OMB EHR Questions_SS_PartB 4-23-19

OMB EHR Questions_SS_PartB 4-23-19.docx

Testing of Electronic Health Records Questions for the National Survey of Substance Abuse Treatment Services (N-SSATS) and the National Mental Health Services Survey (N-MHSS)

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Cognitive Testing on Electronic Health Records for the National Survey of Substance Abuse Services Survey (N-SSATS) and the National Mental Health Services Survey (N-MHSS)

Supporting StateMent



B. COLLECTIONS OF INFORMATION EMPLOYING STATISTICAL METHODS



  1. Respondent Universe and Sampling Methods


The data collected from this cognitive testing will be used primarily for questionnaire development activities rather than to produce estimates about treatment services. Facilities for this testing will be sampled using the Inventory of Behavioral Health Services (I-BHS). This inventory includes both mental health treatment facilities and substance abuse treatment facilities, which can be considered an appropriate sampling frame of treatment facilities in the United States.


For this cognitive testing, a maximum of 80 facilities are expected to be interviewed in two separate rounds of 40 facilities per round. Testing will involve purposive or quota samples, based on the different types of behavioral health facilities. Some examples of these facilities are: psychiatric hospitals, detoxification clinics, opioid treatment programs, residential treatment facilities, Veterans Administration (VA) facilities, residential treatment centers, and other types of facilities. Another criterion for sample selection is facility size, just to give representation to both large and small facilities.


2. Procedures for Collecting Information


SAMHSA’s contractor, Mathematica Policy Research, will be responsible for contacting the participants for the testing. Selected facilities from all over the United States will be contacted via telephone and invited to participate in the testing. Facilities that agree to participate will be scheduled for an interview via telephone. A questionnaire (see Attachment A) will be sent to the participants via e-mail 15 minutes the start time of the interview. The questions for these interviews are based on the National Council on Behavioral Health’s Information Technology Survey conducted in 2017 with SAMHSA grantees. These questions were developed for the behavioral health field, however testing with behavioral health treatment facilities is needed, so these questions can be incorporated in the N-SSATS and the N-MHSS.


For each participant, the interviewer will ask the respondent to complete the form noting the start and end times of administering the questionnaire. Upon completion, the debriefing part of the testing will take place, in which each participant will express their concern and impressions of each question in the form.


It is expected that about 10 percent of the sample will participate via a personal interview rather than telephone interview. This will allow interviewers to notice any non-verbal cues that can help to supplement the information gathered during the debriefing. Facilities participating in the personal interviews will be conducted at their own facilities, which are located in the Central New Jersey/Philadelphia area.


It is important to notice that none of the interviews will be audiorecorded.


3. Methods to Maximize Response


For cognitive interviews, reminder phone calls to participants will be used to encourage them to keep their appointments. Tallies will be kept of the number of nonrespondents to all testing activities.


4. Statistical Consultants/Individuals Collecting and/or Analyzing Data


The data for this testing will be collected under a contract with Eagle Technologies, Inc. which has a subcontract with Mathematica Policy Research.


The Project Directors for the two contractors are:


Eagle Technologies, Inc. Mathematica Policy Research

Doren H. Walker, Ph.D. Karen CyBulski

1655 North Fort Myer Dr., Suite 700 600 Alexander Road

Arlington, VA 22209 Princeton, NJ 08540

571-382-6738 609-936-2797

[email protected] [email protected]


The SAMHSA/CBHSQ Project Officer/Contracting Officer Representative (CORs) for this project are:


Cathie Alderks, Ph.D. Nichele Waller

Project Officer/COR Alternate Project Officer/COR

SAMHSA/CBHSQ SAMHSA/CBHSQ 5600 Fishers Lane, Room 15E81D 5600 Fishers Lane, Room 15E77D

Rockville, MD 20857 Rockville, MD 20857

240-276-1269 240-276-0547

[email protected] [email protected]




List of Attachments


Attachment A: Questionnaire protocol for testing


Attachment B: Consent Form

File Typeapplication/vnd.openxmlformats-officedocument.wordprocessingml.document
AuthorAlvarado, Herman (SAMHSA)
File Modified0000-00-00
File Created2021-01-20

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