Requests to Use NARA Facilities for Events

Please use this template to prepare the request letter
[Date]
Archivist of the United States
National Archives and Records Administration
700 Pennsylvania Avenue, N.W.
Washington, D.C. 20408
Dear :
On behalf of [organization/company name], I am inquiring about the use of the [name of room]
at the National Archives Building on [date] at [time] for [# of people] for [name of event].
The [organization/company name] is [give information about organization. Is it cultural,
educational, literary, scientific, etc?]
[Describe type, purpose and time frame of the proposed event and its relatedness to the
Archives’ mission and /or programs. Clearly outline the relevant connection of the proposed
event to the Archives. Describe who the invitees/attendees are and purpose of the event]
[Organization name] agrees to pay the [Foundation for the National Archives Corporate
council donation of $ (determined by the FNA)] or [National Archives Trust Fund a space
use fee of $ (determined by Special Events and Scheduling staff)]. We will also pay the
National Archives administrative fee of $1,500 and event support costs such as security, audio visual
and facility management services; if applicable.
[Organization name] agrees to pay all other direct costs associated with the event, such as catering,
décor and entertainment.
I hope that you will give serious consideration to this request. [Name of event contact with
organization] will be in touch with your Special Events and Scheduling staff to discuss this
proposal.
Sincerely,
[Signed by head of the organization]

FNA Corporate Council