Public Housing Agency (PHA), Lease Requirements, Recordkeeping Requirements

Forms and Documents

Document Name	Status
83-I_PHA Lease Record Keeping Req_updated 12-3-20.docx Supporting Statement A	2020-12-09
30-day FRN pub 2020-24257.pdf Supplementary Document	2020-12-03
60-day FR published 2020-15679.pdf Supplementary Document	2020-12-03
usha1937 - Statutes (3).pdf Supplementary Document	2016-06-01
IPA Form 02-17-16.docx Supplementary Document	2016-06-01

IC Document Collections

IC ID	Document Title	Status
27743	Public Housing Agency (PHA), Lease Requirements, Recordkeeping Requirements	Modified

ICR Details

OMB Control No: 2577-0006	ICR Reference No: 201910-2577-003
Status: Received in OIRA	Previous ICR Reference No: 201512-2577-004
Agency/Subagency: HUD/PIH	Agency Tracking No: 2577-0006
Title: Public Housing Agency (PHA), Lease Requirements, Recordkeeping Requirements
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 12/09/2020

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	1,150,437	0
Time Burden (Hours)	287,609	0
Cost Burden (Dollars)	0	0

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Abstract: The public housing lease and grievance procedures are a recordkeeping requirement on the part of public housing agencies (PHAs) as they are required to enter into and maintain lease agreements for each individual or family that occupies a public housing unit. Also, both PHAs and tenants are required to follow the protocols set forth in the grievance procedures for both an informal and formal grievance hearing.

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Authorizing Statute(s): US Code: 44 USC Chapter 35, as amended Name of Law: The Paperwork Reduction Act of 1995
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 44104	07/21/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 69640	11/03/2020
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Public Housing Agency (PHA), Lease Requirements, Recordkeeping Requirements

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,150,437	0	0	-208,847	0	1,359,284
Annual Time Burden (Hours)	287,609	0	0	-52,212	0	339,821
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The number of responses and respondents decreased due to to the new estimated number of new admissions.

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Annual Cost to Federal Government: $5,257,493

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/09/2020

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