DoD Inventory of Contracts for Services Compliance

ECMRA Quick-Guide:
Subcontractors Quick Guide
1.0 ECMRA Overview
The Enterprise Contractor Manpower Reporting Application (ECMRA)’s primary mission is to facilitate
Department of Defense (DoD) with compliance to section 2330a of title 10, United States Code. DoD is
required to submit to Congress an annual Inventory of Contracts for Services (ICS) performed during the
prior fiscal year. Each Component is responsible for ensuring the accuracy of the information reported in
ECMRA for their contracted services to support the ICS. The Enterprise Contractor Manpower Reporting
Application (ECMRA) is designed to collect information on funding source, contracting vehicle,
organization supported, mission and function performed, and labor hours and costs for contracted efforts
providing services to the Department of Defense (DOD) from contractors and DOD activities requiring
contracted services from supporting contracting offices.

2.0 Responsibilities of Subcontractors
A subcontractor is a user who has been contracted by a Prime Contractor to perform work on a contract for
a government organization. The role of a subcontractor within ECMRA is to add or edit contract data.
Specifically, the role of the Subcontractor within ECMRA is the following:
• Enter location data for each order in the ECMRA on which they have worked.

3.0 Login

Figure 1. Login

To log into ECMRA, open an Internet browser
and enter the following: www.ecmra.mil. Upon
navigating to the ECMRA application, the DoD
DTM 08-060 disclaimer will appear to users.
The user is required to read the disclaimer and
click “I Agree” before accessing the ECMRA
login page. Upon accepting the disclaimer, enter
your Username (your email address), and
Password.
For issues accessing, your account contact the
Support Desk
([email protected]).

4.0 Search for a Contract and Order
The role of a subcontractor, within ECMRA, is to enter location data for an already existing contract and
order. If a contract does not exist, do not enter one. Contact your Prime Contractor to coordinate.
1. Search for a contract using one of the three available search options on the ECMRA home
screen.
2. Select an existing contract by clicking one of the contract links in the table of results.
3. Go to the Orders tab.
4. Select an existing order for the current fiscal year by clicking the corresponding blue link in
the Order Number column.

5.0 Entering Location Data
Upon selecting an existing order for the current fiscal year, you will be directed to the Location Data tab.
To add Location Data, Click the Add New Location button. Figure 2 displays the instructions for adding
a Location data to an order.
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Figure 2. Enter Location Data
Required Field

Federal Service Code

Explanation of Required Field
The PSC Code is not normally stated in the contract. It is up to the discretion of the person entering
ECMRA data to select the FSC that most closely matches the services being provided. To search for
a PSC, click find to search by different categories. Otherwise, enter it into the field provided.
To enter the Federal Service Code (FSC), click the Search for FSC button to begin the search.

City or Installation or Service

City or installation where the service is performed.

State
Zip Code
Country

State where the service is performed.
Zip Code where the service is performed.
Country where the service is performed.
Indicate whether your user role is a Prime or Subcontractor.

Contractor Type

Direct Labor Hours

Direct Labor Dollars
Weapons System Support

Questions about Contract
Performance
Government Supervision

Note: This field is only displayed when a System Administrator, RA, RM, or COR/COTR enters or
edits location information.
Total number of labor hours performed at this location for this FSC.
Do not report an estimated number of hours from an offer or proposal. The hours reported need to
be the exact number of labor hours worked.
Total dollar amount for direct labor performed at this location for this PSC. This is the total dollar
amount paid directly for labor and is NOT an hourly rate. Report the unburdened total dollar
amount for labor during the reportable fiscal year.
This field is not required. Select Not Applicable.
Indicate if the work completed at the location includes any of the following services:
1.
Clinical patient care services in a Department of Defense Medical Treatment facility
2.
Expert or Consulting services
3.
Support Defense Intelligence or Special Operations components OCONUS 4. Not
Applicable
Are the prime contractor or subcontractor personnel subject to relatively continuous supervision and
control by a government employee or officer at this location?

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Government’s Tools and
Equipment
Government Facility

Does the government furnish the principal tools and equipment needed for contract performance at
this location?
Are some or all the prime contractor or subcontractor employees provided with a workspace in a
government facility for use on a regular basis?

Figure 3. Required Fields for Location Data
1. To edit or delete one of your entries that already exists for the current fiscal year, click the Edit
or Delete icon in the table of results. If not, enter add new location data
2. Once all fields have been completed, click Save.
3. If there are multiple Locations or work is performed under multiple PSC at a single location,
click Add New Location to add more Location Records.
It is important to note that the Direct Labor Dollars total on an order may exceed the total of the Invoice
Amount minus the Direct Non-Labor Dollars of an order. In cases when this takes place the user with
ownership of the order will be notified after the location data is saved.

6.0 Subcontractor Reports
There are only two reports that are available to the Subcontractor role, within the Reports tab. These are the
Subcontractor Verification Report (Aggregate) and Subcontractor Verification Report (Detail). The
Subcontractor Verification Report (Aggregate) provides a reporting of your sub contract orders aggregated
to the order number level. The detailed level report contains the breakdown of the subcontractor orders (that
are non-primed). To view these reports, follow the steps below:
1. Navigate to the reports tab, on the top navigation bar. The two report options will appear. Select
the report desired to run.
2. These two reports only have one required filter to run, Fiscal Year. Click on the desired report
output format. The reports can be opened in Excel or viewed through the browser.

Figure 4. Subcontractor Reports

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