Mortality in Correctional Institutions

Forms and Documents

Document Name	Status
Form NPS-4 Mortality in Correctional Institutions Form and Instruction	New
Form NPS-4 Deaths in Custody - Inmate Deaths in State Prisons Form and Instruction	Removed
appendices.pdf Supplementary Document	2019-02-04
Part B_final.docx Supporting Statement B	2019-02-04
Part A_final.docx Supporting Statement A	2019-02-04

IC Document Collections

IC ID	Document Title	Status
234820	Mortality in Correctional Institutions Form and Instruction	New
219604	Deaths in Custody - Inmate Deaths in State Prisons Form and Instruction	Removed

ICR Details

OMB Control No: 1121-0249	ICR Reference No: 201901-1121-001
Status: Active	Previous ICR Reference No: 201712-1121-001
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Mortality in Correctional Institutions
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 06/13/2019
	Date Received in OIRA: 02/04/2019
Terms of Clearance: Clearance for the Mortality in Correctional Insitutions collection is granted for 2 years from approval date. BJS will assess the overlap and quality of the data once BJA begins its collection of prison and jail deaths in 2020, and the need for BJS to continue MCI, revise the collection, or discontinue it in its entirety. This decision will be based on an assessment of the quality and completeness of the data collected by BJA, including whether BJA central state respondents are able to obtain sufficient participation from local jails on a quarterly basis.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2021	36 Months From Approved	06/30/2019
Responses	3,050	0	3,646
Time Burden (Hours)	3,823	0	1,723
Cost Burden (Dollars)	0	0	0

---

Abstract: The Bureau of Justice Statistics requests a new clearance for the Mortality in Correctional Institutions (MCI) data collection, formerly known as the Deaths in Custody Reporting Program (DCRP). The current MCI-State Prisons collection is approved under OMB Control Number 1121-0249, which expires March 31, 2019. BJS proposes combining the MCI-State Prisons collection with the MCI-Jails collection, currently approved by OMB under control number 1121-0094 (expiration January 31, 2019). MCI collects data on prisoners and jail inmates who died while in the physical custody of a state prison or local jail.

---

Authorizing Statute(s): US Code: 34 USC 10231 Name of Law: Confidentiality of Information
   US Code: 34 USC 10132 Name of Law: Omnibus Crime Control and Safe Streets Act of 1968
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 46190	09/12/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 1507	02/04/2019
Did the Agency receive public comments on this ICR? Yes

---

Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Mortality in Correctional Institutions	CJ-9A, CJ-10, CJ-10A, NPS-4A, CJ-9, NPS-4	MCI Annual Summary of Inmate Deaths in State Prisons ,   MCI State Prison Inmate Death Report ,   MCI Death Reports on Inmates under Jail Jurisdiction ,   MCI Annual Summary on Inmates Under Jail Jurisdiction ,   MCI Death Report on Inmates in Private & Multi-Jurisdictional Jails ,   MCI Annual Summary on Inmates in Private & Multi-Jurisdictional Jails
Deaths in Custody - Inmate Deaths in State Prisons	NPS-4, NPS-4A	Annual Summary of Inmate Deaths in State Prisons ,   State Prison Inmate Death Report

---

ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	3,050	3,646	0	-596	0	0
Annual Time Burden (Hours)	3,823	1,723	0	2,100	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The total burden of hours associated with the prison data collection is 1,898 hours, with an average burden of 38 hours per year across the 50 state prison respondents. This is an increase in burden from the 2016 MCI clearance package, due to an increase in the number of deaths reported. The total burden of hours associated with the local jail data collection is 1,925 hours, with an average burden of 39 minutes per year across the 3,000 local jail respondents. This is an increase in burden from the 2016 MCI-Jails clearance package (OMB control number 1121-0094), due to an increase in the number of deaths reported and in the number of local jail respondents who will need to be contacted for data quality follow-up, based on recent years’ data collections. Combined State Prison/Local Jail Burden estimate. The total burden estimate for MCI across all 3,050 state prisons and local jails is 3,823 hours per year.

---

Annual Cost to Federal Government: $867,141

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/04/2019

---