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Privacy Impact Assessment Form
v 1.47.4
Status Draft

Form Number

F-29036

Form Date

Question

Answer

1

OPDIV:

CDC

2

PIA Unique Identifier:

P-2243716-158970

2a Name:

4/23/2018 8:38:02 AM

CDC OID Laboratory Response Network Web Application (LRN)
General Support System (GSS)
Major Application

3

Minor Application (stand-alone)

The subject of this PIA is which of the following?

Minor Application (child)
Electronic Information Collection
Unknown

3a

Identify the Enterprise Performance Lifecycle Phase
of the system.

Operations and Maintenance
Yes

3b Is this a FISMA-Reportable system?

4

Does the system include a Website or online
application available to and for the use of the general
public?

5

Identify the operator.

6

Point of Contact (POC):

7

Is this a new or existing system?

8

Does the system have Security Authorization (SA)?

8b Planned Date of Security Authorization

No
Yes
No
Agency
Contractor
POC Title

Senior Advisor for Preparedness

POC Name

Sherrie Bruce

POC Organization CDC/OID/NCEZID
POC Email

[email protected]

POC Phone

404-639-0474
New
Existing
Yes
No
January 18, 2019
Not Applicable

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11 Describe the purpose of the system.

The laboratory response network (LRN) is a network of public
health, military, veterinary, and food testing laboratories that
provides laboratory diagnostics and disseminated testing
capacity to support public health preparedness and response
to an act of bioterrorism, chemical terrorism and other public
health emergencies. This system, CDC OID Laboratory
Response Network Web Application (LRN), is a communication
tool for LRN members. It contains data useful in prevention
preparedness and response activities, providing laboratory
referral information for locating the nearest neighboring lab
during an emergency, agent protocol information, and
awareness information to stay current on preparedness and
response needs.
This system facilitates prevention preparedness and response
activities. Procedures, reagent ordering, interactive training,
and laboratory capacity information are available via LRN Web
Application. The system captures the user's name, work
phone, work email, and facility location.

Describe the type of information the system will
collect, maintain (store), or share. (Subsequent
12
questions will identify if this information is PII and ask
about the specific data elements.)
Once assigned by the Administrator, User IDs are stored in the
system permanently. Passwords are encrypted and stored
permanently. The User IDs and passwords are used for user
authentication only.

The Laboratory Response Network (LRN) is a diverse network of
public health, military, veterinary, and food testing
laboratories, both domestic and international. It provides
laboratory diagnostics and disseminated testing capacity to
support public health preparedness and response to an act of
bioterrorism, chemical terrorism and other public health
emergencies.

Provide an overview of the system and describe the
13 information it will collect, maintain (store), or share,
either permanently or temporarily.

The LRN Web Application contains data useful in prevention
preparedness and response activities, providing laboratory
referral information for locating the nearest neighboring lab
during an emergency, agent protocol information, and
awareness information to stay current on preparedness and
response needs. It allows users to view protocol documents,
order inventory items, view communications and receive
emails from LRN users, broadcast announcements and
communicate to the LRN.
The system facilitates prevention preparedness and response
activities. Procedures, reagent ordering, interactive training,
and laboratory capacity information are available via LRN Web
Application. The system captures the user's name, work
phone, work email, and facility location. User credentials are
required for authentication and are stored permanently.

14 Does the system collect, maintain, use or share PII?

Yes
No

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15

Indicate the type of PII that the system will collect or
maintain.

Social Security Number

Date of Birth

Name

Photographic Identifiers

Driver's License Number

Biometric Identifiers

Mother's Maiden Name

Vehicle Identifiers

E-Mail Address

Mailing Address

Phone Numbers

Medical Records Number

Medical Notes

Financial Account Info

Certificates

Legal Documents

Education Records

Device Identifiers

Military Status

Employment Status

Foreign Activities

Passport Number

Taxpayer ID
User password
User ID

Employees
Public Citizens
16

Business Partners/Contacts (Federal, state, local agencies)

Indicate the categories of individuals about whom PII
is collected, maintained or shared.

Vendors/Suppliers/Contractors
Patients
Other

17 How many individuals' PII is in the system?

18 For what primary purpose is the PII used?

19

Describe the secondary uses for which the PII will be
used (e.g. testing, training or research)

500-4,999
User credentials (user ID and password) are used for user
authentication and authorization. Email, phone number, and
name are used for system registration.
Contact information is also used by CDC to contact LRN
members during an event or outbreak.

20 Describe the function of the SSN.

N/A

20a Cite the legal authority to use the SSN.

N/A

21

Identify legal authorities governing information use
42 USC 241, Public Health Service Act
and disclosure specific to the system and program.

22

Are records on the system retrieved by one or more
PII data elements?

Yes
No

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Directly from an individual about whom the
information pertains
In-Person
Hard Copy: Mail/Fax
Email
Online
Other
Government Sources
23

Within the OPDIV
Other HHS OPDIV
State/Local/Tribal
Foreign
Other Federal Entities
Other

Identify the sources of PII in the system.

Non-Government Sources
Members of the Public
Commercial Data Broker
Public Media/Internet
Private Sector
Other
23a

Identify the OMB information collection approval
number and expiration date.

