Checklist for Bid Document Review

OMB Control No. 0610-0096
Expiration Date: xx/xx/20xx

ECONOMIC DEVELOPMENT ADMINISTRATION
BID DOCUMENT REVIEW CHECKLIST
EDA Award Number:

Date:

Recipient:
Co-recipient(s):
Recipient’s Architect/Engineer:
Name & Phone Number

This EDA Bid Document Review Checklist is for the
the project. Tentatively, the advertisement date for bids will begin on
in the following newspapers, journals, websites and/or plan rooms:

portion(s) of
,

1)_____________________________________________________________.
2)_____________________________________________________________.
3)_____________________________________________________________.
, as required

The bids will be opened
days later on
by state (or local) law. The current Architect/Engineer's (A/E) cost estimate is below:
Project/Contract Description

Construction
Calendar
Days

EDA
Eligible
Amount

*Non-EDA
Eligible
Amount

Current A/E
(Total) Cost
Estimate
$

* Construction components not part of the EDA Grant Project and do not include EDA funds nor local match funds.

Y

1. The most current A/E cost estimate has been submitted for EDA’s review.
2. All Special Award Conditions that are required prior to advertisement been
met.
3. The EDA award number is on the face sheet of both the plans and
Specifications.
4. The contract stipulates the number of calendar days allowed for
completing the work.

Page 1 of 3 

N

NA

Bid Document Review Checklist
Y

5. Schedules are used in this contract.
a. If yes, the order in which schedules are going to be awarded is specified.
6. Additive or deductive alternates are used in this contract.
a. If yes, the order in which alternates are going to be awarded is specified.
7. Materials and/or equipment have been limited to a particular manufacturer
or brand name.
a. If yes, this has been approved by EDA.
8. Workman’s Compensation Insurance, Public Liability Insurance and
Builder's Risk Insurance (if applicable) is required to be maintained by
the contractor and all subcontractors.
9. For contracts over $150,000, a 5% bid bond and 100% performance bond and
payment bond required is required.
(Surety companies must be listed on Circular 570).
10. The following items are included in the bid package:
a. Current prevailing Davis-Bacon wage rate determination
b. “EDA Contracting Provisions for Construction Projects”
c. EDA “Notice of Requirements for Affirmative Action.”
(EDA Grant Recipient must fill out this form with the
appropriate information).
d. Lobbying Restriction Form (Form CD-512).
(Required for all contracts in which Federal funds exceed $100,000)
e. EDA Site Sign Specifications
f. Federal Participation Disclosure – “This project will be partially funded
with Federal funds from the United States Department of Commerce,
Economic Development Administration and therefore is subject to the
Federal laws and regulations associated with that program.”
(This statement is usually added to Instructions To Bidders)
g. Proposal/Bid Form - (Unit Cost or Lump Sum or Combination)
h. Unexecuted Contract/Agreement
i. General Conditions
Page 2 of 3 

N

NA

Bid Document Review Checklist

Y

11. The following items are addressed or included in the bid package:
a. Clear statement of method of award (Lowest, responsive, responsible
bidder)
b. Payment retainage provision
c. Specific profit and overhead for change orders
d. Liquidated damage provision
e. Architect’s or Engineer’s Stamp is on the plans & specifications

Name & Title (Prepared By)

Signature (Prepared By) 

Date

Page 3 of 3 

N

NA