Intermodal Equipment Providers Identification Report

Instructions for Completing the Intermodal Equipment Provider Identification Report
Application for USDOT Number (MCS-150C)
Topics
I.
II.
III.
IV.
V.

Page
Federal Motor Carrier Safety Administration (FMCSA) Overview ............................................................................................. 1
Filing Options ............................................................................................................................................................................ 2
Step-By-Step Instructions ......................................................................................................................................................... 2
Where Can I Get Additional Help and Information? .................................................................................................................. 4
Intermodal Equipment Provider Identification Report (MCS-150C form)................................................................................... 5

I. Federal Motor Carrier Safety Administration (FMCSA) Overview
The FMCSA’s primary mission is to reduce crashes, injuries and fatalities involving large trucks and buses on our nation’s
highways. To carry out our mission, we:
·
Develop and enforce data-driven regulations that balance motor carrier (truck and bus companies) safety with industry
efficiency;
·
Harness safety information systems to focus on higher risk carriers in enforcing the safety regulations;
·
Target educational messages to carriers, commercial drivers, and the public; and
·
Partner with stakeholders, including Federal, State, and local enforcement agencies, the motor carrier industry, safety
groups, and organized labor on efforts to reduce bus and truck-related crashes.
In Section 4118 of the Safe, Accountable, Flexible, Efficient, Transportation Equity Act: A Legacy for Users (SAFETEA-LU),
Congress directed FMCSA to improve highway safety by issuing rules for intermodal equipment providers (IEPs) and their
intermodal equipment (IME).
On December 17, 2008, FMCSA published a final rule, Requirements for Intermodal Equipment Providers and for Motor Carriers
and Drivers Operating Intermodal Equipment. The regulations, for the first time, made IEPs subject to the Federal Motor Carrier
Safety Regulations (FMCSRs) and call for shared safety responsibility among IEPs, motor carriers, and drivers.
Among other things, the regulations require IEPs to: register and file an IEP Identification Report (MCS-150C); establish a
systematic inspection, repair, and maintenance program to assure the safe operating condition of each intermodal chassis;
maintain documentation of their maintenance program; mark each intermodal chassis offered for transportation in interstate
commerce; and provide a means to respond effectively to driver and motor carrier reports about intermodal chassis mechanical
defects and deficiencies.
Registering and filing an MCS-150C is an IEP’s first step toward complying with the requirements of the IEP rule. There are two
ways to do this:
1.

2.

For IEPs with Internet access, FMCSA encourages you to visit our website, www.fmcsa.dot.gov/iep. The website includes
an on-screen fillable MCS-150C form. After completing the form, it must be printed out and signed. It can then be sent to
FMCSA by mail, fax, or e-mail.
For applicants without Internet access, FMCSA can mail instructions, forms, and other materials designed to assist in the
off-line registration process. Please contact FMCSA at 1-800-832-5660 for assistance.

These instructions assume that the applicant has determined that a USDOT Number is required and that the MCS-150C form must
be submitted.
The website is a resource and will prove helpful as IEPs move toward complying with the new requirements.

Instructions for Form MCS-150C

(Revision 12/20/2012)

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II. Filing Options
After you have completed the application, there are three options for filing the necessary forms to obtain a USDOT Number.
FMCSA suggests making a copy of the application for the company’s files.
·

Option 1: Filing Application by Mail.
o Mail completed application to:
Federal Motor Carrier Safety Administration
Attention: IEP Registration/Trenice Jett
1200 New Jersey Avenue SE (MC-ECE)
Washington, DC 20590

·

Option 2: Filing Application by Fax.
o Fax completed application to:
Attention: IEP Registration
202-366-3477

·

Option 2: Filing Application by E-Mail.
o Scan the completed and signed application into PDF format.
o E-mail completed application to:
[email protected]
o Please place “IEP Registration” in the Subject line.
Note: Applications that are incomplete, unreadable, or unsigned will be rejected and returned via mail, which will delay
the receipt of the company’s USDOT Number.

