Checklist for RFP Equipment Review

OMB Control No. 0610-0096
Expiration Date: xx/xx/20xx

ECONOMIC DEVELOPMENT ADMINISTRATION
EQUIPMENT - REQUEST FOR PROPOSAL CHECKLIST
EDA Award Number:

Date:

Recipient:
Co-recipient(s):
Recipient’s Authorized Representative:
Name & Phone Number

This EDA Equipment - Request for Proposal (RFP) Checklist is for the
portion(s) of the project. Tentatively, the advertisement date for proposal(s)
will begin on
, in the following newspapers, journals, and/or websites, or other
(provide additional information):
1)_____________________________________________________________.
2)_____________________________________________________________.
3)_____________________________________________________________.
The request for proposal(s) will be due
days later on
by state (or local) law. The most current cost estimate(s) are shown below:

* Non-EDA
Eligible Amount

EDA Eligible
Amount

Equipment Description
$

$

* Equipment components not part of the EDA Grant Project and do not include EDA funds nor local match funds.

1. The most current equipment cost estimate has been submitted for EDA’s review.
2. The recipient has written procurement procedures with which the request for
proposal (RFP) or other document has been found to be in compliance. The
vendor will be selected in accordance with the procurement standards set forth in
2 CFR 200.
3. The vendor will be selected competitively by sealed bids (formal advertising) or
by competitive proposals. If not, attached is an explanation of the selection
method and the reason(s) for using that method.
4. All evaluation factors and their relative importance have been identified in the
RFP.

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, as required

Current
Equipment Cost
Estimate
$
Y

N

NA

Equipment Request for Proposal Checklist
5. The Recipient has an objective method for conducting technical evaluations of
proposals received and for selecting the best proposal, price and other factors
considered. The ranking sheet has been submitted for EDA’s review.
6. All Special Award Conditions that are required prior to advertisement for the
equipment have been satisfied.
7. The EDA Award Number is on the RFP.
8. The equipment installation does not require construction.
a. If construction is required, the required construction contracting
documents have been included in the Request for Proposal.
9. If additive or deductive alternates are used in the RFP, the RFP provides the
method for determining the alternates to be awarded.
10. Equipment has not been limited to a particular manufacturer or brand
name.
a. If limited, written approval by EDA has been obtained.
11. The following items are included in the RFP or other document:
a. Buy America Provision – “To the greatest extent practicable,
contractors are encouraged to purchase American-made equipment and
products with funding provided under EDA financial assistance.”
b. Federal Participation Disclosure – “This project will be partially funded
with Federal funds from the United States Department of Commerce,
Economic Development Administration and therefore is subject to the
Federal laws and regulations associated with that program.”
c. Proposal/Bid Form - (Unit Cost or Lump Sum or Combination)
d. Required Federal Contract provisions (Refer to Appendix II to 2 CFR Part
200 - Contract Provisions for Non-Federal Entity Contracts Under Federal
Awards).
e. An or approved equal product provision has been provided.

Signature (Prepared By)

Date

Typed or Written Name & Title (Prepared By)

Page 2 of 2 

Y

N

NA