Public Housing Agency (PHA), Lease Requirements, Recordkeeping Requirements

Forms and Documents

Document Name	Status
Final - OMB 2577-0006 SuppState A 2-28-25.docx Supporting Statement A	2025-02-28
2577-0006 30-Day PHA Lease Reqmts Recordkeeping 2-28-25.pdf Supplementary Document	2025-02-28
F MISC USCODE.pdf Supplementary Document	2024-11-07
E MISC Public Law.pdf Supplementary Document	2024-11-07
D MISC HOTMA-Income-Final-Rule.pdf Supplementary Document	2024-11-07
C MISC DASMemo.pdf Supplementary Document	2024-11-07
B MISC CFR-2012.pdf Supplementary Document	2024-11-07
A MISC 24 CFR.pdf Supplementary Document	2024-11-07
2577-0006 (PHA)_60day.pdf Supplementary Document	2024-11-07

IC Document Collections

IC ID	Document Title	Status
27743	Public Housing Agency (PHA), Lease Requirements, Recordkeeping Requirements	Modified

ICR Details

OMB Control No: 2577-0006	ICR Reference No: 202411-2577-002
Status: Received in OIRA	Previous ICR Reference No: 201910-2577-003
Agency/Subagency: HUD/PIH	Agency Tracking No: 2577-0006
Title: Public Housing Agency (PHA), Lease Requirements, Recordkeeping Requirements
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 02/28/2025

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	1,133,195	0
Time Burden (Hours)	566,598	0
Cost Burden (Dollars)	0	0

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Abstract: The public housing lease and grievance procedures are a recordkeeping requirement on the part of public housing agencies (PHAs) as they are required to enter into and maintain lease agreements for each individual or family that occupies a public housing unit. Also, both PHAs and tenants are required to follow the protocols set forth in the grievance procedures for both an informal and formal grievance hearing.

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Authorizing Statute(s): US Code: 44 USC Chapter 35, as amended Name of Law: The Paperwork Reduction Act of 1995
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 80591	10/03/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 10935	02/28/2025
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Public Housing Agency (PHA), Lease Requirements, Recordkeeping Requirements

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,133,195	0	0	-17,242	0	1,150,437
Annual Time Burden (Hours)	566,598	0	0	278,989	0	287,609
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a reinstatement with change. The increase in annual burden hours and annual cost is due to the increase in the estimated average hours per response from .25 hours to .5 hours. This estimate is based on the one-time updates that will need to be made to the leases.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/28/2025

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