) be long- term in nature
and commence upon program exit rather than being short-term training that is part of services
received while enrolled in the program, and (3) result in attainment of a certificate.
Record 0 if the participant did not enter occupational skills training in the first quarter after the
quarter of program exit.
Record NA if information on the participant's occupational skills training status in the first
quarter after the quarter of program exit is not yet available.

M

Note: this is only for occupational skills training that is entered following exit from the program
and not as a part of program participation.
521

Occupational Skills
Training Code

522

Record the 8 digit O*Net 4.0 (or later versions) code that best describes the training
occupation for which the participant entered occupational training.
Record 00000000 or leave "blank" if occupational code is not available or not known.

00000000

M

Name of Occupational Record the name of the provider of the Occupational Skills Training.
Skills Training Provider

Text Field

O

523

Entered Registered
Apprenticeship

1 = Yes
0 = No
NA = Information not yet available

M

524

Name of
Apprenticeship
Employer
Occupational Code for Record the 8 digit O*Net 4.0 (or later versions) code that best describes the Registered
Apprenticeship occupation for which the participant entered an apprenticeship.
Registered
Record 00000000 or leave "blank" if occupational code is not available or not known.
Apprenticeship

Text Field

M

00000000

M

525

Record 1 if the participant entered a Registered Apprenticeship immediately following
program exit or in the first quarter after the quarter of program exit. Registered
Apprenticeship is is a unique, flexible training system that combines job-related technical
instruction with structured on-the-job learning experiences. Upon completion of a Registered
Apprenticeship program, participants receive an industry-issued, nationally-recognized,
portable credential that certifies occupational proficiency. Registered Apprenticeship requires
a written plan designed to move an apprentice from a low- or no-skill entry-level position to
full occupational proficiency. Registered Apprenticeship programs must meet parameters
established under the National Apprenticeship Act.
Record 0 if the participant did not enter a Registered Apprenticeship in the first quarter after
the quarter of program exit.
Record NA if information on the participant's Registered Apprenticeship status in the first
quarter after the quarter of program exit is not yet available.
Record the name of the employer sponsoring the Registered Apprenticeship