Download:
pdf |
pdfRequest for Non-Substantive Change to the
Boundary and Annexation Survey
OMB Control No. 0607-0151
U.S. Department of Commerce
U.S. Census Bureau
Purpose
The U.S. Census Bureau conducts the Boundary and Annexation Survey (BAS) annually to
collect information about selected legally defined geographic areas. The BAS is used to update
information about the legal boundaries and names of all governmental units in the United States.
The Census Bureau uses the boundary information collected in the BAS to tabulate data for the
decennial and economic censuses, and for annual estimates and surveys such as the American
Community Survey (ACS) and the Population Estimates Program (PEP). The BAS is authorized
by Section 6 of Title 13 of the United States Code.
The Boundary Validation Program (BVP) is conducted every ten years, and runs in parallel with
the 2020 BAS. For the BVP, Tribal Chairs (TCs) and Highest Elected Officials (HEOs) are
asked to review and confirm their government’s boundary, legal name, and status information.
The TC/HEOs are instructed to work with their BAS contact to report any corrections through
the 2020 BAS.
The BAS State Certification is an annual program that invites governor-appointed State
Certifying Officials (SCOs) to review legal boundary changes submitted to the annual BAS.
This program ensures the accuracy and completeness of the boundary information reported to
the Census Bureau through the BAS program.
This non-substantive change request is to update the 2020 BAS, BVP, and BAS State
Certification materials from the currently approved collection.
Background
The current BAS OMB collection was approved on 11/07/2018 for three years, with an
expiration date of 11/30/2021. The Census Bureau has made changes to the 2020 BAS, BVP, and
BAS State Certification materials to include new programmatic information, minimize
duplication of correspondence, and utilize plain language.
This Non-Substantive Change is a request to:
1. Submit copies of revised letters and emails planned for use in the 2020 BAS.
2. Eliminate the use of one letter and two emails for the 2020 BAS to reduce duplication
of outreach.
3. Submit copies of new and revised letters, emails, guides, and forms for the 2020 BVP.
4. Submit de minimis changes of one letter and one form planned for use in the 2020 BAS
State Certification.
2020 BAS Materials
Refer to Table 1: BAS Materials Additions and Changes for a complete list of the changes
made to the 2020 BAS materials. The Census Bureau added a new section about the BVP to the
BAS materials and removed references to the ACS and PEP in the Key Dates section. In
addition, the BAS-E-3L email, BAS Email TC/HEO Courtesy Copy email, and BAS-3L letter
will not be distributed during the 2020 BAS in order to reduce duplication of outreach. Instead,
the Census Bureau will contact and distribute these materials to the TCs and HEOs through the
2020 BVP. The BAS materials were re-named, and a crosswalk of the old document name to
new document name is found in Table 4: BAS Materials Crosswalk.
2020 BVP Materials
Refer to Table 2: BVP Materials Additions and Changes for a complete list of the changes
made to the 2020 BVP materials. In the Initial BVP and Final BVP letters, the Census Bureau
updated its wording to use plain language and include updated programmatic details. Two new
letters, the BVP-L2-F and BVP-L3-F, will be used for contacting TCs/HEOs during the Final
BVP if they participate in a Consolidated BAS or State BAS agreement. Three new emails, the
BVP-Email-NRFU-I, BVP-Email-NRFU-F, and BVP-Email-F Notify BAS Contact have been
added to the BAS OMB package for the 2020 BVP. The Census Bureau will send these emails as
nonresponse follow-up to TCs/HEOs and notification to BAS contacts when TCs/HEOs respond
with issues to their boundary during BVP. In addition, the Census Bureau added an Initial BVP
Read Me file and a Final BVP TIGERweb Quick Guide to provide participants with instructions
on how to complete the BVP. The BVP materials were re-named, and a crosswalk of the old
document name to new document name is found in Table 5: BVP Materials Crosswalk.
2020 BAS State Certification
De minimis changes were made to update the dates of the program year from 2018 to 2019
(refer to Table 3: State Certification Material Changes).
Burden
The burden of the BAS is unchanged by this update.
Attachments
Table 1: BAS Materials Additions and Changes
BAS Materials
Changes as part of
this NSC
Updated Letters,
Emails, and Forms for
Consistency
Addition of information
section
Additional information
added to Key Dates
section
Removal of redundant
sentence
Repositioning of section
Material identification
All Annual Response
Letters
Description
• Header of the letters: Update with the OMB
number 0671-0151 and expiration date
11/30/2021.
• Above the body of the letters: Replace
ellipses with a colon after “A message from
the director…Bureau.”
• First paragraph: Remove “governmental”
before status.
• Document ID: Assigned new IDs to all
documents updated. See Table 4 for a list
of old and new IDs.
BAS-1L, BAS-2L, BAS4L, BAS-5L, BAS-E-1L, New section provides information about the
2020 Boundary Validation Program, which is
BAS-E-2L, BAS-E-3L,
conducted in parallel to the 2020 BAS.
BAS-E-5L, BAS-E-SA,
BAS-E-SDC
Revised section provides updated wording
BAS-1L, BAS-2L, BASunder the Key Dates section that is applicable
4L, BAS-5L, BAS-9L,
for only the 2020 BAS cycle. Removed
BAS-E-1L, BAS-E-2L,
ACS/PEP and changed to January 1, 2020
BAS-E-4L, BAS-E-5L,
instead of January 1; March 1, 2020 instead
BAS-E-NRFU1, BAS-Eof March 1; and May 31, 2020 instead of
NRFU2, BAS-E-PTR
May 31.
BAS-1L, BAS-2L, BAS4L, BAS-5L, BAS-9L,
Removal of sentence regarding reporting no
BAS-E-1L, BAS-E-2L,
changes that does not add any value to the
BAS-E-4L, BAS-E-5L,
material.
BAS-E-NRFU1, BAS-ENRFU2, BAS-E-PTR
Moved section of text to a different location in
the letter/email to better match location of
BAS-4L, BAS-E-4L
similar text in another item.
BAS Materials
Changes as part of
this NSC
Material identification
Description
Change in verbiage
BAS-5L
Changed instances of BAS consolidation
agreement to “Consolidated BAS agreement”
which is the correct terminology.
Change in verbiage
BAS-E-SDC
Replaced “Action Steps” with “Please follow
the action steps below.”
Change in verbiage
BAS-E-2L
3rd Paragraph, 3 bullet: Replaced “local” with
“tribal” before government.
BAS-2L
• Changed line about government state
information updates in first paragraph to
match all other emails in the package.
• 1st paragraph, 2nd sentence: At the end of
the sentence, replace “boundaries” with
“boundary, legal name, and governmental
status information for your government.”