III. Step-By-Step Instructions
These instructions will assist in preparing a complete and accurate MCS-150C application. The instruction numbers below
correspond to the numbered items on the MCS-150C form. When completing the application, please print clearly in black or blue
ink or type all information.
Reason for Filing (Top of Form)—The information in the table below represents the valid reasons for filing the MCS-150C form.
Select one of the three reasons and mark its corresponding box at the top of the form under “Reason for Filing,” and complete all
the items on the form that are mandatory for the selected reason.

If you would like to:
Obtain a USDOT Number –
first time filer.
File the formal MCS-150C
Biennial Update or update
MCS-150C information.
Notify FMCSA that the company
is no longer operating as an
intermodal equipment provider.

Select the following under
“Reason for Filing”:

Complete the following
items on form:

NEW APPLICATION

All applicable items (1-22).

BIENNIAL UPDATE OR CHANGES

All applicable items 1-16, 21-22, and any
others where information has changed
since the company’s last update.

OUT OF BUSINESS NOTIFICATION

All applicable items 1-16 and 21-22.

NOTE: If the company was previously assigned a USDOT Number, do not submit this form to obtain a new USDOT Number.
That is, if the company currently has or has had at any time a USDOT Number, then the only valid reasons for completing this
form are: out of business notification; biennial update; or other changes to the company’s MCS-150C application information.
See instructions labeled “To find out if a company already has a USDOT Number” in Section IV of this document.
If a sole proprietor owner/operator submits personal information for registration purposes to obtain a USDOT number
or operating authority, this information will be publicly available on FMCSA websites. This published information may
include, but is not limited to, the sole proprietor owner/operator’s home address, telephone number and email
address when the contact information serves as the business contact information.

Instructions for Form MCS-150C

(Revision 12/20/2012)

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1. Name of Intermodal Equipment Provider—This is the legal name of the business entity that owns/controls the intermodal equipment
provider operation. The name entered here should be the full legal business name (the name on the incorporation certificate, partnership
agreement, tax records, etc.).
For example, if the company is a:
·
·
·

Sole Proprietorship/Individual, enter the legal name, e.g., John A. Doe
Partnership, enter the legal names of all partners, e.g., John A. Doe and Jane B. Smith
Corporation, enter the name on the incorporation certificate (this name must include the type of corporation), e.g.,
John Doe INC, John Doe LLC.

