SF 424-A, Instructions

Federal Agency Form Instructions
Form Identifiers
Agency Owner
Form Name
Form Version
OMB Number
OMB Expiration Date

Information
Grants.gov
Budget Information for Non-Construction Programs (SF-424A)
1.0
4040-0006
02/28/2022

Form Field Instructions
Field
Number
-

1.

1-a.

1-b.

Field Name
SECTION A –
BUDGET
SUMMARY
Budget
Summary Lines
1-4 Columns (a)
and (b)

Grant Program
Function or
Activity (a)
Catalog of
Federal
Domestic
Assistance
Number (b)

Required or
Optional
-

Information

At least one
row is
required.

For applications pertaining to a single federal
grant program (Catalog of Federal Domestic
Assistance number) and not requiring a
functional or activity breakdown, enter on Line
1 under Column (a) the Catalog program title
and the Catalog number in Column (b). The
Catalog number will be in the format ##.###
(e.g., 93.061 for Catalog program title
“Innovations in Applied Public Health
Research”).
Enter the name of the activity or function.

At least one
is required
At least one
is required

OMB Number: 4040-0006
OMB Expiration Date: 02/28/2022

-

Enter the Catalog of Federal Domestic
Assistance Number.

1

Field
Number
1-c.

Field Name
Estimated
Unobligated
Federal Funds
(c)

Required or
Optional
Conditionally
Required.
Please read
the detailed
information
provided.

Information
For new applications, leave Column (c) and (d)
blank. For each line entry in Columns (a) and (b),
enter in Columns (e), (f), and (g) the appropriate
amounts of funds needed to support the project
for the first funding period (usually a year).
For continuing grant program applications,
submit these forms before the end of each
funding period as required by the grantor
agency. Enter in Columns (c) and (d) the
estimated amounts of funds which will remain
unobligated at the end of the grant funding
period only if the federal grantor agency
instructions provide for this. Otherwise, leave
these columns blank. Enter in columns (e) and
(f) the amounts of funds needed for the
upcoming period. The amount(s) in Column (g)
should be the sum of the amounts in Columns
(e) and (f).
For supplemental grants and changes to existing
grants, do not use Columns (c) and (d). Enter in
Column (e) the amount of the increase or
decrease of federal funds and enter in Column
(f) the amount of the increase or decrease of
non-federal funds. In Column (g) enter the new
total budgeted amounts plus or minus, as
appropriate, the amounts shown in Columns (e)
and (f). The amount(s) in Column (go) should
not equal the sum of the amounts in Columns
(e) and (f).

OMB Number: 4040-0006
OMB Expiration Date: 02/28/2022

2

Field
Number
1-d.

Field Name
Estimated
Unobligated
Non-Federal
Funds (d)

Required or
Optional
Conditionally
Required.
Please read
the detailed
information
provided.

Information
For new applications, leave Column (c) and (d)
blank. For each line entry in Columns (a) and (b),
enter in Columns (e), (f), and (g) the appropriate
amounts of funds needed to support the project
for the first funding period (usually a year).
For continuing grant program applications,
submit these forms before the end of each
funding period as required by the grantor
agency. Enter in Columns (c) and (d) the
estimated amounts of funds which will remain
unobligated at the end of the grant funding
period only if the federal grantor agency
instructions provide for this. Otherwise, leave
these columns blank. Enter in columns (e) and
(f) the amounts of funds needed for the
upcoming period. The amount(s) in Column (g)
should be the sum of the amounts in Columns
(e) and (f).
For supplemental grants and changes to existing
grants, do not use Columns (c) and (d). Enter in
Column (e) the amount of the increase or
decrease of federal funds and enter in Column
(f) the amount of the increase or decrease of
non-federal funds. In Column (g) enter the new
total budgeted amounts plus or minus, as
appropriate, the amounts shown in Columns (e)
and (f). The amount(s) in Column (go) should
not equal the sum of the amounts in Columns
(e) and (f).

OMB Number: 4040-0006
OMB Expiration Date: 02/28/2022

3

Field
Number
1-e.

