Rail Fixed Guideway Systems; State Safety Oversight (SSO)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
SSO PRA Justification Statement Final.docx	Supporting Statement A	Uploaded 2019-07-23	Available
SSOR Screenshots.docx	Supplementary Document	Uploaded 2019-07-26	Available
SSO Certification Toolkit 2.0.pdf	Supplementary Document	Uploaded 2019-07-19	Available
SSO 30-Day Vol 84 No 34993.pdf	Supplementary Document	Uploaded 2019-07-19	Available
SSO 60-Day Vol 84 No 21404.pdf	Supplementary Document	Uploaded 2019-07-19	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
26560	Annual Reporting	Other-Sample SSO Annual Plan	Modified
236953	FTA Event Notification	Other-Sample Event Notification from Grantee	New
236952	Grant Management		New
236951	Periodic Requests	Other-Sample Safety Advisory from FTA to SSOA's and RTA's	New
236949	FTA Audits	Other-FTA SSO Audit	New

ICR Details

OMB Control No: 2132-0558	ICR Reference No: 201907-2132-002
Status: Active	Previous ICR Reference No: 201608-2132-004
Agency/Subagency: DOT/FTA	Agency Tracking No:
Title: Rail Fixed Guideway Systems; State Safety Oversight (SSO)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 11/12/2019
	Date Received in OIRA: 07/26/2019
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	11/30/2022	36 Months From Approved	11/30/2019
Responses	1,454	0	90
Time Burden (Hours)	16,366	0	586,443
Cost Burden (Dollars)	0	0	0

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Abstract: This information collection (IC) request is an extension with a revision of a currently approved information collection under OMB control number 2132-0558 “Rail Fixed Guideway Systems; State Safety Oversight (SSO).” The purpose of the State Safety Oversight program is to oversee safety throughout the Nation’s rail transit systems. The entities responding to this IC are States and rail transit agencies (RTAs). States must establish a safety oversight agency to oversee the safety of their rail transit agencies in their jurisdiction. The States and RTAs are required to provide FTA specific information to obtain and retain funding that will assist them in carrying out SSO activities. The information provided is reporting in nature and includes an annual report summarizing their program activity from the previous calendar year; pre-audit documents; periodic requests in the form of safety advisories issued by FTA due to a safety/accident related event; financial and milestone reports as part of the grant management process and the collection of incident reports as a result of a major safety event. This information is submitted electronically to FTA’s SSO program managers and incident investigators on an annual and as needed basis.

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Authorizing Statute(s): US Code: 49 USC Section 5329 Name of Law: Moving Ahead for Progress in the 21st Century
   PL: Pub.L. 114 - 94 5329 Name of Law: Fixing America's Surface Transportation (FAST) Act
   US Code: 49 USC Section 5307 Name of Law: Urbanized Area Formula Program
   US Code: 49 USC Section 5330 Name of Law: State Safety Oversight
  

Citations for New Statutory Requirements: US Code: 49 USC Section 5329 Name of Law: Moving Ahead for Progess in the 21st Century
PL: Pub.L. 112 - 141 20007 Name of Law: Urbanized Area Formula Grants
PL: Pub.L. 114 - 94 5329 Name of Law: Fixing America's Surface Transportation (FAST) Act
PL: Pub.L. 112 - 141 20008 Name of Law: Fixed Guideway Capital Investment

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 21404	05/14/2019
30-day Notice:	Federal Register Citation:	Citation Date:
	84 FR 34994	07/19/2019
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 5

table that charts list of burden

IC Title	Form No.	Form Name
Periodic Requests
FTA Event Notification
Grant Management
FTA Audits
Annual Reporting

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,454	90	0	1,364	0	0
Annual Time Burden (Hours)	16,366	586,443	0	-570,077	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The total burden estimates for States and Rail Transit Agencies is significantly lower than the previous estimate due to a more accurate methodology for estimating information collection burden. Previous estimates included labor hours totals for all SSO Program-related activities. The new estimate includes only burden hours related to information collection activity. FTA is also deploying a new web-based system (SSOR) to facilitate the SSOA annual reporting requirement which will reduce burden related to the annual reporting process through a streamlined reporting process and the elimination of States event reporting requirements (The National Transit Database now pulls that information directly into the SSOR so the States don't have the burden of reporting it). There is also an increase in responses in this submission due to the respondents increasing from 90 in 2016 to 96 in 2019. The new IC submission includes one new State being certified and five new rail transit agencies being added to the program.

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Annual Cost to Federal Government: $667,656

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/26/2019

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