• 3rd Paragraph, 3 bullet: Replace “local”
with “tribal” before government.
Change in verbiage
Table 2: BVP Materials Additions and Changes
BVP Materials
Changes as part of
this NSC
Document IDs
New Emails added
Wording
consistency/updates to
make accurate with
current program.
Change in location of
overprinted data
Added Read Me
document
Added BVP
TIGERweb Quick
Guide
Added New Document
Additional letters for
partnership entities
Material identification
All Materials
BVP-Email-NRFU-F,
BVP-Email-NRFU-I,
BVP-Email-F Notify
BAS Contact
BVP-L1-I,
BVP-L1-I-AIA,
BVP-L2-I,
BVP-L3-I,
BVP-L5-I,
BVP-L5-I-PR,
BVP-L1-F,
BVP-L1-F-AIA_F,
BVP-L2-F,
BVP-L3-F
BVP-L1-I,
BVP-L1-I-AIA,
BVP-L2-I,
BVP-L3-I,
BVP-L5-I,
BVP-L5-I-PR,
BVP-L1-F,
BVP-L1-F-AIA_F,
BVP-L2-F,
BVP-L3-F
Description
Updated document IDs for consistency. See
Table 5 for a list of old and new IDs.
Created two nonresponse follow-up emails for
both the initial and final BVP phases and an
email Notification to BAS contact of incorrect
government boundary.
Changed wording to make BVP letters more
consistent with BAS materials as well as to
make wording more concise and accurate for
the current program.
Overprinted BAS contact information was
moved from the BVP Forms (BVP-F1-I and
BVP-F2-F) and will now be overprinted on the
BVP letters (BVP-L1-I, BVP-L1-I-AIA, BVPL2-I, BVP-L3-I, BVP-L5-I, BVP-L5-I-PR,
BVP-L1-F, BVP-L1-F-AIA_F, BVP-L2-F,
BVP-L3-F F) to make it easier on participants
to locate the contact information.
Created a read me document to be placed on the
disk in order to guide participants and inform
BVP_ReadMe
them what is on the disk they received.
Created a Quick Guide for participants to use in
BVP_TIGERweb_Quick
order to guide them in reviewing their
Guide
boundaries for BVP using TIGERweb.
Created an insert for Final BVP.
BVP_I1-F
Created additional letters for governments that
are currently in a Consolidated BAS agreement
BVP-L2-F,
or BAS state agreement. The verbiage of these
BVP-L3-F
letters reflect that the BAS contact is with
another level of government.
Table 3: State Certification Material Changes
BAS State Certification Materials
Changes as part of
this NSC
Material
identification
Description
De minimis change
BASSC-3(L)
Letter to
Governors
Throughout: Updated year from 2018 to 2019.
Director’s signature changed from Dr Steven D.
Dillingham (removing Dr.) to Steven D. Dillingham per
his office comments
De minimis change
State
Certifying
Official SignUp Form
Throughout: Updated year from 2018 to 2019.
Table 4: BAS Materials Crosswalk
Old File Names
New File Name
Quick Description
BAS Annual Response Letters
BAS1L
BAS-1L
BAS2L
BAS-2L
BAS3L
BAS-3L
BAS4L
BAS-4L
BAS5L
BAS-5L
BAS Annual Response letter to BAS contacts of
governments that are not in a consolidated BAS or state
BAS agreement.
BAS Annual Response letter for tribal governments.
BAS Annual Response letter for Consolidated BAS or
State BAS Agreements governments.
BAS Annual Response letter for those not currently in
Consolidated Boundary and Annexation Survey (CBAS)
but their County is.
BAS Annual Response letter for CBAS partial. Entity in
more than one county and one or more counties
participates in CBAS.
BAS Package Cover Letter
BAS9L
BAS-9L
Cover letter for BAS Materials package.
Annual Response Emails
BAS Email 1L
BAS-E-1L
BAS Email 2L
BAS-E-2L
BAS Annual Response email to BAS contacts of
governments that are not in a consolidated BAS or state
BAS agreement.
BAS Annual Response email for American Indian
BAS Email 3L
BAS-E-3L
BAS Email 4L
BAS-E-4L
BAS Email 5L
BAS-E-5L
State Contact Emails
BAS Email State
Agreement
BAS Email State Data
Center
NRFU Emails
BAS Email
Nonresponse
BAS Email
Nonresponse Yes
Change No Return
Post Response Emails
BAS Email Yes
Change Response
Areas.
BAS Annual Response email for County and State BAS
Consolidated.
BAS Annual Response email for those not currently in
CBAS but their County is.
BAS Annual Response email for CBAS partial. Entity
in more than one county and one or more counties
participates in CBAS.
BAS-E-SA
BAS Email to State Agreement contacts.
BAS-E-SDC
BAS Email to SDCs.
BAS-E-NRFU1 BAS nonresponse follow-up email.
BAS-E-NRFU2 BAS Reported Change nonresponse follow-up email.
BAS-E-PTR
Email for those who submit online response form.
Table 5: BVP Materials Crosswalk
Old File Names
New File Name
Quick Description
BVP Forms
BVP 1
BVP 2
BVP Letters
BVP L1
BVP L1 AIA
BVP L2
BVP L3
BVP-F1-I
BVP-F2-F
Initial BVP Form to TCs and HEOs.
Final BVP Form to TCs and HEOs.
BVP-L1-I
BVP-L1-I-AIA
BVP-L2-I
BVP-L3-I
Cover letter sent to HEOs of standard governments.
Cover letter to tribal chair.
Cover letter sent to HEOs that are in CBAS agreements.
Cover letter sent to HEOs that are in state agreements.
BVP L5
BVP-L5-I
Cover letter sent to the Governor for each state.
BVP L1 PR
BVP-L5-I-PR
Cover letter sent to the Governor of Puerto Rico.
BVP L4
BVP-L1-F
Cover letter for Final BVP to HEO.
Old File Names
New File Name
Quick Description
BVP L4 AIA
BVP-L1-F-AIA
Cover letter for Final BVP to tribal chair.
N/A - New doc
added
N/A - New doc
added
BVP Emails
N/A - New doc
added
N/A - New doc
added
BVP-L2-F
Cover letter for Final BVP to HEOs in CBAS agreements.
BVP-L3-F
Cover letter for Final BVP to HEOs in state agreements.
BVP-EmailNRFU-I
BVP-EmailNRFU-F
BVP-Email-F
N/A - New doc
Notify BAS
added
Contact
BVP Other Documentation
N/A - New doc
BVP-I1-F
added
N/A - New doc
BVP-Readme
added
BVPN/A - New doc
TIGERweb
added
Quick Guide
Nonresponse follow-up email for Initial BVP.
