Checklist for Bid Opening

OMB Control No. 0610-0096
Expiration Date: xx/xx/20xx

ECONOMIC DEVELOPMENT ADMINISTRATION
BID OPENING CHECKLIST
EDA Award Number:

Date of Bid Opening:

Recipient:
Co-Recipient(s):
Recipient’s Authorized Representative:
Name & Phone Number

The proposed recommended contractor is:
Proposed
EDA Funded
Amount

Proposed Total
Contract Amount

Project/Contract Description

$

$

* Proposed
Current A/E
Non-EDA
Estimate
Funded Amount

$

* Construction components not part of the EDA Grant Project and do not include EDA funds nor local match funds.
1. All Special Award Conditions that are required prior to awarding the
contract have been met.
2. Certified minutes of the bid opening were taken. (If yes, a copy is included.)
3. If no certified minutes of the bid opening were taken, provided is a statement
to the effect that the sealed bids were submitted then opened in the presence
of the EDA grant Recipient's representative.
4. The following documents are enclosed for EDA’s review:
a. Affidavits of Publications
b. Tabulation of bids
c. Proposal of recommended contractor
d. Justification of award if other than low bidder
e. Copy of recommended contractor’s bid bond
f. Architect/Engineer’s recommendation of award
5. The Recipient has verified through the website www.SAM.gov that the
contractor does not appear on the Excluded Parties List. Provided is
documentation that the recommended contractor has been verified
(e.g. screenshot or printout.)

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$
Y

N

NA

Bid Opening Checklist
Y

6. If an overrun has occurred, enclosed is evidence that the Recipient(s) has
additional funds available (include source and date of availability).
7. The grantee acknowledges that funds or interim construction loans are
available and verifies that the contractor(s) will be paid (in full) until EDA
funds are available for reimbursement of incurred and approved costs.

Prepared By (Signature)

Date

Prepared By (Typed or Written Name & Title)

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N

NA