Privacy and Disclosure of Official Records and Information; Availability of Information and Records to the Public

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form SSA-3288 Consent for Release of Information	Form and Instruction	Modified	Repair queued
Form SSA-3288 d. Consent of Release of Records - 20 CFR 401.100(a)&(b) - SSA-3288	Form and Instruction	Modified	Available
Addendum - 0566.docx	Supplementary Document	Uploaded 2019-10-04	Repair queued
Supporting Statement - 0566.docx	Supporting Statement A	Uploaded 2019-10-04	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
45123	f. Waiver/Reduction of Fees - 20 CFR 402.185		Removed
45122	e. FOIA Requests for Records - 20 CFR 402.130		Modified
45121	d. Consent of Release of Records - 20 CFR 401.100(a)&(b) - SSA-3288	Form and Instruction	Modified	Consent for Release of Information
45121	d. Consent of Release of Records - 20 CFR 401.100(a)&(b) - SSA-3288	Form and Instruction	Modified
45120	c. Amendment of Records - 20 CFR 401.65(a)		Modified
45119	b. Designating a Representative For Disclosure - 401.55(b)		Modified
38034	a. Access to Records - 20 CFR 401.40(b)&(c) & 401.45		Modified
213569	f. Respondents who request access to an extract of their SSN record	Other-SSN Printout	Modified

ICR Details

OMB Control No: 0960-0566	ICR Reference No: 201905-0960-005
Status: Historical Active	Previous ICR Reference No: 201809-0960-005
Agency/Subagency: SSA	Agency Tracking No:
Title: Privacy and Disclosure of Official Records and Information; Availability of Information and Records to the Public
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 05/05/2022
Retrieve Notice of Action (NOA)	Date Received in OIRA: 10/04/2019
Terms of Clearance: The agency provided additional clarification regarding the description of the information collection's operation and burden.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2025	36 Months From Approved	05/31/2022
Responses	3,028,870	0	3,028,510
Time Burden (Hours)	159,139	0	159,134
Cost Burden (Dollars)	0	0	0

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Abstract: Under the Privacy and Disclosure of Official Records and Information, SSA has established methods in which the public can request the following: access to their SSA records; disclosure of SSA records; corrections/amendments to their SSA records; consent for release of records; records accessible through the Freedom of Information Act (FOIA); and waiver/reduction of fees normally charged for release of FOIA records. SSA most often collected the required information for these requests through a written letter, with the exception of the consent for release of records for which there is the Form SSA-3288. Respondents are individuals requesting access to, correction of, or disclosure of SSA records.

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Authorizing Statute(s): US Code: 5 USC 552a Name of Law: The Privacy Act of 1974
   US Code: 5 USC 552 Name of Law: The Freedom of Information Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 31972	07/03/2019
30-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 48694	09/16/2019
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 6

table that charts list of burden

IC Title	Form No.	Form Name
a. Access to Records - 20 CFR 401.40(b)&(c) & 401.45
b. Designating a Representative For Disclosure - 401.55(b)
c. Amendment of Records - 20 CFR 401.65(a)
d. Consent of Release of Records - 20 CFR 401.100(a)&(b) - SSA-3288	SSA-3288	Consent for Release of Information
e. FOIA Requests for Records - 20 CFR 402.130
f. Waiver/Reduction of Fees - 20 CFR 402.185
f. Respondents who request access to an extract of their SSN record

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	3,028,870	3,028,510	0	360	0	0
Annual Time Burden (Hours)	159,139	159,134	0	5	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: When we last cleared this IC in 2016, the burden was 159,134. However, we are currently reporting a burden of 159,138 hours. This change stems from a decrease in the number of responses for a waiver or reduction of fees, from 400 to 0, as we no longer take these requests. In addition, the burden change stems from an increase in the number of responses for consent of release of records (SSA-3288), from 3,000,010 to 3,000,760, due to a demonstration project. There is no change to the burden time per response. Although the number of responses for the SSA 3288 changed, SSA did not take any actions to cause this change.

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Annual Cost to Federal Government: $1,120,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/04/2019

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