Notification of a Social Security Number (SSN) to an Employer for Wage Reporting

ICR 201808-0960-002

OMB: 0960-0778

Federal Form Document

Forms and Documents
IC Document Collections
ICR Details
0960-0778 201808-0960-002
Active 201507-0960-004
SSA
Notification of a Social Security Number (SSN) to an Employer for Wage Reporting
Revision of a currently approved collection   No
Regular
Approved with change 12/07/2018
Retrieve Notice of Action (NOA) 10/08/2018
In accordance with 5 CFR 1320, the information collection is approved for three years.
  Inventory as of this Action Requested Previously Approved
12/31/2021 36 Months From Approved 12/31/2018
326,000 0 298,953
10,867 0 9,965
0 0 0

Individuals applying for employment must provide an SSN or indicate they have applied for one. However, when an individual applies for an initial SSN, there is a delay between the assignment of the number and the delivery of the SSN card. At an individual's request, SSA uses Form SSA-132 to send the individual's SSN to an employer. Mailing this information to the employer (1) ensures the employer has the correct SSN for the individual; (2) allows SSA to receive correct earnings information for wage reporting purposes; and (3) reduces the delay in the initial SSN assignment and delivery of the SSN information directly by SSA to the employer. It also enables SSA to verify the employer as a safeguard for the applicant's personally identifiable information. The majority of individuals who take advantage of this option are in the United States with exchange visitor and student visas; however, we allow any applicant for an SSN to use the SSA-132. The respondents are individuals applying for an initial SSN who ask SSA to mail confirmation of their application or the SSN to their employers.

US Code: 42 USC 405 Name of Law: Evidence, procedure and certification for payments
  
None

Not associated with rulemaking

  83 FR 26732 06/08/2018
83 FR 49965 10/03/2018
No

  Total Approved Previously Approved Change Due to New Statute Change Due to Agency Discretion Change Due to Adjustment in Estimate Change Due to Potential Violation of the PRA
Annual Number of Responses 326,000 298,953 0 0 27,047 0
Annual Time Burden (Hours) 10,867 9,965 0 0 902 0
Annual Cost Burden (Dollars) 0 0 0 0 0 0
No
No
The increase in the public reporting burden from 8,300 hours to 10,867 hours reflects the updated management information data we have for FY 2017. In FY 2017, SSA enumerated approximately 326,000 foreign students and exchange visitors. Absent any mechanism that measures the number of individuals who utilize form SSA-132, we use this figure as the number of respondents for the reporting burden (assuming that every foreign student and exchange visitor needs to complete Form SSA-132, otherwise they would not have their newly requested SSN fast enough). We estimated the updated burden hours using this new respondent figure. This is consistent with how we calculated and reported the number of respondents previously.

$189,240
No
    Yes
    Yes
No
No
No
Uncollected
Faye Lipsky 410 965-8783 [email protected]

  No

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
 
 
 
 
 
 
 
    (i) Why the information is being collected;
    (ii) Use of information;
    (iii) Burden estimate;
    (iv) Nature of response (voluntary, required for a benefit, or mandatory);
    (v) Nature and extent of confidentiality; and
    (vi) Need to display currently valid OMB control number;
 
 
 
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
10/08/2018


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