Industry Safety Data User Guide

USDOT
Bureau of Transportation Statistics

SafeOCS ISD User Guide
May 25, 2018
Version 1.0

SafeOCS ISD User Guide

Table of Contents
Background .................................................................................................................................................................. 1
Purpose ........................................................................................................................................................................ 1
Access the SafeOCS Reporting System......................................................................................................................... 2
Create a User Account with the SafeOCS Reporting System ....................................................................................... 3
Step 1: Complete the Account Registration Form .......................................................................................... 3
Step 2: Validate your email address ............................................................................................................... 4
Submit ISD data online ................................................................................................................................................. 5
Step 1: Login to SafeOCS Account ................................................................................................................... 5
Step 2: Agree to the Confidentiality and Burden Statements ........................................................................ 6
Step 3: Select ISD Data File to be Uploaded ................................................................................................... 7
Step 4: View Your History of ISD Data Submissions ........................................................................................ 9

SafeOCS ISD User Guide

Background
The Industry Safety Data (ISD) program, a component of BTS’s SafeOCS data sharing framework, provides a trusted,
proactive means for the oil and gas industry to report sensitive and proprietary safety information, and to identify
early warnings of safety problems by uncovering hidden at-risk conditions not previously exposed from analysis of
reportable accidents and incidents. Through comprehensive analysis by professional statisticians and industry
subject matter experts, the program allows the identification of trends or patterns before safety is compromised
and provides a tool for continuous improvement by focusing on fixing impediments to safety.
The scope of ISD data includes incidents, near misses, stop work events, and associated metadata. ISD data can be
submitted in whatever format participating companies currently use to minimize their reporting burden.

Purpose
This document was developed to assist participating companies of the oil and gas industry with the submission of
ISD data to the SafeOCS program.
Specifically, this document provides guidance on:
o

Accessing the SafeOCS Reporting System

o

Creating a user account

o

Submitting ISD data online

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SafeOCS ISD User Guide

Access the SafeOCS Reporting System
The SafeOCS Reporting System can be accessed through the SafeOCS program website at www.safeocs.gov (Figure
1). To submit industry safety data, you must first create an account. Once you have an account, you can select the
ISD icon from the home page or from the ISD tab on the main navigation bar to access the Submit ISD Data page
where you can submit ISD data. The remainder of this user guide provides step by step instructions for creating an
account and submitting ISD data online.

Figure 1: SafeOCS Home Page

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SafeOCS ISD User Guide

Create a User Account with the SafeOCS Reporting System
Since data reported to SafeOCS are confidential and protected under the Confidential Information Protection and
Statistical Efficiency Act of 2002 (CIPSEA) (44 U.S.C. §3501 note), a user has to establish an account in the SafeOCS
Reporting System (outlined below) before he/she can submit industry safety data.
Step 1: Complete the Account Registration Form
1.
2.
3.
4.

Click on the Create an Account tab from the SafeOCS home page.
Complete the Account Registration Form (Figure 2).
Click Create Account to complete registration.
The following pop-up message confirms the successful submission of the registration form:
“Thank you for registering for a user account. To complete your registration, check your email for a validation link.”

Note: Select a password that contains at least 12 characters, with a combination of uppercase and lowercase letters.

Figure 2: SafeOCS Account Register

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SafeOCS ISD User Guide

Step 2: Validate your email address

1.

You will receive the following email sent from the SafeOCS system at the email address you provided in your
Account Registration Form (Figure 3).
Figure 3: SafeOCS User Account Activation

2.
3.

Validate your email address by following the instruction in that email.
You will see a Registration Confirmation screen (Figure 4).
Figure 4: SafeOCS Account Registration Confirmation

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SafeOCS ISD User Guide

Submit ISD data online
Step 1: Login to SafeOCS Account
1. Navigate to www.safeocs.gov.
2. Select the ISD icon from the home page or from the ISD tab on the main navigation bar (Figure 1).
3. Click on the ISD Submit Data icon (Figure 5).
Figure 5: SafeOCS ISD Data Submission

4. Enter Email and Password to login to your SafeOCS account at the SafeOCS ISD Reporting Login (Figure 6).

Figure 6: SafeOCS ISD Reporting Login

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SafeOCS ISD User Guide

Step 2: Agree to the Confidentiality and Burden Statements
1. Read and consent to the Pledge of Confidentiality and Burden Statement.
2. Check the “I have read…“ box and click on the Start New Report button to continue (Figure 7).
Figure 7: SafeOCS Confidentiality and Burden Statements

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SafeOCS ISD User Guide

Step 3: Select ISD Data File to be Uploaded
1.
2.
3.
4.

Completing Step 2 will bring up the following user interface (Figure 8).
Click on Select Data File and browse to your file location.
Select the file to be uploaded and then click Open.
Provide a Data File Description for the file to be uploaded, such as “Near miss events in April 2018”.

Note: In this function, Windows Explorer allows selection of only one file at a time.

Figure 8: Select a File to Upload

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SafeOCS ISD User Guide

5. Figure 9 shows that a file has been selected and is ready to be uploaded to the SafeOCS database.
6. Click Upload to upload the file.
7. Select Done to finalize the upload of the selected file to the ISD database (Figure 10).
Figure 9: Execute File Upload

Note: Selecting the Cancel button next to the file will abort the upload.

Figure 10: Finalize the File Upload

Note: Before the Done button is selected, the uploading process is not yet final. The user can delete the uploaded file
from the database by selecting the Delete button to the right of the name of the uploaded file. However, once Done is
selected, the upload is final.

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SafeOCS ISD User Guide

Step 4: View Your History of ISD Data Submissions
1.
2.

Select the Show Upload History tab in the sub-navigation bar of the ISD page to view a list of data files that
have been uploaded to the database by the user (Figure 11).
Click Log out to terminate your session.

Figure 11: History of Submissions

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