One Protection and Advocacy Annual Program Performance Report

Forms and Documents

Document Name	Status
One Protection and Advocacy Annual Program Performance Report Form	New
One PPR Supporting Statement.docx Supporting Statement A	2019-03-20

IC Document Collections

IC ID	Document Title	Status
234853	One Protection and Advocacy Annual Program Performance Report Form	New

ICR Details

OMB Control No: 0985-0063	ICR Reference No: 201902-0985-003
Status: Active	Previous ICR Reference No:
Agency/Subagency: HHS/ACL	Agency Tracking No:
Title: One Protection and Advocacy Annual Program Performance Report
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 04/22/2019
	Date Received in OIRA: 03/21/2019
Terms of Clearance: Approved consistent with the understanding that - now that the four program performance reports are combined - the existing OMB approval numbers for each report will be discontinued (0985-0027, 0985-0028, 0985-0046, and 0985-0058). ACL is responsible for displaying the new OMB control number and expiration date on this collection.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2022	36 Months From Approved
Responses	57	0	0
Time Burden (Hours)	7,296	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: The Department is proposing to replace four existing Protection and Advocacy Program Performance Reports and other revisions. The four annual reports include the following: (1) Developmental Disabilities Protection and Advocacy Systems Program Performance Report (0985-0027), (2) Protection and Advocacy for Assistive Technology (PAAT) Program Performance Report (0985-0046); (3) Protection and Advocacy Voting Access Annual Report (Help America Vote Act) (HAVA) (0985-0028); and (4) Protection and Advocacy for Traumatic Brain Injury (PATBI) Program Performance Report (0985-0058). State Protection and Advocacy (P&A) Systems in each State and Territory provide individual legal advocacy, systemic advocacy, monitoring and investigations to protect and advance the rights of people with developmental disabilities, using funding administered by the Administration on Intellectual and Developmental Disabilities (AIDD), Administration on Disabilities, Administration for Community Living, HHS. To meet statutory reporting requirements, P&As have used four separate forms for submitting annual reports. It is proposed that the four forms be combined by creating the One Protection and Advocacy Annual Program Performance Report form. Once the four program performance reports are combined, the current OMB approval numbers for each report will be retired, and a new approval number will be created for the One Protection and Advocacy Program Performance Report. By combining the forms, P&As will have a reduced burden because they will be submitting only one report annually. Duplicative background and other data that appear in multiple reports will only need to be entered once. This also will promote accuracy and consistency because this data will not need to be entered multiple times. The PPRs are reviewed by federal staff for compliance and outcomes. Information in the reports is analyzed to create a national profile of programmatic compliance, outcomes, and goals and priorities for P&A Systems for tracking accomplishments against goals and to formulate areas of technical assistance related to compliance with Federal requirements. Information collected in the unified report will inform AIDD of trends in P&A advocacy, facilitate collaboration with other federally-funded entities, and identify best practices for the efficient use of federal funds.

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Authorizing Statute(s): US Code: 42 USC 15044 Name of Law: The Developmental Disabilities Assistance and Bill of Rights Act
   US Code: 42 USC 300d–53(h) Name of Law: The Children’s Health Act of 2000
   PL: Pub.L. 108 - 36 5 Name of Law: The Assistive Technology Act of 1998, as amended (AT ACT)
   PL: Pub.L. 107 - 252 291 Name of Law: The Help America Vote Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	83 FR 51690	10/12/2018
30-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 10096	03/19/2019
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
One Protection and Advocacy Annual Program Performance Report	NA	One PPR Template

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	57	0	0	57	0	0
Annual Time Burden (Hours)	7,296	0	0	7,296	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The combination of the four reports will simplify reporting by standardizing performance measurements and requiring grantees to enter data once for the four programs in some measures. This is a new collection of information with a program change increase of 7, 296 annual burden hours. The new measures ask grantees to quantify the number of people impacted in their work, which was data previously reported in narrative form. Examples of the new measures are below: 1. People with disabilities who are provided with appropriate community based services resulting in community integration and independence. 2. People with disabilities who accessed benefits. 3. People with disabilities who live in a healthier, safer or otherwise improved environment. The grantees will report only on the standardized measures that are applicable to each program. Additionally, the measures have been designed so that they can be automatically tabulated by the grantees’ case-tracking software. ACL’s technical assistance provider will provide assistance to grantees in setting up automatic tallying in their existing systems. We anticipate a ten percent reduction in total burden for the One PPR compared to the four reports to allow for the reduction in the need to enter duplicative data and two forms. Now, data will only be entered once into one form.

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Annual Cost to Federal Government: $36,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/21/2019

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