Participant Data Collection, Grantees

ROUNDS 2, 3 and 4 TAACCCT Data Elements for Individual-Level Participant Data Collection
No.

DATA ELEMENT NAME

DATA ELEMENT DEFINITIONS/INSTRUCTIONS

VALID VALUES

PARTICIPANT SUMMARY INFORMATION (INFORMATION SHOULD BE COLLECTED FROM ALL PARTICIPANTS)
1

Name

Record the individual’s first name, last name, and middle initial (optional)

Text box

2

Date of Birth

Record the individual's date of birth.

MM/DD/YYYY

3

Gender

Indicate the participant's gender by selecting Male or Female.

1 = Male
2 = Female
Blank = no selfdisclosure

Leave blank if the individual does not wish to disclose his/her gender.
4

Race

Indicate the participant's race by selecting American Indian or Alaskan Native,
Asian, Black or African American, Native Hawaiian or Other Pacific Islander,
White, or more than one race.
Leave blank if the individual does not wish to disclose his/her race.

5

Hispanic/Latino Ethnicity

Select yes or no.
Leave blank if the individual does not wish to disclose his/her ethnicity.

6

School Status

Select full-time or part-time.
Leave blank if the individual is neither a full-time or a part-time student (e.g., noncredit enrollments, etc.).

7

Incumbent Worker Status

Select yes or no.
Leave blank if the individual does not wish to disclose his/her employment status.

8

Eligible Veteran Status

Select yes, <= 180 days if the individual is a person who served in the active U.S.
military, naval, or air service for a period of less than or equal to 180 days, and who
was discharged or released from such service under conditions other than
dishonorable.
Select yes, eligible veteran if the individual served on active duty for a period of more
than 180 days and was discharged or released with other than a dishonorable
discharge; or was discharged or released because of a service connected disability; or
as a member of a reserve component under an order to active duty pursuant to section
167 (a), (d), or, (g), 673 (a) of Title 10, U.S.C., served on active duty during a period
of war or in a campaign or expedition for which a campaign badge is authorized and
was discharged or released from such duty with other than a dishonorable discharge.
Select yes, other eligible person if the individual is a person who is (a) the spouse of
any person who died on active duty or of a service-connected disability, (b) the
spouse of any member of the Armed Forces serving on active duty who at the time of
application for assistance under this part, is listed, pursuant to 38 U.S.C 101 and the
regulations issued thereunder, by the Secretary concerned, in one or more of the
following categories and has been so listed for more than 90 days: (i) missing in
action; (ii) captured in the line of duty by a hostile force; or (iii) forcibly detained or
interned in the line of duty by a foreign government or power; or (c) the spouse of
any person who has a total disability permanent in nature resulting from a serviceconnected disability or the spouse of a veteran who died while a disability so
evaluated was in existence.
Select no if the individual does not meet any one of the conditions described above.

1 = American Indian or
Alaskan Native
2 = Asian
3 = Black or African
American
4 = Hawaiian Native or
Pacific Islander
5 = White
6 = More Than One Race
Blank= no self-disclosure

1 = Yes
2 = No
Blank = no selfdisclosure
1 = Full-time
2 = Part-time
Blank = other
1 = Yes
2 = No
Blank = no selfdisclosure
1 = Yes, <= 180 days
2 = Yes, Eligible Veteran
3 = Yes, Other Eligible
Person
4 = No

EDITS

9

Individual with a Disability

Select yes if the individual indicates that he/she has any "disability," as defined in
Section 3(2)(a) of the Americans with Disabilities Act of 1990 (42 U.S.C. 12102).
Under that definition, a "disability" is a physical or mental impairment that
substantially limits one or more of the person's major life activities. (For definitions
and examples of "physical or mental impairment" and "major life activities," see
paragraphs (1) and (2) of the definition of the term "disability" in 29 CFR 37.4, the
definition section of the WIA non-discrimination regulations.)

1 = Yes
2 = No
Blank = no selfdisclosure

Select no if the individual indicates that he/she does not have a disability that meets
the definition.
Leave blank if the individual does not wish to self-identify.
10

13

1 = Yes
2 = No
Leave blank if the individual is not pursuing financial aid or does not wish to disclose Blank = no selfhis/her eligibility for Pell grants.
disclosure
TAA eligible
Select yes or no.
1 = Yes
2 = No
Other Demographic Measure Optional - Determined by grantee (e.g., basic skills deficiency)
1 = Yes
2 = No
Leave blank if the participant does not wish to disclose or if no additional
Blank = no selfdemographic measures are collected.
disclosure
Date of Enrollment
Record the date the individual enrolled.
MM/DD/YYYY

14

Date of Program Completion Record the date the individual completed a grant-funded credential program.

MM/DD/YYYY

15

Continued Enrollment in
Grant-Funded Program

1 = Yes
An individual's status in this field may change over time if he or she completes a
2 = No
program. Once a grant-funded program is completed, an individual should not be
Blank = not eligible to be counted in this field.
counted in this field

11
12

Pell-grant eligible

Select yes or no.

Record Yes or No if the individual is still enrolled in the original or a new grantfunded program.
Leave blank if the individual has completed a grant-funded program.

16

Continued Enrollment in
Other Education

17

Number of Credit Hours
Completed

18

Total Number of Earned
Credentials
Earned Certificate in Less
Than One Year

Record the number of credentials earned during each reporting year.

20

Earned Certificate in More
Than One Year

Record Yes or No if the individual earned a certificate in more than one year.

1 = Yes
2 = No

21

Earned Degree

Record Yes or No if the individual earned a degree.

1 = Yes
2 = No

22

Entered Another Education
Program

Record Yes or No if the individual entered another educational program or enrolled
in further education after completing a grant-funded program.

23

Date of Placement Into
Employment.

1 = Yes
If a grant-funded program is not completed, an individual should not be counted in
2 = No
this field.
Blank = not eligible to be
counted in this field
MM/DD/YYYY
Blank = not eligible to be
counted or did not enter
employment

19

Record Yes or No if the individual is still enrolled in other (non-grant-funded)
education programs.
Leave blank if the individual has completed a grant-funded program.
Record the number of credit hours completed during each reporting year.

Record Yes or No if the individual earned a certificate in less than one year.

Leave blank if the individual has not completed a grant-funded program.
Record the date the individual was placed into employment.
Leave blank if the individual did not complete a grant-funded program or did not
enter employment.

Page 2 of 3

1 = Yes
If a grant-funded program is completed, an individual should not be counted in this
2 = No
field.
Blank = not eligible to be
counted in this field
Numerical field - max
three digits

Numerical field - max
three digits
1 = Yes
2 = No

24

Entered Employment

Record Yes or No if the individual entered employment in the quarter after
completing a grant-funded program.

25

Retained in Employment

26

Leave blank if the individual has not entered employment.
Wage Increase for Incumbent Record Yes or No if the individual was an incumbent worker at enrollment and
Workers
received a wage increase at any time after becoming enrolled.

Leave blank if the individual has not completed a grant-funded program.
Record Yes or No if the individual retained employment in both the first and second
quarters after entering employment.

Leave blank if the individual was not an incumbent worker.

Page 3 of 3

1 = Yes
2 = No
Blank = not eligible to be
counted in this field
1 = Yes
2 = No
Blank = not eligible to be
counted in this field
1 = Yes
2 = No
Blank = not eligible to be
counted in this field

If a grant-funded program is not completed, an individual should not be counted in
this field.

If an individual is not placed into employment, he or she should not be counted in
this field.

If an individual is not an incumbent worker upon enrollment, he or she should not
be counted in this field.