Nonresponse follow-up email for Final BVP.
Email Notification to BAS contact of incorrect government
boundary.
Insert for Final BVP.
Readme document for BVP CD-DVDs.
Quick Guide for using TIGERweb to view boundary.
State Certification Materials
BAS State Certification Materials
Changes as part of
this NSC
Material
identification
De minimis change
BASSC-3(L)
Letter to
Governors
De minimis change
State Certifying
Official Sign-Up
Form
Description
Throughout: Updated year from 2018 to 2019.
Director’s signature changed from Dr Steven D. Dillingham
(removing Dr.) to Steven D. Dillingham per his office
comments
Throughout: Updated year from 2018 to 2019.
Boundary and Annexation Survey (BAS)
State Certifying Official Sign-Up Form
The contact information for the individual currently responding to the BAS State Certification program
in your state is provided in the space below:
Name:
ST##
2019
Title:
Department:
Address:
City:
State:
Telephone:
Email:
Zip Code:
State Certification Materials will be emailed to the individual you appoint as the State Certifying Official. You may
either confirm the current State Certifying Official above or appoint another individual to this position. Please provide
the contact information for the appointed State Certifying Official if different from above:
I confirm the contact person listed
above as the State Certifying Official
OR
I appoint the following individual as
the new State Certifying Official:
Name:
Title:
Department:
Address:
City:
State:
Telephone:
Fax:
Zip Code:
Email:
Please sign below to indicate that you approve the information provided on this form.
Governor’s Signature: __________________________________________________
Please email, fax, or mail this
completed form to the U.S.
Census Bureau:
U.S. Census Bureau
National Processing Center
ATTN: BAS Returns, BLDG 63E
1201 East 10th Street
Jeffersonville, IN 47132
Date:
__________________
Email Address: [email protected]
Fax Number: 1-800-972-5652
If you have not yet done so, please respond to [email protected] with a summary of your state laws regarding
annexations, deannexations, incorporations and disincorporations. These state law summaries will be available
on the BAS website for the 2019 State Certification Program.
A list of annexations received through the BAS program from 2000-2018 is available online at:
https://www.census.gov/geographies/reference-files/time-series/geo/bas/annex.html.
BAS Materials
Old File Names
New File Name
Quick Description
BAS Annual Response Letters
BAS1L
BAS-1L
BAS Annual Response letter to BAS contacts of governments
that are not in a consolidated BAS or state BAS agreement.
BAS2L
BAS-2L
BAS Annual Response letter for tribal governments.
BAS3L
BAS-3L
BAS Annual Response letter for Consolidated BAS or State
BAS Agreements governments.
BAS-4L
BAS Annual Response letter for those not currently in
Consolidated Boundary and Annexation Survey (CBAS) but
their County is.
BAS-5L
BAS Annual Response letter for CBAS partial. Entity in more
than one county and one or more counties participates in
CBAS.
BAS-9L
Cover letter for BAS Materials package.
BAS Email 1L
BAS-E-1L
BAS Annual Response email to BAS contacts of governments
that are not in a consolidated BAS or state BAS agreement.
BAS Email 2L
BAS-E-2L
BAS Annual Response email for American Indian Areas.
BAS Email 3L
BAS-E-3L
BAS Annual Response email for County and State BAS
Consolidated.
BAS Email 4L
BAS-E-4L
BAS Annual Response email for those not currently in CBAS
but their County is.
BAS-E-5L
BAS Annual Response email for CBAS partial. Entity in more
than one county and one or more counties participates in
CBAS.
BAS-E-SA
BAS Email to State Agreement contacts.
BAS4L
BAS5L
BAS Package Cover Letter
BAS9L
Annual Response Emails
BAS Email 5L
State Contact Emails
BAS Email State
Agreement
BAS Email State Data
Center
BAS-E-SDC
BAS Email to SDCs.
BAS Email Nonresponse
BAS-E-NRFU1
BAS nonresponse follow-up email.
BAS Email Nonresponse
Yes Change No Return
BAS-E-NRFU2
BAS Reported Change nonresponse follow-up email.
BAS-E-PTR
Email for those who submit online response form.
NRFU Emails
Post Response Emails
BAS Email Yes Change
Response
BAS-1L
OMB Control No.: 0671-0151
Expiration Date: 11-30-2021
BAS ID:
A Message from the Director, U.S. Census Bureau:
The U.S. Census Bureau is now conducting the Boundary and Annexation Survey (BAS). Do not miss your
opportunity to participate in the BAS to ensure that the Census Bureau has current and accurate
boundary, legal name, and status information for your government.
The BAS is a voluntary survey. We strongly encourage your participation in the BAS for the following
reasons:
•
Boundary updates complete the Census Bureau’s geographic framework for data collection,
tabulation, and dissemination, and are vital to the success of the 2020 Census, the American
Community Survey, Population Estimates Program, and many other censuses and surveys.
•
The federal government allocates more than $675 billion in federal funds annually for health,
welfare, infrastructure, education, and other federal programs and services.
•
Responding to the BAS ensures that your local government receives the funds for which it is
entitled and has the best data available for its decision-making processes.
Action Step:
Respond to the BAS using one of these three options:
•
Visit the “How to Get Started” page on the BAS website located at this link
to find step-bystep instructions on how to start the boundary updating process and complete the online
Annual Response Form.
•
Respond through email to . Please include the following information in
your email:
1. Are there boundary changes to report to the BAS? (Yes or No)
2. Are there updates to the Highest Elected Official (HEO) or BAS contact information? If
so, please provide the updated contact information.
3. Please include the 11-digit BAS ID number listed at the top of this letter in the subject
line of your message.
•
Complete the Annual Response and Contact Update Form (BAS-ARF) and return the form using
the postage-paid return envelope.
NOTE: Please respond to the BAS with a “No Changes” response if you have no boundary changes,
annexations, or contact updates to report for your government. If you do not respond, we will contact
your government to confirm your boundary change status.
2020 BOUNDARY VALIDATION PROGRAM (BVP)
The Census Bureau is conducting the BVP in parallel with the 2020 BAS. For the BVP, HEOs are asked to
review and confirm their government’s boundary, legal name, and status information. The HEOs are
instructed to work with their BAS contact to report any corrections through the 2020 BAS. Submit
updates to the BAS by March 1, 2020 to provide the HEOs a final opportunity to verify any boundary
updates made.
KEY DATES
January 1, 2020
Boundary updates must be legally in effect on or before this date to be reported in
the current survey year and to be used for the 2020 Census data tabulations.
Boundary updates effective after this date will be held until the following BAS cycle.
March 1, 2020
Boundary updates returned by this date will be reflected in the 2020 Census, in the
Final BVP materials, and in next year’s BAS materials.
