Recordkeeping and Reporting Occupational Injuries and Illnesses (29 CFR Part 1904)

Forms and Documents

Document Name	Status
Form OSHA 6-40.1 Reporting Occupational Injuries and Illnesses Form and Instruction	Modified
Form OSHA Forms 300, 30 Recordkeeping Occupational Injuries and Illnesses (29 CFR Part 1904) Form	Modified
Appx A 1218-0176 tracking final rule 01.24.19.docx Supplementary Document	2019-01-24
ss 1218-0176 tracking final rule 01.24.19.docx Supporting Statement A	2019-01-24
29 CFR 1904 (CFR-2018-title29-vol5) downloaded 01.10.19.pdf Supplementary Document	2019-01-10
29 USC 673 Sec 24.pdf Supplementary Document	2008-01-16
29 USC 657 Sec 8.pdf Supplementary Document	2008-01-15

IC Document Collections

IC ID	Document Title	Status
212582	Reporting Occupational Injuries and Illnesses Form and Instruction	Modified
14117	Recordkeeping Occupational Injuries and Illnesses (29 CFR Part 1904) Form	Modified

ICR Details

OMB Control No: 1218-0176	ICR Reference No: 201901-1218-001
Status: Historical Active	Previous ICR Reference No: 201712-1218-004
Agency/Subagency: DOL/OSHA	Agency Tracking No: 1218-0176(2019) Final Rule
Title: Recordkeeping and Reporting Occupational Injuries and Illnesses (29 CFR Part 1904)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/28/2019
	Date Received in OIRA: 01/25/2019
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2022	06/30/2021	06/30/2021
Responses	5,903,976	0	6,212,616
Time Burden (Hours)	2,140,856	0	2,253,550
Cost Burden (Dollars)	0	0	0

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Abstract: The OSH Act and 29 CFR Part 1904 prescribe that certain employers maintain records of job related injuries and illnesses. The data are needed by OSHA to carry out intervention and enforcement activities to guarantee workers safe and healthful workplaces. The data are also needed by BLS to produce national statistics on occupational injuries and illnesses. OSHA has revised its Occupational Injury and Illness Recording and Reporting (Recordkeeping) regulation (29 CFR Part 1904) to rescind the requirement that certain employers submit electronically to OSHA information captured on their completed OSHA 300 and 301 Forms. These requirements are contained under 1904.41(a)(1) . The final rule also requires employers to include their Employer Identification Number (EIN) with their annual submission of Form 300A data. The rule does not add to or change any employer’s obligation to complete and retain the injury and illness records. The rule also does not add to or change the recording criteria or definitions for these records.

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Authorizing Statute(s): US Code: 29 USC 673 Name of Law: Occupational Safety and Health Act
   US Code: 29 USC 657(c) Name of Law: Occupational Safety and Health Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
1218-AC49	Final or interim final rulemaking	84 FR 380	01/25/2019

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 36494	07/30/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 36494	07/30/2018
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
Recordkeeping Occupational Injuries and Illnesses (29 CFR Part 1904)	OSHA Forms 300, 300A and 301, OSHA Forms 300, 300A and 301, OSHA 6-40.2, OSHA 6-40.2	Log of Work Related Injuries and Illnesses, Summary of Work-Related Injuries and Illnesses, Injury and Illness Incident Reporting (Excel spreadsheets) ,   Log of Work Related Injuries and Illnesses, Summary of Work-Related Injuries and Illnesses, Injury and Illness Incident Report ,   OSHA Injury Tracking Application Login screenshot ,   OSHA Injury Tracking Application (mock-up of screen collecting EIN information)
Reporting Occupational Injuries and Illnesses	OSHA 6-40.1	Serious Event Reporting Online Form

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	5,903,976	6,212,616	0	-329,263	20,623	0
Annual Time Burden (Hours)	2,140,856	2,253,550	0	-116,597	3,903	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Regulations

Short Statement: This ICR includes two program changes in burden hours and one adjustment in the number of establishments. OSHA estimates a total decrease of 112,694 burden hours from the currently approved estimate of 2,253,550 hours to 2,140,856 hours. There is a program change decrease of 155,042 hours for rescinding the additional reporting requirements contained in the 1904.41. There is a program change increase of 38,445 hours for the collection of the EIN. There is an adjustment of an additional 20,623 establishments subject to the requirements under 1904.41. These establishments are farms that are not included in the County Business Patterns estimates used in the prior ICR. This adjustment results in an increase of 3,903 burden hours This results in a net total program change decrease of 112,694 hours.

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Annual Cost to Federal Government: $779,600

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/25/2019

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