Medical Office Survey on Patient Safety Culture Comparative Database

Forms and Documents

Document Name	Status
Form Form #4 Data Submission Form	Modified
Form Form #3 Medical Office Information Form Form	Modified
Form Form #2 Data Use Agreement Form and Instruction	Modified
Form Form #1 Eligibility Form Form	Modified
Supporting Statement Part B -- MOSOPS_Renewal_3-21-2018 cg.doc Supporting Statement B	2018-07-25
Attachment F - SOPS Databases TEP List.doc Supplementary Document	2015-07-27
Attachment G - Example Screenshots.docx Supplementary Document	2015-07-27
Attachment E - Medical Office Survey Data File Specifications.pdf Supplementary Document	2015-07-27
Attachment D - Medical Office Data Submission Emails_revised 8-5-15.docx Supplementary Document	2015-08-21
Supporting Statement Part A -- MOSOPS_Renewal 07262018.docx Supporting Statement A	2018-07-26

IC Document Collections

IC ID	Document Title	Status
201169	Data Submission Form	Modified
201168	Medical Office Information Form Form	Modified
201167	Data Use Agreement Form and Instruction	Modified
201166	Eligibility Form Form	Modified

ICR Details

OMB Control No: 0935-0196	ICR Reference No: 201807-0935-002
Status: Active	Previous ICR Reference No: 201507-0935-003
Agency/Subagency: HHS/AHRQ	Agency Tracking No:
Title: Medical Office Survey on Patient Safety Culture Comparative Database
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 09/10/2018
	Date Received in OIRA: 07/27/2018
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2021	36 Months From Approved	09/30/2018
Responses	2,660	0	1,950
Time Burden (Hours)	282	0	291
Cost Burden (Dollars)	0	0	0

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Abstract: The Agency for Healthcare Research and Quality (AHRQ) requests that the Office of Management and Budget (OMB) approve, under the Paperwork Reduction Act of 1995, AHRQ's collection of information for the AHRQ Medical Office Survey on Patient Safety Culture (Medical Office SOPS) Comparative Database. The Medical Office SOPS Comparative Database consists of data from the AHRQ Medical Office Survey on Patient Safety Culture. Medical offices in the U.S. are asked to voluntarily submit data from the survey to AHRQ, through its contractor, Westat. The Medical Office SOPS Database is modeled after the Hospital SOPS Database [OMB NO. 0935-0162; approved 05/04/2010] that was originally developed by AHRQ in 2006 in response to requests from hospitals interested in knowing how their patient safety culture survey results compare to those of other hospitals.

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Authorizing Statute(s): US Code: 42 USC 299 Name of Law: Healthcare Research and Quality Act of 1999
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 21774	05/10/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 35002	07/24/2018
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
Eligibility Form	Form #1	Medical Office SOPS Database Eligibility Form
Data Use Agreement	Form #2	Medical Office SOPS Database Data Use Agreement
Medical Office Information Form	Form #3	Medical Office Information Form
Data Submission	Form #4	Example Screen Shots of Web Site Information Collection

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	2,660	1,950	0	710	0	0
Annual Time Burden (Hours)	282	291	0	-9	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The estimated number of POCs decreased from 150 in the previous information collection request (ICR) to 70 in this ICR. As a result of fewer POCs submitting data for more sites, the total burden hours have decreased slightly from 291 to 283.

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Annual Cost to Federal Government: $200,000

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/27/2018

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