May 31, 2020
Boundary updates returned by this date will be reflected in the 2020 Census and in
next year’s BAS materials.
CONTACT INFORMATION
Email:
Phone: 1-800-972-5651
Website:
Thank you for your participation in the BAS.
Enclosures
BAS-2L
OMB Control No.: 0671-0151
Expiration Date: 11-30-2021
BAS ID:
A Message from the Director, U.S. Census Bureau:
The U.S. Census Bureau is now conducting the Boundary and Annexation Survey (BAS). Do not miss your
opportunity to participate in the BAS to ensure that the Census Bureau has current and accurate
boundary, legal name, and status information for your government.
The BAS is a voluntary survey. We strongly encourage your participation in the BAS for the following
reasons:
•
Boundary updates complete the Census Bureau’s geographic framework for data collection,
tabulation, and dissemination, and are vital to the success of the 2020 Census, the American
Community Survey, and many other censuses and surveys.
•
The federal government allocates more than $675 billion in federal funds annually for health,
welfare, infrastructure, education, and other federal programs and services.
•
Responding to the BAS ensures that your tribal government receives the funds for which it is
entitled and has the best data available for its decision-making processes.
The National American Indian Housing Council (NAIHC) will also notify its members about the BAS.
Action Step:
Respond to the BAS using one of these three options:
•
Visit the “How to Get Started” page on the BAS website located at this link
to find step-bystep instructions on how to start the boundary updating process and complete the online
Annual Response Form.
•
Respond through email to . Please include the following information in
your email:
1. Are there boundary changes to report to the BAS? (Yes or No)
2. Are there updates to the Tribal Chair (TC) or BAS contact information? If so, please
provide the updated contact information.
3. Please include the 11-digit BAS ID number listed at the top of this letter in the subject
line of your message.
•
Complete the Annual Response and Contact Update Form (BAS-ARF) and return the form using
the postage-paid return envelope.
NOTE: Please respond to the BAS with a “No Changes” response if you have no boundary changes,
annexations, or contact updates to report for your government. If you do not respond, we will contact
your government to confirm your boundary change status.
2020 BOUNDARY VALIDATION PROGRAM (BVP)
The Census Bureau is conducting the BVP in parallel with the 2020 BAS. For the BVP, TCs are asked to
review and confirm their tribal government’s boundary, legal name, and status information. The TCs are
instructed to work with their BAS contact to report any corrections through the 2020 BAS. Submit
updates to the BAS by March 1, 2020 to provide the TCs a final opportunity to verify any boundary
updates made.
KEY DATES
January 1, 2020
Boundary updates must be legally in effect on or before this date to be reported in
the current survey year and to be used for the 2020 Census data tabulations.
Boundary updates effective after this date will be held until the following BAS cycle.
March 1, 2020
Boundary updates returned by this date will be reflected in the 2020 Census, in the
Final BVP materials, and in next year’s BAS materials.
May 31, 2020
Boundary updates returned by this date will be reflected in the 2020 Census and in
next year’s BAS materials.
CONTACT INFORMATION
Email:
Phone: 1-800-972-5651
Website:
Thank you for your participation in the BAS.
Enclosures
BAS-3L
OMB Control No.: 0671-0151
Expiration Date: 11-30-2021
BAS ID:
A Message from the Director, U.S. Census Bureau:
The U.S. Census Bureau is now conducting the Boundary and Annexation Survey (BAS). The Census
Bureau and your state or county BAS representative are collaborating to consolidate responses to the
BAS. The representative has agreed to report all boundary updates, legal name changes, and status
updates to the Census Bureau. Please confirm your government’s BAS and Highest Elected Official (HEO)
contact information is correct using the website link below, and work with your state or county BAS
contact to ensure all boundary changes for your government are reported by your representative.
The BAS is a voluntary survey. We strongly encourage your participation in the BAS for the following
reasons:
•
Boundary updates complete the Census Bureau’s geographic framework for data collection,
tabulation, and dissemination, and are vital to the success of the 2020 Census, the American
Community Survey, Population Estimates Program, and many other censuses and surveys.
•
The federal government allocates more than $675 billion in federal funds annually for health,
welfare, infrastructure, education, and other federal programs and services.
•
Responding to the BAS ensures that your local government receives the funds for which it is
entitled and has the best data available for its decision-making processes.
Action Step:
•
Visit the “Contact Update Form” page on the BAS website located at this link
to review and update HEO
and BAS contact information or respond through email to . Please
include the following information in your email:
1. Are there updates to the HEO or BAS contact information? If so, please provide the
updated contact information.
2. Please include the 11-digit BAS ID number listed at the top of this letter in the subject
line of your message.
NOTE: Because your government participates in a consolidated BAS (CBAS) agreement, the Census
Bureau will not provide you with additional BAS materials.
CONTACT INFORMATION
Questions for your CBAS representative can be directed to:
“Name:”
“Position:”
“Department:”
“Mailing Address:”
“City, State, Zip, Zip+4:” < BAS_CITY_STATE_ZIP>
“Phone:”
“Fax:”
“Email:”
General BAS questions can be directed to:
Email:
Phone: 1-800-972-5651
Website:
Thank you for your participation in the BAS.
BAS-4L
OMB Control No.: 0671-0151
Expiration Date: 11-30-2021
BAS ID:
A Message from the Director, U.S. Census Bureau:
The U.S. Census Bureau is now conducting the Boundary and Annexation Survey (BAS). Do not miss your
opportunity to participate in the BAS to ensure that the Census Bureau has current and accurate
boundary, legal name, and status information for your government.
Your county currently participates in a consolidated BAS (CBAS) agreement. If you would prefer your
county to report for your government, please send an email to to request to join
the CBAS agreement. Include your 11-digit BAS ID in the subject of the email.
The BAS is a voluntary survey. We strongly encourage your participation in the BAS for the following
reasons:
•
Boundary updates complete the Census Bureau’s geographic framework for data collection,
tabulation, and dissemination, and are vital to the success of the 2020 Census, the American
Community Survey, Population Estimates Program, and many other censuses and surveys.
•
The federal government allocates more than $675 billion in federal funds annually for health,
welfare, infrastructure, education, and other federal programs and services.
•
Responding to the BAS ensures that your local government receives the funds for which it is
entitled and has the best data available for its decision-making processes.
Action Step:
Respond to the BAS using one of these three options:
•
Visit the “How to Get Started” page on the BAS website located at this link
to find step-bystep instructions on how to start the boundary updating process and complete the online
Annual Response Form.
•
Respond through email to . Please include the following information in
your email:
1. Are there boundary changes to report to the BAS? (Yes or No)
2. Are there updates to the Highest Elected Official (HEO) or BAS contact information? If
so, please provide the updated contact information.
