ILSA Reporting Requirements

Electronic Filing Instructions
(pursuant to 12 CFR 1010.20(a))
Introduction
The Consumer Financial Protection Bureau (CFPB) has recently amended Regulation J to
allow developers to file electronically Statements of Record and related amendments, annual
reports, and requests to suspend an effective date. 1 Developers may now choose whether to
submit these ILSA filings on paper via U.S. mail or via electronic means designated on the ILSA
program page of the Bureau’s website.
The instructions set forth below explain how to use those electronic means. Statements
of Record submitted to the Bureau electronically in compliance with 12 CFR 1010.20(a) and
these instructions need not comply with the requirements in § 1010.102(a), (g), and (h) relating
to paper type, tabs, folding, and ordering. Developers currently may file registration materials
either as e-mail file attachments or by using the CFPB’s Extranet Managed File Transfer
application.

E-mail Filing
To file registration materials by e-mail, you will need to convert the material and
payment receipts into pdf files. 2 Attach the material to an e-mail and provide in the subject line
the: Subdivision ID number, Subdivision Name and types of filing. (NOTE: For initial registrations,
the program office will provide the ID number.) Also, please provide an e-mail address and
telephone number for the sender. Send the e-mail to:
[email protected]. An e-mail receipt will be provided to confirm
that the registration filing was received.
If you anticipate filing more than 30MB of material, you will likely need to break the
material into multiple e-mails or submit the material via the CFPB’s extranet. If you break the
material into multiple e-mails, you should note in the subject line that multiple e-mails are
being sent (e.g., part 1 of 3).

1

12 CFR § 1010.20(a).
To obtain Adobe Reader, go to https://get.adobe.com/reader/ NOTICE: Before installing, carefully verify any
automatically checked optional offers.
2

Version 2.0 (June 8, 2016)

Extranet Filing
Prior to using the Extranet for the first time for a particular subdivision, the developer
will need to obtain login credentials for any individuals that require access to the Extranet,
including any attorneys or other agents that the developer wishes to utilize. First-time Extranet
filers should request credentials a week in advance of an anticipated filing to allow time to
process the request. Login credentials may be requested by sending an e-mail to:
[email protected] . 3 The subject line for the e-mail should
include: Request for user account; Subdivision ID number; Developer Name; Subdivision Name.
(NOTE: For initial registrations, the program office will provide the ID number.) In the body of
the e-mail, please include the names and e-mail addresses of individuals that need accounts.
Accounts are disabled after 90 days of inactivity, but can be re-enabled within two
business days. After the account is established, the developer will receive an e-mail with
instructions on how to activate the account. Once activated, files may be thereafter uploaded
at: https://extranet.cfpb.gov. Each existing active subdivision will have its own folder.
As with e-mail filings, the registration materials and payment receipts must be converted to
a pdf file format prior to submission. Please refer to the Appendix for the file-naming
conventions to use as appropriate. Choose the appropriate subdivision folder and upload files
there. Your account will automatically log-out after 10 minutes of inactivity.

To upload all files from one main directory after logging into the Extranet
•
•
•

Click the Upload button.
Select one or multiple files to transfer from your computer's file system.
Click the Open button to initiate the file transfer process.

Repeat this process for all files.

3

Passwords must be 12 or more characters in length and contain a digit, a symbol, an uppercase letter, and a lowercase letter

Version 2.0 (June 8, 2016)

To upload folders, you must first compress (zip) them
The system supports uploading of files, not folders. If you want to upload folders (to
maintain organization), you can compress the main folder into a zip file on your computer.
Then, upload that zip file.
•

On your computer, use a zip-file application (e.g. WinZip) to compress the folder
containing the registration material.

•

Select the zip file to transfer to the Extranet

•

Upload the zip file to the appropriate Subdivision folder

The ILSA program office will unzip the file during the file review process.

File receipt
Once the files are successfully uploaded, they will be automatically moved from the
Extranet to a secure storage location, and you will no longer have access to them on the
Extranet. This typically occurs every 20 minutes.
You will receive an e-mail receipt indicating that the files were successfully transferred. The
file transmission receipt may note if there was a problem receiving a file, in which case you will
need to upload that file again.

Version 2.0 (June 8, 2016)

APPENDIX
File naming and sequencing conventions (use as appropriate)
INITIAL REGISTRATION
covernote.pdf
paymentreceipt.pdf
propertyreport.pdf
aidstatements.pdf
aidexhibits.pdf
affirmation.pdf
AMENDMENT FILING
covernote.pdf
amendedpropertyreport.pdf
amendedaidstatements.pdf
aidexhibits.pdf
CONSOLIDATION FILING
covernote.pdf
paymentreceipt.pdf
revisedpropertyreport.pdf
revisedaidstatements.pdf
aidexhibits.pdf
STATE CERTIFIED FILING-INITIAL REGISTRATION AND CONSOLIDATION
covernote.pdf
paymentreceipt.pdf
statepropertyreportandfactsheet.pdf
STATE CERTIFIED FILING-AMENDMENT
covernote.pdf
statepropertyreportandfactsheet.pdf
ANNUAL FINANCIAL STATEMENTS
financialstatements.pdf
ANNUAL REPORT OF ACTIVITY
paymentreceipt.pdf
annualreport.pdf

Version 2.0 (June 8, 2016)