Notification of a Social Security Number (SSN) to an Employer for Wage Reporting

ICR 202106-0960-001

OMB: 0960-0778

Federal Form Document

Forms and Documents
IC Document Collections
ICR Details
0960-0778 202106-0960-001
Received in OIRA 201808-0960-002
Notification of a Social Security Number (SSN) to an Employer for Wage Reporting
Revision of a currently approved collection   No
Regular 11/24/2021
  Requested Previously Approved
36 Months From Approved 12/31/2021
124,668 326,000
10,389 10,867
0 0

Individuals applying for employment must provide an SSN or indicate they have applied for one. However, when an individual applies for an initial SSN, there is a delay between the assignment of the number and the delivery of the SSN card. At an individual's request, SSA uses Form SSA-132 to send the individual's SSN to an employer. Mailing this information to the employer (1) ensures the employer has the correct SSN for the individual; (2) allows SSA to receive correct earnings information for wage reporting purposes; and (3) reduces the delay in the initial SSN assignment and delivery of the SSN information directly by SSA to the employer. It also enables SSA to verify the employer as a safeguard for the applicant's personally identifiable information. The majority of individuals who take advantage of this option are in the United States with exchange visitor and student visas; however, we allow any applicant for an SSN to use the SSA-132. The respondents are individuals applying for an initial SSN who ask SSA to mail confirmation of their application or the SSN to their employers.

US Code: 42 USC 405 Name of Law: Evidence, procedure and certification for payments

Not associated with rulemaking

  86 FR 47190 08/23/2021
86 FR 64585 11/18/2021

  Total Request Previously Approved Change Due to New Statute Change Due to Agency Discretion Change Due to Adjustment in Estimate Change Due to Potential Violation of the PRA
Annual Number of Responses 124,668 326,000 0 0 -201,332 0
Annual Time Burden (Hours) 10,389 10,867 0 0 -478 0
Annual Cost Burden (Dollars) 0 0 0 0 0 0
When we last cleared this IC in 2018, the burden was 10,867 hours. However, we are currently reporting a burden of 10,389 hours. This change stems from a decrease in the number of responses from 326,000 to 124,668, as well as an increase in the completion time from 2 to 5 minutes. In FY 2020, SSA enumerated approximately 124,668 foreign students and exchange visitors. Absent any mechanism that measures the number of individuals who utilize form SSA-132, we use this figure as the number of respondents for the reporting burden (assuming that every foreign student and exchange visitor needs to complete Form SSA-132, otherwise they would not have their newly requested SSN fast enough). In addition, after review of our burden estimate, we believe 5 minutes is a better estimate to complete Form SSA-132. These figures represent current Management Information data.

Faye Lipsky 410 965-8783 [email protected]


On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
    (i) Why the information is being collected;
    (ii) Use of information;
    (iii) Burden estimate;
    (iv) Nature of response (voluntary, required for a benefit, or mandatory);
    (v) Nature and extent of confidentiality; and
    (vi) Need to display currently valid OMB control number;
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

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