3. Please include the 11-digit BAS ID number listed at the top of this letter in the subject
line of your message.
•
Complete the Annual Response and Contact Update Form (BAS-ARF) and return the form using
the postage-paid return envelope.
NOTE: Please respond to the BAS with a “No Changes” response if you have no boundary changes,
annexations, or contact updates to report for your government. If you do not respond, we will contact
your government to confirm your boundary change status.
2020 BOUNDARY VALIDATION PROGRAM (BVP)
The Census Bureau is conducting the BVP in parallel with the 2020 BAS. For the BVP, HEOs are asked to
review and confirm their government’s boundary, legal name, and status information. The HEOs are
instructed to work with their BAS contact to report any corrections through the 2020 BAS. Submit
updates to the BAS by March 1, 2020 to provide the HEOs a final opportunity to verify any boundary
updates made.
KEY DATES
January 1, 2020
Boundary updates must be legally in effect on or before this date to be reported in
the current survey year and to be used for the 2020 Census data tabulations.
Boundary updates effective after this date will be held until the following BAS cycle.
March 1, 2020
Boundary updates returned by this date will be reflected in the 2020 Census, in the
Final BVP materials, and in next year’s BAS materials.
May 31, 2020
Boundary updates returned by this date will be reflected in the 2020 Census and in
next year’s BAS materials.
CONTACT INFORMATION
Email:
Phone: 1-800-972-5651
Website:
Thank you for your participation in the BAS.
Enclosures
BAS-5L
OMB Control No.: 0671-0151
Expiration Date: 11-30-2021
BAS ID:
A Message from the Director, U.S. Census Bureau:
The U.S. Census Bureau is now conducting the Boundary and Annexation Survey (BAS). Do not miss your
opportunity to participate in the BAS to ensure that the Census Bureau has current and accurate
boundary, legal name, and status information for your government.
Your government is in more than one county, and at least one of these counties is responding to the BAS
on behalf of a portion of your government. Please respond to the BAS for the portion of your
government not included in the consolidated BAS (CBAS) agreement. Use the website link below to view
the list of counties with CBAS agreements to determine which portion of your government is not
included in an agreement and requires your response. If you are interested in joining a CBAS agreement
that your government is not included in, please email for more information.
The BAS is a voluntary survey. We strongly encourage your participation in the BAS for the following
reasons:
•
Boundary updates complete the Census Bureau’s geographic framework for data collection,
tabulation, and dissemination, and are vital to the success of the 2020 Census, the American
Community Survey, Population Estimates Program, and many other censuses and surveys.
•
The federal government allocates more than $675 billion in federal funds annually for health,
welfare, infrastructure, education, and other federal programs and services.
•
Responding to the BAS ensures that your local government receives the funds for which it is
entitled and has the best data available for its decision-making processes.
Action Step:
Respond to the BAS using one of these three options:
•
Visit the “How to Get Started” page on the BAS website located at this link
to find step-bystep instructions on how to start the boundary updating process and complete the online
Annual Response Form.
•
Respond through email to . Please include the following information in
your email:
1. Are there boundary changes to report to the BAS? (Yes or No)
2. Are there updates to the Highest Elected Official (HEO) or BAS contact information? If
so, please provide the updated contact information.
3. Please include the 11-digit BAS ID number listed at the top of this letter in the subject
line of your message.
•
Complete the Annual Response and Contact Update Form (BAS-ARF) and return the form using
the postage-paid return envelope.
NOTE: Please respond to the BAS with a “No Changes” response if you have no boundary changes,
annexations, or contact updates to report for your government. If you do not respond, we will contact
your government to confirm your boundary change status.
2020 BOUNDARY VALIDATION PROGRAM (BVP)
The Census Bureau is conducting the BVP in parallel with the 2020 BAS. For the BVP, HEOs are asked to
review and confirm their government’s boundary, legal name, and status information. The HEOs are
instructed to work with their BAS contact to report any corrections through the 2020 BAS. Submit
updates to the BAS by March 1, 2020 to provide the HEOs a final opportunity to verify any boundary
updates made.
KEY DATES
January 1, 2020
Boundary updates must be legally in effect on or before this date to be reported in
the current survey year and to be used for the 2020 Census data tabulations.
Boundary updates effective after this date will be held until the following BAS cycle.
March 1, 2020
Boundary updates returned by this date will be reflected in the 2020 Census, in the
Final BVP materials, and in next year’s BAS materials.
May 31, 2020
Boundary updates returned by this date will be reflected in the 2020 Census and in
next year’s BAS materials.
CONTACT INFORMATION
Email:
Phone: 1-800-972-5651
Website:
Thank you for your participation in the BAS.
Enclosures
BAS-9L
OMB Control No.: 0671-0151
Expiration Date: 11-30-2021
BAS ID:
A Message from the Director, U.S. Census Bureau:
The U.S. Census Bureau is now conducting the Boundary and Annexation Survey (BAS). Do not miss your
opportunity to participate in the BAS to ensure that the Census Bureau has current and accurate
boundary, legal name, and status information for your government.
The BAS is a voluntary survey. We strongly encourage your participation in the BAS for the following
reasons:
•
Boundary updates complete the Census Bureau’s geographic framework for data collection,
tabulation, and dissemination, and are vital to the success of the 2020 Census, the American
Community Survey, Population Estimates Program, and many other censuses and surveys.
•
The federal government allocates more than $675 billion in federal funds annually for health,
welfare, infrastructure, education, and other federal programs and services.
•
Responding to the BAS ensures that your local government receives the funds for which it is
entitled and has the best data available for its decision-making processes.
Enclosed are materials you requested to report boundary changes.
2020 BOUNDARY VALIDATION PROGRAM (BVP)
The Census Bureau is conducting the BVP in parallel with the 2020 BAS. For the BVP, HEOs are asked to
review and confirm their government’s boundary, legal name, and status information. The HEOs are
instructed to work with their BAS contact to report any corrections through the 2020 BAS. Submit
updates to the BAS by March 1, 2020 to provide the HEOs a final opportunity to verify any boundary
updates made.
KEY DATES
January 1, 2020
Boundary updates must be legally in effect on or before this date to be reported in
the current survey year and to be used for the 2020 Census data tabulations.
Boundary updates effective after this date will be held until the following BAS cycle.
March 1, 2020
Boundary updates returned by this date will be reflected in the 2020 Census, in the
Final BVP materials, and in next year’s BAS materials.
May 31, 2020
Boundary updates returned by this date will be reflected in the 2020 Census and in
next year’s BAS materials.
CONTACT INFORMATION
Email:
Phone: 1-800-972-5651
Website:
Thank you for your participation in the BAS.