2. Trade or D.B.A. (Doing Business As) Name—Enter the company’s trade name if it is different from the company’s official
business name (the name entered in item 1). For example, if you entered “John A. Doe” in item 1 as the company’s official
business name, but the trade name, or “Doing Business As” name, is “John’s Trucking Company,” you would enter “John’s
Trucking Company” in this item.
3-6. Principal Place of Business—Enter the physical address where the company is engaged in business operations related to
transportation and where safety records are maintained. This address will be used by FMCSA for on-site visits to intermodal
equipment providers for the purpose of conducting roadability reviews, investigations, and other activities. A P.O. Box is not
acceptable as a Principal Place of Business nor is the address of a consultant, service agent, or attorney of a Motor Carrier unless the
Motor Carrier engages in operations related to the transportation of persons or property at that location.
7. Colonia (Mexico Only)—If the company’s principal address (and safety records location) is in Mexico, enter the “Colonia” or
“Barrio” in Mexico.
8-11. Mailing Address—Enter the mailing address where the company wants all its FMCSA correspondence to be sent (this may be
a P.O. Box). If all parts of this address are the same as the “Principal Place of Business” (items 3-6) write “SAME” in item 8 and leave
items 9-11 blank. However, if any parts of the mailing and principal addresses differ, complete all items 8-11.
12. Colonia (Mexico Only)—If the company’s mailing address is in Mexico, enter the “Colonia” or “Barrio” in Mexico.
13. Principal Business Phone Number—Enter the primary telephone number, including area code, for the “Principal Place of
Business” (items 3-6). (This may be a cell phone number.)
14. Principal Contact Cell Phone Number—Enter the cell phone number, if any, including area code. (If this is the same as the
“Principal Business Phone Number” [item 13], enter “Same.”)
15. Principal Business Fax Number—Enter the company’s fax number, including area code. This number is for the location
provided as “Principal Place of Business” (items 3-6) above. If there is no fax number available leave this item blank.
16. USDOT Number—If the company is a new applicant, that is if it does not have a USDOT Number, check the “No” box and place
“N/A” on the USDOT Number line. If the company is not a new applicant, that is if it already has a USDOT Number, check the “Yes” box
and enter the company’s USDOT Number.
17. Dun & Bradstreet Number—If the company has a Dun & Bradstreet identifier number, enter it. If you do not know the number,
visit www.dnb.com, or call Dun & Bradstreet at 1-800-999-3867.
18. IRS/TAX ID Number—Enter the Employer Identification Number (EIN) assigned to the Motor Carrier company by the Internal
Revenue Service.
*Sole proprietor owner/operators who do not have an EIN may submit their SSN instead of EIN, but are encouraged to obtain an
EIN rather than using an SSN to register for a DOT number.
19. E-Mail Address—Enter the e-mail address, if the company has one, for the official point of contact.
20. Number of Vehicles That Will Be Operated in the U.S. (Trailer Chassis Only)—Provide the total number of each type of
commercial motor vehicle (CMV) that the company uses in its U.S. operations. This must be broken out by the method used to
acquire the vehicle (owned, leased, or serviced).
OWNED: Any equipment offered for transportation that is the legal right of possession of the applicant; this includes but is not
limited to equipment for which the applicant is in contract to purchase.
LEASED: Any equipment offered for transportation that is not the legal right of possession or ownership of the applicant but is
under a lease agreement. This lease agreement includes trip leased (equipment leased for less than 30 days) or term leased
(equipment leased for 30 days or more). A lease is a contract whereby one party agrees to give to another party the use and
possession of equipment for a specified period of time as well as a specified fixed monetary sum.
SERVICED: Any entity that by its action or direction makes or keeps equipment fit for use, as by inspecting, adjusting, repairing,
maintaining, so that the equipment remains ready for use or release.

Instructions for Form MCS-150C

(Revision 12/20/2012)

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21. Enter name(s) of sole proprietor(s), officers, or partners and their titles—If the company’s legal business structure is “Sole
Proprietor,” then enter the owner’s name and title in the spaces provided; otherwise, enter the name of two company partners (if
the company is a partnership) or two corporate officers and their titles if the company is a corporation (for example, corporate
officers might include President, Vice President, Secretary, Treasurer).
22. Certification Statement—Print or type the name of the individual authorized to sign documents on behalf of the entity listed in
item 1 (Name of Intermodal Equipment Provider). This individual must sign, date, and print or type his/her name and title in the
spaces provided. The individual’s signature must match his/her name. The authorized signer in this item should match one of the
names provided in response to item 21.
NOTE: If this form is not signed and dated with a printed/typed name and title of an authorized individual, the application will
be rejected and a USDOT Number will not be assigned.

IV.Where Can I Get Additional Help and Information?
For your convenience, the following is a list of helpful links, most of which are referenced in this instructions document. Information
is provided in English-only unless otherwise specified.
1. Downloadable IEP Registration Forms
www.fmcsa.dot.gov/iep.
2. To find out If a company already has a USDOT Number:
Call FMCSA toll-free at 1-800-832-5660 or go to www.fmcsa.dot.gov/safety-security/safety-security.htm:
a. Under the section “Company Safety Records” select “Snapshot.”
b. Select the option labeled “Name” and enter either the company’s “D.B.A. Name” (Doing Business As Name)
or its Legal Name.
c. Click on the “Search” button.
d. The system will inform you whether a USDOT Number is assigned to the name entered.

3. To get a Dun & Bradstreet number or find out if a company already has one:
www.dnb.com.
4. For more definitions relating to Intermodal Equipment providers:
www.fmcsa.dot.gov/rules-regulations/administration/fmcsr/fmcsrruletext.aspx?reg=r49CFR390.5.
5. For general information regarding the Requirements for Intermodal Equipment Providers and for Motor Carriers and Drivers
Operating Intermodal Equipment:
www.fmcsa.dot.gov/iep.

Instructions for Form MCS-150C

(Revision 12/20/2012)

Page 4 of 4