Field Name
New or Revised
Budget Federal
Funds (e)

Required or
Optional
Conditionally
Required.
Please read
the detailed
information
provided.

Information
For new applications, leave Column (c) and (d)
blank. For each line entry in Columns (a) and (b),
enter in Columns (e), (f), and (g) the appropriate
amounts of funds needed to support the project
for the first funding period (usually a year).
For continuing grant program applications,
submit these forms before the end of each
funding period as required by the grantor
agency. Enter in Columns (c) and (d) the
estimated amounts of funds which will remain
unobligated at the end of the grant funding
period only if the federal grantor agency
instructions provide for this. Otherwise, leave
these columns blank. Enter in columns (e) and
(f) the amounts of funds needed for the
upcoming period. The amount(s) in Column (g)
should be the sum of the amounts in Columns
(e) and (f).
For supplemental grants and changes to existing
grants, do not use Columns (c) and (d). Enter in
Column (e) the amount of the increase or
decrease of federal funds and enter in Column
(f) the amount of the increase or decrease of
non-federal funds. In Column (g) enter the new
total budgeted amounts plus or minus, as
appropriate, the amounts shown in Columns (e)
and (f). The amount(s) in Column (go) should
not equal the sum of the amounts in Columns
(e) and (f).

OMB Number: 4040-0006
OMB Expiration Date: 02/28/2022

4

Field
Number
1-f.

Field Name
New or Revised
Budget NonFederal Funds
(f)

Required or
Optional
Conditionally
Required.
Please read
the detailed
information
provided.

Information
For new applications, leave Column (c) and (d)
blank. For each line entry in Columns (a) and (b),
enter in Columns (e), (f), and (g) the appropriate
amounts of funds needed to support the project
for the first funding period (usually a year).
For continuing grant program applications,
submit these forms before the end of each
funding period as required by the grantor
agency. Enter in Columns (c) and (d) the
estimated amounts of funds which will remain
unobligated at the end of the grant funding
period only if the federal grantor agency
instructions provide for this. Otherwise, leave
these columns blank. Enter in columns (e) and
(f) the amounts of funds needed for the
upcoming period. The amount(s) in Column (g)
should be the sum of the amounts in Columns
(e) and (f).

1-g.

Total (g)

Required

5.

Totals

Required

-

SECTION B BUDGET
CATEGORIES
Object Class
Categories

-

6.

OMB Number: 4040-0006
OMB Expiration Date: 02/28/2022

For supplemental grants and changes to existing
grants, do not use Columns (c) and (d). Enter in
Column (e) the amount of the increase or
decrease of federal funds and enter in Column
(f) the amount of the increase or decrease of
non-federal funds. In Column (g) enter the new
total budgeted amounts plus or minus, as
appropriate, the amounts shown in Columns (e)
and (f). The amount(s) in Column (go) should
not equal the sum of the amounts in Columns
(e) and (f).
Total for Row 1a – 1f. If using electronic form,
these numbers are auto-calculated.
Totals for each column. If using electronic form,
these numbers are auto-calculated.
-

5

Field
Number
6-1. thru
6-4.

Field Name

6-a.

Personnel

Optional

6-b.

Fringe Benefits

Optional

6-c.

Travel

Optional

6-d.

Equipment

Optional

6-e.

Supplies

Optional

6-f.

Contractual

Optional

6-g.

Construction

Optional

6-h.

Other

Optional

6-i.

Total Direct
Charges (sum of
6a – 6h)
Indirect Charges

Required

6-j.