Enclosures
E-mail: BAS-E-1L and Text
Subject: YYYY Boundary and Annexation Survey (BAS) - BAS ID:
“BAS ID:” ,
The U.S. Census Bureau is now conducting the Boundary and Annexation Survey (BAS). Do not miss your
opportunity to participate in the BAS to ensure that the Census Bureau has current and accurate
boundary, legal name, and status information for your government.
The BAS is a voluntary survey. We strongly encourage your participation in the BAS for the following
reasons:
•
Boundary updates complete the Census Bureau’s geographic framework for data collection,
tabulation, and dissemination, and are vital to the success of the 2020 Census, the American
Community Survey, Population Estimates Program, and many other censuses and surveys.
•
The federal government allocates more than $675 billion in federal funds annually for health,
welfare, infrastructure, education, and other federal programs and services.
•
Responding to the BAS ensures that your local government receives the funds for which it is
entitled and has the best data available for its decision-making processes.
Action Step:
•
Respond to the BAS – On the BAS website, you will find step-by-step instructions on how to start
the boundary updating process and respond to the BAS.
Click here to go to the BAS website
NOTE: Please respond to the BAS with a “No Changes” response if you have no boundary changes,
annexations, or contact updates to report for your government. If you do not respond, we will contact
your government to confirm your boundary change status.
2020 BOUNDARY VALIDATION PROGRAM (BVP)
The Census Bureau is conducting the BVP in parallel with the 2020 BAS. For the BVP, Highest Elected
Officials (HEOs) are asked to review and confirm their government’s boundary, legal name, and status
information. The HEOs are instructed to work with their BAS contact to report any corrections through
the 2020 BAS. Submit updates to the BAS by March 1, 2020 to provide the HEOs a final opportunity to
verify any boundary updates made.
KEY DATES
January 1, 2020
Boundary updates must be legally in effect on or before this date to be reported in
the current survey year and to be used for the 2020 Census data tabulations.
Boundary updates effective after this date will be held until the following BAS cycle.
March 1, 2020
Boundary updates returned by this date will be reflected in the 2020 Census, in the
Final BVP materials, and in next year’s BAS materials.
May 31, 2020
Boundary updates returned by this date will be reflected in the 2020 Census and in
next year’s BAS materials.
CONTACT INFORMATION
Email:
Phone: 1-800-972-5651
Website:
Thank you for your participation in the BAS.
E-mail- BAS-E-2L - American Indian Areas and Text
Subject: YYYY Tribal Boundary and Annexation Survey (BAS) – BAS ID:
“BAS ID:” ,
The U.S. Census Bureau is now conducting the Boundary and Annexation Survey (BAS). Do not miss your
opportunity to participate in the BAS to ensure that the Census Bureau has current and accurate
boundary, legal name, and status information for your government.
The BAS is a voluntary survey. We strongly encourage your participation in the BAS for the following
reasons:
•
Boundary updates complete the Census Bureau’s geographic framework for data collection,
tabulation, and dissemination, and are vital to the success of the 2020 Census, the American
Community Survey, and many other censuses and surveys.
•
The federal government allocates more than $675 billion in federal funds annually for health,
welfare, infrastructure, education, and other federal programs and services.
•
Responding to the BAS ensures that your tribal government receives the funds for which it is
entitled and has the best data available for its decision-making processes.
The National American Indian Housing Council (NAIHC) will also notify its members about the BAS.
Action Step:
•
Respond to the BAS – On the BAS website, you will find step-by-step instructions on how to start
the boundary updating process and respond to the BAS.
Click here to go to the BAS website
NOTE: Please respond to the BAS with a “No Changes” response if you have no boundary changes,
annexations, or contact updates to report for your tribal government. If you do not respond, we will
contact your tribal government to confirm your boundary change status.
2020 BOUNDARY VALIDATION PROGRAM (BVP)
The Census Bureau is conducting the BVP in parallel with the 2020 BAS. For the BVP, Tribal Chairs (TC)
are asked to review and confirm their tribal government’s boundary, legal name, and status information.
The TCs are instructed to work with their BAS contact to report any corrections through the 2020 BAS.
Submit updates to the BAS by March 1, 2020 to provide the TCs a final opportunity to verify any
boundary updates made.
KEY DATES
January 1, 2020
Boundary updates must be legally in effect on or before this date to be reported in
the current survey year and to be used for the 2020 Census data tabulations.
Boundary updates effective after this date will be held until the following BAS cycle.
March 1, 2020
Boundary updates returned by this date will be reflected in the 2020 Census, in the
Final BVP materials, and in next year’s BAS materials.
May 31, 2020
Boundary updates returned by this date will be reflected in the 2020 Census and in
next year’s BAS materials.
CONTACT INFORMATION
Email: [email protected]
Phone: 1-800-972-5651
Website:
Thank you for your participation in the BAS.
Email: BAS-E-3L and Text– County and State Consolidations
Subject: YYYY Boundary and Annexation Survey – CBAS- BAS ID:
“BAS ID:” ,
The U.S. Census Bureau is now conducting the Boundary and Annexation Survey (BAS). The Census
Bureau and your state or county BAS representative are collaborating to consolidate responses to the
BAS. The representative has agreed to report all boundary updates, legal name changes, and status
updates to the Census Bureau. Please confirm your government’s BAS and Highest Elected Official (HEO)
contact information is correct using the website link below, and work with your state or county BAS
contact to ensure all boundary changes for your government are reported by your representative.
The BAS is a voluntary survey. We strongly encourage your participation in the BAS for the
following reasons:
•
Boundary updates complete the Census Bureau’s geographic framework for data collection,
tabulation, and dissemination, and are vital to the success of the 2020 Census, the American
Community Survey, Population Estimates Program, and many other censuses and surveys.
•
The federal government allocates more than $675 billion in federal funds annually for health,
welfare, infrastructure, education, and other federal programs and services.
•
Responding to the BAS ensures that your local government receives the funds for which it is
entitled and has the best data available for its decision-making processes.
Action Step:
•
Use the website link below to confirm and update your contact information and the contact
information for your government’s HEO by filling out the contact update form online or through
email.
Click here to go to the Contact Update Form
NOTE: Because your government participates in a consolidated BAS (CBAS) agreement, the Census
Bureau will not provide you with additional BAS materials.
CONTACT INFORMATION
Questions for your CBAS representative can be directed to:
“Name:”
“Position:”
“Department:”
“Mailing Address:”
“City, State, Zip, Zip+4:” < BAS_CITY_STATE_ZIP>
“Phone:”
“Fax:”
“Email:”
General BAS questions can be directed to:
Email:
Phone: 1-800-972-5651
Website:
Thank you for your participation in the BAS.
