NIST MEP Information Reporting Guidelines (Annual)

NIST MEP

Annual Review Process

OMB Control #0693-0032

Expiration Date: 09/30/2018

Activities		Lead
At approximately 90 days prior to the annual review
Contact center with potential review dates. Inform Regional Manager (RM)/Federal Program Officer (FPO) of confirmed dates.				NIST MEP Administrative Staff
60 days prior to review
1. Contact the center to inform them of the summary report requirements as established by both the RM/FPO				RM and FPO
2. Begin to assist center in understanding the review process and the performance level as it pertains to IMPACT Metrics				RM and FPO
30 days prior to review
1. Send data to the center to incorporate into their summary report.				FPO
2. Continue to work with the center on preparation of summary report to ensure the center meets submission deadline.				RM and FPO
Two weeks prior to Review Date
1. Center provides written responses to recommendations made to their prior reviews and a financial status prior to the review. (This is the same for all centers no matter the performance level on IMPACT Metrics) * * See appendix at the end of this document for IMPACT Metrics level descriptions.				Center
2. Confirms receipt of documentation and follow up with center if there are any questions prior to review day				RM and FPO
Day of Review
1. Conduct face-to face annual review with the center unless extenuating circumstances require a virtual review.				RM and FPO
2. Outline the annual review report process following the actual review.				RM and FPO
Ten Days Post Review
1. Prepare draft annual review report for internal review and approval				RM and FPO
30 days Post Review
1. Distributes final annual review report to center, RM, FPO, Grants Specialist, and MEP’s Enterprise Information System (MEIS)				NIST MEP Administrative Staff
As Needed
1. Submit changes to budgets, operating outcomes or statement of work				Center

IMPACT Metrics Level Descriptions

The RM notifies the center of their performance level and Annual Review recommendations. Centers all receive face-to-face annual reviews unless extenuating circumstances require a virtual review. Centers are asked to provide written responses to recommendations made in their prior reviews and a financial status report prior to the review. After the review, a center may submit changes or be asked to submit chances in their budgets, operating outcomes or statement of work as appropriate.

Level 1: Centers that have IMPACT Metrics scores of 70 or greater for the two most recent quarters and are over the $10M curve on the MEP Metric Map for the two most recent quarters.

Level 2: Centers that do not meet the Level 1 criteria and have IMPACT Metrics scores of 40 to 60 for the two most recent quarters.

Level 3: Centers that have 30 or below IMPACT Metric scores for the two most recent quarters.

This collection of information contains Paperwork Reduction Act (PRA) requirements approved by the Office of Management and Budget (OMB). Notwithstanding any other provisions of the law, no person is required to respond to, nor shall any person be subject to a penalty for failure to comply with, a collection of information subject to the requirements of the PRA unless that collection of information displays a currently valid OMB control number. Public reporting burden for this collection is estimated to be 30 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed and completing and reviewing the collection of information. Send comments regarding this burden estimate or any aspect of this collection of information, including suggestions for reducing this burden, to the National Institute of Standards and Technology, Attn: Melissa Davis, 301-975-5039; [email protected]

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