OMB 0704-TFMS Supporting Statement 2019

SUPPORTING STATEMENT – PART A

Transportation Financial Management System (TFMS) - OMB 0704-XXXX

1. Need for the Information Collection

This information is required to establish and maintain audit compliance. This information is used to establish and control individual user (human resource (HR)) account within the Transportation Financial Management System (TFMS) for the Military Surface Deployment and Distribution Command (SDDC). Collected information limits who may gain access to the TFMS accounting system, identifies who has gained access to the system as part of their assigned duties, and/or ensures the respondents received pay and benefits. These accounts are linked to the Defense Travel System (DTS) for settlement of temporary travel (TDY) payments and Defense Civilian Pay System (DCPS) for payment of civilian personnel entitlements.

Public Law 104-134 (April 26, 1996)

Public Law 100-562

E.O. 9391, 31

USC Sections 3325 and 3528

USC Section 551a(b) of the Privacy Act of 1974

DoD FMR 7000.14-R, Vol 5

2. Use of the Information

The single collection instrument will be SDDC Form 417, SDDC Transportation Financial Management System (TFMS) Account Request. The form will be available on the SDDC portal or upon request from the TFMS system support staff. The completed form is submitted electronically to the designated TFMS processing team. Fully completed collection instruments are routed first to a budget representative for accounting data verification, then to accounting support to enter the data into the system and verify required access. Once all processing has been completed an email notification is sent to the respondent notifying them their account has been established.

3. Use of Information Technology

One hundred percent of responses are collected electronically. Manually completed form are not accepted for processing.

4. Non-Duplication

The information obtained through this collection is unique and it not already available for use or adaptation from another cleared source.

5. Burden on Small Businesses

This information collection does not impose a significant economic impact on a substantial number of small businesses or entities.

6. Less Frequent Collection

Information is collected once from each individual to establish TFMS accounts and/or Human Resources (HR) records and to establish user access as required. An updated form is only required upon a change to the individual’s accounting data or access requirement.

7. Paperwork Reduction Act Guidelines

This collection of information does not require collection to be conducted in a manner inconsistent with the guidelines delineated in 5 CFR 1320.5(d)(2).

8. Consultation and Public Comments

Part A: PUBLIC NOTICE

A 60-Day Federal Register Notice for the collection was published on Friday, July 19, 2019. The 60-Day FRN citation is 84 FRN 28513.

No comments were received during the 60-Day Comment Period.

A 30-Day Federal Register Notice for the collection was published on Wednesday, September 11, 2019. The 30-Day FRN citation is 84 FRN 47939.

Part B: CONSULTATION

No additional consultation apart from soliciting public comments through the 60-Day Federal Register Notice was conducted for this submission.

9. Gifts or Payments

No payments or gifts are being offered to respondents as an incentive to participate in this collection.

10. Confidentiality

A Privacy Act Statement (PAS) is required for this collection. The PAS is located on the form. Respondents acknowledge approval of the collection by clicking on the appropriate checkbox. SORN FTRANSCOM 01 DoD is available at the Defense Privacy, Civil Liberties, and Transparency Division web site at the following link: https://dpcld.defense.gov/Privacy/SORNsIndex/DOD-Component-Article-View/Article/569704/ftranscom-01-dod/. A Privacy Impact Assessment (PIA) is required for this collection. SDDC Form 417 is retained for a period of 3 years.

11. Sensitive Questions

Information is collected from employees and individuals that use SDDC funds for payroll (DCPS) or travel related (DTS) transactions. The social security number is a matching criteria for both DCPS and DTS. The date of birth is required for DCPS interface files. Grade/Rank is used internally to calculate payroll accruals. This information (SSN and DOB) is not requested or required for contractors or external agencies requesting access to TFMS. Gender is collected as a standard Oracle required field.

12. Respondent Burden and its Labor Costs

a. Estimation of Respondent Burden

1. SDDC Transportation Financial Management System (TFMS) Access Request (SDDC Form 417)

a. Number of Respondents: 984

b. Number of Responses Per Respondent: 1

c. Number of Total Annual Responses: 984

d. Response Time: 10 minutes (.17 hours)

e. Respondent Burden Hours: 167 hours

2. Total Submission Burden

a. Total Number of Respondents: 984

b. Total Number of Annual Responses: 984

c. Total Respondent Burden Hours: 164 hours

b. Labor Cost of Respondent Burden

1. SDDC Transportation Financial Management System (TFMS) Access Request (SDDC Form 417)

a. Number of Total Annual Responses: 984

b. Response Time: 10 minutes (.17 hours)

c. Respondent Hourly Wage: $46.82

d. Labor Burden per Response: $7.96

e. Total Labor Burden: $7,832.64

2. Overall Labor Burden

a. Total Number of Annual Responses: 984

b. Total Labor Burden: $7,832.64

The Respondent hourly wage was determined by using the annual SDDC civilian payroll budget and the military annual budget.

13. Respondent Costs Other Than Burden Hours Costs

There are no annualized costs to respondents other than the labor burden costs addressed in Section 12 of this document to complete this collection.

14. Cost to the Federal Government

a. Labor Cost to the Federal Government

1. SDDC Transportation Financial Management System (TFMS) Access Request (SDDC Form 417)

a. Number of Total Annual Responses: 984

b. Processing Time per Response: 20 minutes (.33 hours)

c. Hourly Wage of Worker(s) Processing Responses: $46.82

d. Cost to Process Each Response: $15.92

e. Total Cost to Process Responses: $15,665.28

2. Overall Labor Burden to Federal Government

a. Total Number of Annual Responses: 984

b. Total Labor Burden: $15,665.28

b. Operational and Maintenance Costs

a. Equipment: $0

b. Printing: $0

c. Postage: $0

d. Software Purchases: $0

e. Licensing Costs: $0

f. Other: $0

g. Total: $0

1. Total Operational and Maintenance Costs: $0

2. Total Labor Cost to the Federal Government: $0

3. Total Cost to the Federal Government: $15,665.28

15. Reasons for Change in Burden

This is a new collection with a new associated burden.

16. Publication of Results

The results of this information collection will not be published.

17. Approval Not to Display Expiration Date

We are not seeking approval to omit the display of the expiration date of the OMB approval on the collection instrument.

18. Exceptions to “Certification for Paperwork Reduction Submissions”

We are not requesting any exemptions to the provisions stated in 5 CFR 1320.9.