Email: BAS-E-4L and text-not currently CBAS but their County is
Subject: YYYY Boundary and Annexation Survey (BAS) – Not included in County’s CBAS- BAS ID:
“BAS ID:” ,
The U.S. Census Bureau is now conducting the Boundary and Annexation Survey (BAS). Do not miss your
opportunity to participate in the BAS to ensure that the Census Bureau has current and accurate
boundary, legal name, and status information for your government.
Your county currently participates in a consolidated BAS (CBAS) agreement. If you would prefer your
county to report for your government, please send an email to to request to join
the CBAS agreement. Include your 11-digit BAS ID in the subject of the email.
The BAS is a voluntary survey. We strongly encourage your participation in the BAS for the following
reasons:
•
Boundary updates complete the Census Bureau’s geographic framework for data collection,
tabulation, and dissemination, and are vital to the success of the 2020 Census, the American
Community Survey, Population Estimates Program, and many other censuses and surveys.
•
The federal government allocates more than $675 billion in federal funds annually for health,
welfare, infrastructure, education, and other federal programs and services.
•
Responding to the BAS ensures that your local government receives the funds for which it is
entitled and has the best data available for its decision-making processes.
Action Step:
•
Respond to the BAS – On the BAS website, you will find step-by-step instructions on how to start
the boundary updating process and respond to the BAS.
Click here to go to the BAS website
NOTE: Please respond to the BAS with a “No Changes” response if you have no boundary changes,
annexations, or contact updates to report for your government. If you do not respond, we will contact
your government to confirm your boundary change status.
2020 BOUNDARY VALIDATION PROGRAM (BVP)
The Census Bureau is conducting the BVP in parallel with the 2020 BAS. For the BVP, Highest Elected
Officials (HEOs) are asked to review and confirm their government’s boundary, legal name, and status
information. The HEOs are instructed to work with their BAS contact to report any corrections through
the 2020 BAS. Submit updates to the BAS by March 1, 2020 to provide the HEOs a final opportunity to
verify any boundary updates made.
KEY DATES
January 1, 2020
Boundary updates must be legally in effect on or before this date to be reported in
the current survey year and to be used for the 2020 Census data tabulations.
Boundary updates effective after this date will be held until the following BAS cycle.
March 1, 2020
Boundary updates returned by this date will be reflected in the 2020 Census, in the
Final BVP materials, and in next year’s BAS materials.
May 31, 2020
Boundary updates returned by this date will be reflected in the 2020 Census and in
next year’s BAS materials.
CONTACT INFORMATION
Email:
Phone: 1-800-972-5651
Website:
Thank you for your participation in the BAS.
Email: BAS-E-5L and text- CBAS Partial -Entity in more than one county
Subject: YYYY Boundary and Annexation Survey – Partial CBAS – BAS ID:
“BAS ID:” ,
The U.S. Census Bureau is now conducting the Boundary and Annexation Survey (BAS). Do not miss your
opportunity to participate in the BAS to ensure that the Census Bureau has current and accurate
boundary, legal name, and status information for your government.
Your government is in more than one county, and at least one of these counties is responding to the BAS
on behalf of a portion of your government. Please respond to the BAS for the portion of your
government not included in the consolidated BAS (CBAS) agreement. Click on the website link below to
view the list of counties with CBAS agreements to determine which portion of your government is not
included in an agreement and requires your response. If you are interested in joining a CBAS agreement
that your government is not included in, please email for more information.
The BAS is a voluntary survey. We strongly encourage your participation in the BAS for the following
reasons:
•
Boundary updates complete the Census Bureau’s geographic framework for data collection,
tabulation, and dissemination, and are vital to the success of the 2020 Census, the American
Community Survey, Population Estimates Program, and many other censuses and surveys.
•
The federal government allocates more than $675 billion in federal funds annually for health,
welfare, infrastructure, education, and other federal programs and services.
•
Responding to the BAS ensures that your local government receives the funds for which it is
entitled and has the best data available for its decision-making processes.
Action Step:
•
Respond to the BAS – On the BAS website, you will find step-by-step instructions on how to start
the boundary updating process and respond to the BAS.
Click here to go to the BAS website
NOTE: Please respond to the BAS with a “No Changes” response if you have no boundary changes,
annexations, or contact updates to report for your government. If you do not respond, we will contact
your government to confirm your boundary change status.
2020 BOUNDARY VALIDATION PROGRAM (BVP)
The Census Bureau is conducting the BVP in parallel with the 2020 BAS. For the BVP, Highest Elected
Officials (HEOs) are asked to review and confirm their government’s boundary, legal name, and status
information. The HEOs are instructed to work with their BAS contact to report any corrections through
the 2020 BAS. Submit updates to the BAS by March 1, 2020 to provide the HEOs a final opportunity to
verify any boundary updates made.
KEY DATES
January 1, 2020
Boundary updates must be legally in effect on or before this date to be reported in
the current survey year and to be used for the 2020 Census data tabulations.
Boundary updates effective after this date will be held until the following BAS cycle.
March 1, 2020
Boundary updates returned by this date will be reflected in the 2020 Census, in the
Final BVP materials, and in next year’s BAS materials.
May 31, 2020
Boundary updates returned by this date will be reflected in the 2020 Census and in
next year’s BAS materials.
CONTACT INFORMATION
Email:
Phone: 1-800-972-5651
Website:
Thank you for your participation in the BAS.
BAS-E-SA
Subject: YYYY Boundary and Annexation Survey (BAS)
The U.S. Census Bureau is now conducting the Boundary and Annexation Survey (BAS). Do not miss your
opportunity to participate in the BAS to ensure that the Census Bureau has current and accurate
boundary, legal name, and status information for counties and local governments in your state.
As a BAS state agreement contact, we strongly encourage your participation in the BAS for the following
reasons:
•
Boundary updates complete the Census Bureau’s geographic framework for data collection,
tabulation, and dissemination, and are vital to the success of the 2020 Census, the American
Community Survey, Population Estimates Program, and many other censuses and surveys.
•
The federal government allocates more than $675 billion in federal funds annually for health,
welfare, infrastructure, education, and other federal programs and services.
•
Responding to the BAS ensures that local governments in your state receive the funds for which
they are entitled and have the best data available for their decision-making processes.
If you have no boundary changes to report or need a SWIM token to submit your response, please email
us at .
2020 BOUNDARY VALIDATION PROGRAM (BVP)
The Census Bureau is conducting the BVP in parallel with the 2020 BAS. For the BVP, Highest Elected
Officials (HEOs) are asked to review and confirm their government’s boundary, legal name, and status
information. The HEOs are instructed to work with their BAS contact to report any corrections through
the 2020 BAS. Submit updates to the BAS by March 1, 2020 to provide HEOs an opportunity to verify any
boundary updates made.
