Requests to Use NARA Facilities for Events

Forms and Documents

Document Name	Status
SupportingStatement_3095_0043_FINAL_2_17_22.docx Supporting Statement A	2022-02-17

IC Document Collections

IC ID	Document Title	Status
32553	Requests to Use NARA Facilities for Events Other-contract	Modified

ICR Details

OMB Control No: 3095-0043	ICR Reference No: 202202-3095-002
Status: Received in OIRA	Previous ICR Reference No: 201811-3095-005
Agency/Subagency: NARA	Agency Tracking No:
Title: Requests to Use NARA Facilities for Events
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  Yes
Type of Review Request: Regular	Date Submitted to OIRA: 02/17/2022

	Requested	Previously Approved
Expiration Date	36 Months From Approved	04/30/2022
Responses	900	530
Time Burden (Hours)	350	169
Cost Burden (Dollars)	0	0

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Abstract: The information collection is prescribed by 36 CFR 1280.80 and 36 CFR 1280.82. Requesters submit the information when they wish to use NARA public areas in the Washington, DC, area or public spaces at Federal records centers for an event, or they submit the application to request the use of space in a Presidential library for a privately sponsored activity. We use the information to determine whether or not we can accommodate the request and date, whether the requested use meets the criteria in 36 CFR 1280, and to ensure that the proposed event complies with NARA regulations.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 66595	11/23/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 5840	02/02/2022
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Requests to Use NARA Facilities for Events	NA Form 16011	Application and Permit for Use of Space in Presidential Libraries and Grounds;

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	900	530	0	370	0	0
Annual Time Burden (Hours)	350	169	0	181	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Changing Regulations

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This information collection previously covered requests for use of facility spaces other than Presidential libraries and it included participants in a regular program we held in the Archives Building for sleepovers. The sleepover program is inactive at the moment, so we have reduced the estimates by subtracting those requests and the time to fill out their associated forms (NA Forms 11009 and 11009C, Sleepover at the National Archives Consent and Release and Sleepover at the National Archives Consent and Release Chaperones Only), which are now included in 3095-0074. We have, however, increased the totals by including requests to use Presidential library spaces to this information collection. We did because the two types of requests are now integrated in the same regulatory section with the same criteria and similar processes, other than the use of a form for one. We are adding the 2020 numbers for requests to use Presidential library spaces because that was when we last renewed it as a separate information collection and those numbers have not changed since then.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  Yes

Description/Changes for Common Form Usage:  We we are proposing to combine these two into one ICR (3095-0043 with 3095-0024).

Approved RCFs using this ICR

Agency/Sub Agency	RCF ID	RCF Title	RCF Status	IC Title

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/17/2022

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