Grant Program,
Function or
Activity

Required or
Optional
Required

Optional

OMB Number: 4040-0006
OMB Expiration Date: 02/28/2022

Information
In the column headings (1) through (4), enter
the titles of the same programs, functions, and
activities shown on Lines 1-4, column (a),
Section A. When additional sheets are prepared
for Section A, provide similar column headings
on each sheet. For each Grant Program,
Function or Activity, fill in the total
requirements for funds (both federal and nonfederal) by object class categories. If using the
Budget Information form through Grants.gov,
the Grant Program, Function, or Activity is prepopulated by the Grant Program Function or
Activity from column (A) in Section A – Budget
Summary.
Enter funds required for personnel from the
selected program. If not applicable, leave blank.
Enter funds required for fringe benefits from the
selected program. If not applicable, leave blank.
Enter funds required for travel from the
selected program. If not applicable, leave blank.
Enter funds required for equipment from the
selected program. If not applicable, leave blank.
Enter funds required for supplies from the
selected program. If not applicable, leave blank.
Enter funds required for contractual costs from
the selected program. If not applicable, leave
blank.
Enter funds required for construction from the
selected program. If not applicable, leave blank.
Enter funds required for other costs from the
selected program. If not applicable, leave blank.
Sum of 6a – 6h. If using electronic form, these
numbers are auto-calculated.
Enter the amount of indirect cost. If not
applicable, leave blank.

6

Field
Number
6-k.

Field Name

7.

Program Income Optional

-

SECTION C –
NON-FEDERAL
RESOURCES
(a) Grant
Program

-

(b) Applicant
Contribution for
Non-Federal
Resources
(c) State
Contribution for
Non-Federal
Resources
(d) Other
Sources of
Contribution for
Non-Federal
Resources

Optional

8-a.

8-b.

8-c.

8-d.

TOTALS (sum of
6i and 6j)

Required or
Optional
Required

Required

Information
Enter the total of amounts on Lines 6i and 6j.
(This amount is auto-calculated if using
Grants.gov.) For all applications for new grants
and continuation grants, the total amount in
column (5), Line 6k, should be the same as the
total amount shown in Section A, Column (g),
Line 5. For supplemental grants and changes to
grants, the total amount of the increase or
decrease as shown in Columns (1)-(4), Line 6k
should be the same as the sum of the amounts
in Section A, Columns (e) and (f) on Line 5. If
using electronic form, these numbers are autocalculated.
Enter the estimated amount of total income, if
any, expected to be generated from this project.
If not applicable, leave blank.
-

Name of the grant program from which funds
will be derived. Defaults to the corresponding
program name in section A, but may be
overwritten if called for by the instructions for
this funding opportunity.
Enter resources provided by the applicant for
the selected program. If not applicable, leave
blank.

Optional

Enter resources provided by one or more states
for the selected program. If not applicable, leave
blank.

Optional

Enter resources provided by the other sources
(e.g. donors) for the selected program. If not
applicable, leave blank.

OMB Number: 4040-0006
OMB Expiration Date: 02/28/2022

7

Field
Number
8-e.

12-b. thru
12-e.
-

13.

14.

Field Name

Required or
Optional
Required

(e) Total of NonFederal
Resources for
Grant Program
sum of line (a)
through (d)
Total (sum of
Required
lines 8-11)
SECTION D –
FORECASTED
CAST NEEDS
Federal Total for Required
1st Year
Federal
Forecasted Cash
Needs for 1st
Quarter
Federal
Forecasted Cash
Needs for 2nd
Quarter
Federal
Forecasted Cash
Needs for 3rd
Quarter
Federal
Forecasted Cash
Needs for 4th
Quarter
Federal Total for
1st Year

Optional

Non-Federal
Forecasted Cash
Needs for 1st
Quarter
Non-Federal
Forecasted Cash
Needs for 2nd
Quarter

Optional

Information
Total Sum of 8(b) – 8(d)

Total for each column. If using electronic form,
these numbers are auto-calculated.
-

Sum of Federal 1st Quarter – 4th Quarter
Forecasted Cash Needs. If using electronic form,
these numbers are auto-calculated.
Enter the forecasted cash needs from federal
sources for the first quarter of the first program
year. If not applicable, leave blank.

Optional

Enter the forecasted cash needs from federal
sources for the second quarter of the first
program year. If not applicable, leave blank.

Optional

Enter the forecasted cash needs from federal
sources for the third quarter of the first program
year. If not applicable, leave blank.

