The Declaration Process: Requests for Preliminary Damage Assessment (PDA), Requests for Supplemental Federal Disaster Assistance, Appeals, and Requests for Cost Share Adjustments

Forms and Documents

Document Name	Status
Form FEMA Form 010-0-13 Governor's Request (FEMA Form 010-0-13) Form and Instruction	Unchanged
IA Decs Final Rule 1660-0009 Supporting Statement (March 2019).docx Supporting Statement A	2019-05-16
PDAManualFinalApril2016.pdf Supplementary Document	2019-03-27
Narrative of Changes from Last Submission for OMB Collection 1660-0009.docx Supplementary Document	2019-03-27
Published IA Decs Guidance Notice.pdf Supplementary Document	2019-03-26
Published IA Decs Final Rule.pdf Supplementary Document	2019-03-26
Damage Assessment Tool Screens (FEMA Form 009-0-140).pdf Supplementary Document	2016-09-06
5 CFR Section 1320-3.pdf Supplementary Document	2016-03-24
privacy_PIA_FEMA_GrantManagementPrograms_February2015.pdf Supplementary Document	2016-03-03
BILLS-113, H.R.152enr, (see pgs 36-46).pdf Supplementary Document	2013-02-25
44 CFR Part 206.pdf Supplementary Document	2016-03-03
Preliminary Damage Assessment for Individual Assistance Operations Manual 071812.pdf Supplementary Document	2016-03-03
Stafford Act Booklet 042213.pdf Supplementary Document	2016-03-03

IC Document Collections

IC ID	Document Title	Status
43971	Governor's Request (FEMA Form 010-0-13) Form and Instruction	Unchanged
190243	Initial Data Gathering for Governor's Request	Modified

ICR Details

OMB Control No: 1660-0009	ICR Reference No: 201905-1660-003
Status: Historical Active	Previous ICR Reference No: 201903-1660-003
Agency/Subagency: DHS/FEMA	Agency Tracking No:
Title: The Declaration Process: Requests for Preliminary Damage Assessment (PDA), Requests for Supplemental Federal Disaster Assistance, Appeals, and Requests for Cost Share Adjustments
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 06/01/2019
OIRA Conclusion Action: Approved without change	Conclusion Date: 11/12/2019
	Date Received in OIRA: 05/30/2019
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2020	6 Months From Approved	11/30/2019
Responses	712	0	712
Time Burden (Hours)	11,793	0	11,748
Cost Burden (Dollars)	0	0	0

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Abstract: When a disaster occurs in a State, the Governor of the State or the Acting Governor in his/her absence, may request a major disaster declaration or an emergency declaration. The Governor should submit the request to the President through the appropriate Regional Administrator to ensure prompt acknowledgement and processing. The information obtained by joint Federal, State, and local preliminary damage assessments will be analyzed by FEMA regional senior level staff. The regional summary and the regional analysis and recommendation will include a discussion of State and local resources and capabilities, and other assistance available to meet the disaster related needs. The Administrator of FEMA provides a recommendation to the President and also provides a copy of the Governor's request. In the event the information required by law is not contained in the request, the Governor's request cannot be processed and forwarded to the White House. In the event the Governor's request for a major disaster declaration or an emergency declaration is not granted, the Governor may appeal the decision.

Emergency Justfication: FEMA published the Rule March 21, 2019. As a result of the Rule this information collection’s burden hour is being slightly increased because of the required rulemaking that FEMA must complete to comply with Section 1109 of SRIA.

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Authorizing Statute(s): US Code: 42 USC 5121-5207 Name of Law: Robert T. Stafford Disaster Relief and Emergency Assistance Act
  

Citations for New Statutory Requirements: PL: Pub.L. 113 - 2 1110 Name of Law: Sandy Recovery Improvement Act of 2013

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
1660-AA83	Final or interim final rulemaking	84 FR 10632	03/21/2019

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
Governor's Request (FEMA Form 010-0-13)	FEMA Form 010-0-13	Request for Presidential Disaster Delcaration Major Disaster or Emergency
Initial Data Gathering for Governor's Request

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	712	712	0	0	0	0
Annual Time Burden (Hours)	11,793	11,748	0	45	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Changing Regulations

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Due to the changes in the Final Rule, the time burden on respondents and potential respondents is changed by 0.8 hours for each State request for a major disaster declaration that authorizes IA. The total time for the information collection burden change is 44.8 additional hours. Tribal governments’ requests for major disasters declarations that authorize IA are not subject to change in the time burden.

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Annual Cost to Federal Government: $3,188,919

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/30/2019

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