Form 1 RWHAP UOB Tables Summary 02-22-2019

OMB No. 0906-XXXX
Expires: xx/xx/20xx

Ryan White HIV/AIDS Program Parts A and B
UOB and Rebate Addendum Tables
Unobligated Balances
Ryan White HIV/AIDS Program (RWHAP) Parts A and B funds are subject to unobligated balances (UOB)
provisions contained in Title XXVI of the Public Health Service (PHS) Act. The exact amount of UOB must
be reported on the final Federal Financial Report (FFR), due annually on July 30 after the end of the
budget period, in accordance with the Reporting Requirements listed on the Notice of Award (NoA). In
addition, RWHAP Part B recipients must report anticipated UOB on the interim FFR, due 150 days after
receipt of their final award. The interim FFR is submitted to assess recipient compliance with the
requirement to obligate 75% of the Part B award within 120 days. HRSA HAB added the Unobligated
Balance of Federal Funds by Subprogram Table to both the interim and final FFRs.
The UOB tables are used to determine statutory penalties associated with non-compliance with the
RWHAP Part B 75% obligation requirement and the RWHAP Parts A and B 5% UOB penalty.
For a subsequent fiscal year, these penalties can result in reductions to recipient formula award
amounts, changes in recipient eligibility to apply for supplemental funding opportunities, and changes in
the total amount of supplemental funding available for award.
In addition, the UOB tables provide amounts available for carryover. Since RWHAP Parts A and B awards
include multiple subprogram categories with different requirements, UOB approved for carry over must
be de-obligated and re-obligated to the same subprogram.
Below are the UOB tables and corresponding instructions.
RWHAP Part A UOB Table

Unobligated Balance (UOB) of Federal Funds by Subprogram
Category

Federal Funds Authorized

Unexpended
Carryover

Current Year (FY
20XX)

Part A Formula

$

$

$

Part A Supplemental

$

$

$

Part A MAI

$

$

$

RWHAP Part B UOB Table

Unobligated Balance (UOB) of Federal Funds by Subprogram
Category

Federal Funds Authorized

Unexpended
Carryover

Current Year (FY
2018)

Part B Base

$

$

$

Part B ADAP

$

$

$

Part B Emerging
Communities

$

N/A

$

Part B MAI

$

$

$

Part B ADAP
Supplemental

$

$

$

OMB No. 0906-XXXX
Expires: xx/xx/20xx

Part A Transfer

$

$

$

Instructions:
1. Federal Funds Authorized – These amounts will auto-populate based on the awarded
amounts reflected in the NoA and includes any approved carryover funds (If not autopopulated, amounts should be entered).
2. Unexpended Carryover – These amounts are entered by the recipient and are the
unobligated balances of any funds previously carried over and approved for use in the
current year/reporting year (these are not unobligated balances for which a carryover will
be submitted).
3. Current Year (FY 20XX) – These amounts are the current year/reporting year unobligated
balances. Recipients should report any amounts not expended in each subprogram.

Drug Rebates (RWHAP Part B Only)
The RWHAP legislation requires that rebates collected on ADAP medication purchases must be used for
the statutorily permitted purposes under the RWHAP Part B Program. For any ADAP receiving rebates
on medication purchases, the RWHAP legislation has a specific exemption from the UOB penalties
provision that applies when a recipient is unable to expend grant funds because rebates must be spent
first. If a recipient would otherwise incur a penalty, that recipient may request that the amount of the
UOB balance be reduced by the amount of obligated rebates, and that such amount be carried forward
to the next budget period without penalty. Such request should accompany the final FFR and final
carryover request due July 30, and no later than August 30. RWHAP Part B recipients that fail to report
rebates, fail to request a UOB balance reduction due to expenditure of rebates, and have an UOB of five
percent (5%) or greater, are subject to the full UOB penalty.
To assess compliance with reporting requirements and process requests for reductions in UOB amounts
used to determine the RWHAP Part B 5% obligation penalty, the following table for “Ryan White Rebate
Funding” was added to the interim and final FFRs as an addendum.
RWHAP Part B Rebate Table
Ryan White Rebate Funding
Total Rebates Available

$

Expended Rebate
Amount

$

Unexpended Rebate

$

Expended rebate amount
to be used to reduce
UOB

$

Instructions:
1. Total Rebates Available – This is the total amount of rebates received during the reporting
period.

OMB No. 0906-XXXX
Expires: xx/xx/20xx
2. Expended Rebate Amount – This is the amount of rebate funds spent during the reporting
period.
3. Unexpended Rebate – This is the amount of rebate funds that were not spent during the
reporting period (Total Rebates Available – Expended Rebate Amount = Unexpended Rebate).
4. Expended Rebate Amount to be Used to Reduce UOB – This is the amount of expended rebate
funds being requested to adjust the UOB.

Public Burden Statement: An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB
control number. The OMB control number for this project is 0906-XXXX. Public reporting burden for this collection of information is estimated to average XX hours per response,
including the time for reviewing instructions, searching existing data sources, and completing and reviewing the collection of information. Send comments regarding this burden
estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to HRSA Reports Clearance Officer, 5600 Fishers Lane, Room 14N136B,
Rockville, Maryland, 20857.