Optional

Enter the forecasted cash needs from federal
sources for the fourth quarter of the first
program year. If not applicable, leave blank.

Required

Sum of Federal 1st Quarter – 4th Quarter
Forecasted Cash Needs. If using electronic form,
these numbers are auto-calculated.
Enter the forecasted cash needs from federal
sources for the first quarter of the first program
year. If not applicable, leave blank.

Optional

OMB Number: 4040-0006
OMB Expiration Date: 02/28/2022

Enter the forecasted cash needs from federal
sources for the second quarter of the first
program year. If not applicable, leave blank.

8

Field
Number

15.

Field Name

Required or
Optional
Optional

Non-Federal
Forecasted Cash
Needs for 3rd
Quarter
Non-Federal
Optional
Forecasted Cash
Needs for 4th
Quarter
TOTAL (sum of
Required
lines 13 and 14)
Total Forecasted Required
1st Year
Total Forecasted Optional
1st Quarter
Total Forecasted Optional
2nd Quarter
Total Forecasted Optional
3rd Quarter
Total Forecasted Optional
4th Quarter

-

16-a.
(16-19)

-

SECTION E –
BUDGET
ESTIMATES OF
FEDERAL FUNDS
NEEDED FOR
BALANCE OF
THE PROJECT
(a) Grant
Program

-

FUTURE
FUNDING
PERIODS
(YEARS)

-

Required

OMB Number: 4040-0006
OMB Expiration Date: 02/28/2022

Information
Enter the forecasted cash needs from federal
sources for the third quarter of the first program
year. If not applicable, leave blank.
Enter the forecasted cash needs from federal
sources for the fourth quarter of the first
program year. If not applicable, leave blank.
Total for each column. If using electronic form,
these numbers are auto-calculated.
Total Sum of 1st Year Federal and Non-Federal
Forecasted Cash Needs. If using electronic form,
these numbers are auto-calculated.
Total 1st Quarter Federal and Non-Federal
Forecasted Cash Needs. If using electronic form,
these numbers are auto-calculated.
Total 2nd Quarter Federal and Non-Federal
Forecasted Cash Needs. If using electronic form,
these numbers are auto-calculated.
Total 3rd Quarter Federal and Non-Federal
Forecasted Cash Needs. If using electronic form,
these numbers are auto-calculated.
Total 4th Quarter Federal and Non-Federal
Forecasted Cash Needs. If using electronic form,
these numbers are auto-calculated.
-

Name of the grant program from which funds
will be derived. Defaults to the corresponding
program name in section A, but may be
overwritten if called for by the instructions for
this funding opportunity.
-

9

Field
Number
16-b.

Field Name

Required or
Optional
Optional

21.

(b) First Future
Funding
Period (year)
(c) Second
Future
Funding
Period (year)
(d) Third Future
Funding
Period (year)
(e) Forth Future
Funding
Period (year)
Total (sum of
lines 16 – 19)
SECTION F –
OTHER BUDGET
INFORMATION
Direct Charges

22.

Indirect Charges

Optional

23.

Remarks

Optional

16-c.

16-d.

16-e.

20.
-

Optional

Optional

Optional

Required
-

Optional

OMB Number: 4040-0006
OMB Expiration Date: 02/28/2022

Information
Enter the estimated federal funds that will be
required in the first funding year for the
selected program.
Enter the estimated federal funds that will be
required in the second funding year for the
selected program.
Enter the estimated federal funds that will be
required in the third funding year for the
selected program.
Enter the estimated federal funds that will be
required in the fourth funding year for the
selected program.
Total Sum of Estimated Federal Funds needed
for balance of project per year. Auto-calculated.
-

Use this space to explain amounts for individual
direct object class cost categories that may
appear to be out of the ordinary or to explain
the details as required by the Federal grantor
agency.
Enter the type of indirect rate (provisional,
predetermined, final or fixed) that will be in
effect during the funding period, the estimated
amount of the base to which the rate is applied,
and the total indirect expense.
Provide any other explanations or comments
deemed necessary.

10