24 Is the PII shared with other organizations?

Describe the process in place to notify individuals
25 that their personal information will be collected. If
no prior notice is given, explain the reason.

26

Is the submission of PII by individuals voluntary or
mandatory?

0920-0850, expires 04/30/2019
Yes
No
When users apply to access the system the first time, users are
required to register as users of the system. On the registering
web page, users are notified that their business contact
information are required and be collected in order to register
to the system.
Voluntary
Mandatory

Describe the method for individuals to opt-out of the
collection or use of their PII. If there is no option to
27
object to the information collection, provide a
reason.

The user business contact information is required to register
for the system. If users would like to opt-out of collection of
their business contact information (PII), users may choose not
to fill out the information on the registering web page.
However, if users choose to opt-out, they will not able to
access the LRN system.

Describe the process to notify and obtain consent
from the individuals whose PII is in the system when
major changes occur to the system (e.g., disclosure
28 and/or data uses have changed since the notice at
the time of original collection). Alternatively, describe
why they cannot be notified or have their consent
obtained.

The individual's business email will be used to notify and
obtain consent from the individuals whose business contact
information is in the system when major changes occur to the
system.

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Describe the process in place to resolve an
individual's concerns when they believe their PII has
29 been inappropriately obtained, used, or disclosed, or
that the PII is inaccurate. If no process exists, explain
why not.

Individual may contact LRN support team through email
([email protected]) to resolve an individual's concerns when they
believe their business contact information has been
inappropriately obtained, used, or disclosed, or that the
business contact information is inaccurate. Also, individuals
may log into the system to modify or correct their own profile.

Describe the process in place for periodic reviews of
PII contained in the system to ensure the data's
30
integrity, availability, accuracy and relevancy. If no
processes are in place, explain why not.

There is no process in place for periodic reviews of the
business contact information contained in the system to
ensure the data's integrity, availability, accuracy and relevancy.
The users' business contact information (PII) is entered by
individuals themselves and they may change and manage
their own business contact information when they log onto
the LRN system. There is no way for LRN team to ensure the
data's integrity, availability, accuracy and relevancy, since user
may change their own business contact information.
Users
Administrators

31

Identify who will have access to the PII in the system
and the reason why they require access.

Developers

Application administrators have access
to user's profile in order to monitor,
audit data changes.
Developers have access to user's
profile to assist the customer with
dynamic reports or issues that may
arise within the system.

Contractors
Others
Role based access is in place through assignment of Database
Describe the procedures in place to determine which access rights governed/approved by the Applications Hosting
32 system users (administrators, developers,
Branch (AHB). Administrators and developers will only access
contractors, etc.) may access PII.
the web application if the program identifies a potential
problem with the data received.
Describe the methods in place to allow those with
33 access to PII to only access the minimum amount of
information necessary to perform their job.

Least privilege, Role Based Access methods are in place to
allow those users only access to their own business contact
information and make modifications as needed.

Identify training and awareness provided to
personnel (system owners, managers, operators,
contractors and/or program managers) using the
34
system to make them aware of their responsibilities
for protecting the information being collected and
maintained.

All LRN system owners, managers, administrators, technicians,
and contractors receive annual security and privacy awareness
trainings.

Describe training system users receive (above and
35 beyond general security and privacy awareness
training).

Role-based training is also provided.

Do contracts include Federal Acquisition Regulation
36 and other appropriate clauses ensuring adherence to
privacy provisions and practices?

Yes
No

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Describe the process and guidelines in place with
37 regard to the retention and destruction of PII. Cite
specific records retention schedules.

Records are retained and disposed of in accordance with the
CDC Records Control Schedule. Record copy of study reports
are maintained in agency from two to three years in
accordance with retention schedules. System data, including
user's business contact information, is maintained for 20 years
or no longer needed. Disposal methods include erasing
computer tapes, burning or shredding paper materials or
transferring records to the Federal Records Center when no
longer needed for evaluation and analysis.
LRN system adheres to the CDC Records and Retention
schedule GRS 20.2c, 20.2d, and GRS 20.6
Administrative controls include Federal, HHS, and CDC specific
Privacy, Risk Assessment, and Incident Management Policies,
annual system privacy impact assessments; and mandatory
annual security & privacy awareness training.

Describe, briefly but with specificity, how the PII will
38 be secured in the system using administrative,
technical, and physical controls.

Technical controls include application level role based access
controls; encryption of sensitive information, including user's
business contact information, at rest and in transit; standard
baseline configurations for IT assets; server audit and
accountability measures; and continuous monitoring of system
resources to identify vulnerabilities and ensure adherence to
organizationally defined minimum security requirements.
Physical controls surrounding the system's data centers
include gated campuses with 24-hour guards to enforce access
restriction; key card access to campus buildings; and access
control lists further limiting physical access to sensitive areas
such as the data centers.

General Comments

OPDIV Senior Official
for Privacy Signature

Beverly E.
Walker -S

Digitally signed by
Beverly E. Walker -S
Date: 2019.01.10 19:37:39
-05'00'

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