KEY DATES
January 1, 2020
Boundary updates must be legally in effect on or before this date to be reported in
the current survey year and to be used for the 2020 Census data tabulations.
Boundary updates effective after this date will be held until the following BAS cycle.
March 1, 2020
Boundary updates returned by this date will be reflected in the 2020 Census, in the
Final BVP materials, and in next year’s BAS materials.
May 31, 2020
Boundary updates returned by this date will be reflected in the 2020 Census and in
next year’s BAS materials.
CONTACT INFORMATION
Email:
Phone: 1-301-763-1099
Website:
Thank you for your participation in the BAS.
BAS-E-SDC
Subject: YYYY Boundary and Annexation Survey (BAS)
The U.S. Census Bureau is now conducting the Boundary and Annexation Survey (BAS). Throughout your
state, governments are asked to participate in the BAS to ensure that the Census Bureau has current and
accurate boundary, legal name, and status information.
As a State Data Center contact, we strongly encourage your support in the BAS for the following
reasons:
•
Boundary updates complete the Census Bureau’s geographic framework for data collection,
tabulation, and dissemination, and are vital to the success of the 2020 Census, the American
Community Survey, Population Estimates Program, and many other censuses and surveys.
•
The federal government allocates more than $675 billion in federal funds annually for health,
welfare, infrastructure, education, and other federal programs and services.
•
Responding to the BAS ensures that local governments in your state receive the funds for which
they are entitled and have the best data available for their decision-making processes.
Please follow the action steps below:
•
Encourage governments throughout your state to critically review their boundaries and
participate in the BAS.
•
Inform the Census Bureau if you are able to assist with non-response follow up during the BAS
cycle.
2020 BOUNDARY VALIDATION PROGRAM (BVP)
The Census Bureau is conducting the BVP in parallel with the 2020 BAS. For the BVP, Highest Elected
Officials (HEOs) are asked to review and confirm their government’s boundary, legal name, and status
information. The HEOs are instructed to work with their BAS contact to report any corrections through
the 2020 BAS. Updates submitted to the BAS by March 1, 2020 provide the HEOs an opportunity to
verify any boundary updates made.
KEY DATES
January 1, 2020
Boundary updates must be legally in effect on or before this date to be reported in
the current survey year and to be used for the 2020 Census data tabulations.
Boundary updates effective after this date will be held until the following BAS cycle.
March 1, 2020
Boundary updates returned by this date will be reflected in the 2020 Census, in the
Final BVP materials, and in next year’s BAS materials.
May 31, 2020
Boundary updates returned by this date will be reflected in the 2020 Census and in
next year’s BAS materials.
CONTACT INFORMATION
Email:
Phone: 1-301-763-1099
Website:
Thank you for your participation in the BAS.
BAS-E-NRFU1
Subject: YYYY Boundary and Annexation Survey (BAS)-March 1, YYYY Deadline – BAS ID:
The U.S. Census Bureau is sending this email to alert you that your government has not yet responded to
the Boundary and Annexation Survey (BAS). You should have received an email and letter requesting
your government’s participation. You still have time to participate in the survey.
Action Step:
•
Respond to the BAS – On the BAS website, you will find step-by-step instructions on how to
respond to the BAS.
Click here to go to the BAS website
NOTE: Please respond to the BAS with a “No Changes” response if you have no boundary changes,
annexations, or contact updates to report for your government. If you do not respond, we will contact
your government to confirm your boundary change status.
TRAINING OPPORTUNITIES
The Census Bureau is offering training workshops and webinars for BAS. Please check out the Events
page on the BAS website for further information and email to register.
KEY DATES
January 1, 2020
Boundary updates must be legally in effect on or before this date to be reported in
the current survey year and to be used for the 2020 Census data tabulations.
Boundary updates effective after this date will be held until the following BAS cycle.
March 1, 2020
Boundary updates returned by this date will be reflected in the 2020 Census, in the
Final BVP materials, and in next year’s BAS materials.
May 31, 2020
Boundary updates returned by this date will be reflected in the 2020 Census and in
next year’s BAS materials.
CONTACT INFORMATION
Email:
Phone: 1-800-972-5651
Website:
Thank you for your participation in the BAS.
BAS-E-NRFU2
Subject: YYYY Boundary and Annexation Survey (BAS)-March 1, YYYY Deadline- BAS ID:
The U.S. Census Bureau is sending you this email to acknowledge and thank you for your recent
response to the Boundary and Annexation Survey (BAS). Your government has indicated that there are
boundary changes to report, however we have not yet received these changes.
Action Steps:
•
Report boundary changes to the Census Bureau - On the BAS website, you will find detailed
information on how to respond to the BAS digitally or using paper maps. There you will find
respondent guidelines, the Geographic Update Partnership Software (GUPS), the BAS
partnership tools, partnership shapefiles, paper maps, previous annexation data, and other
important documentation.
Click here to go to the BAS website
Note: Please respond to the BAS with a “No Changes” response if, after reviewing your government’s
boundaries, you determine that there are no boundary changes to report. If you do not respond with
boundary changes or a “No Changes” response, we will contact your government to confirm your
boundary change status.
TRAINING OPPORTUNITIES
The Census Bureau is offering training workshops and webinars for BAS. Please check out the Events
page on the BAS website for further information and email to register.
KEY DATES
January 1, 2020
Boundary updates must be legally in effect on or before this date to be reported in
the current survey year and to be used for the 2020 Census data tabulations.
Boundary updates effective after this date will be held until the following BAS cycle.
March 1, 2020
Boundary updates returned by this date will be reflected in the 2020 Census, in the
Final BVP materials, and in next year’s BAS materials.
May 31, 2020
Boundary updates returned by this date will be reflected in the 2020 Census and in
next year’s BAS materials.
CONTACT INFORMATION
Email:
Phone: 1-800-972-5651
Website:
Thank you for your participation in the BAS.
BAS-E-PTR
Subject: YYYY BAS Digital Submission Information – BAS ID:
BAS ID: ,
The U.S. Census Bureau received your response to the Boundary and Annexation Survey (BAS) indicating
that your government has boundary changes to report.
Action Steps
•
Report boundary changes to the Census Bureau - On the BAS website you will find detailed
information on how to respond to the BAS digitally or using paper maps. There you will find
respondent guidelines, the Geographic Update Partnership Software (GUPS), the BAS
partnership tools, partnership shapefiles, paper maps, previous annexation data, and other
important documentation.
•
Obtain a Secure Web Incoming Module (SWIM) registration token - All governments responding
digitally must use SWIM. This token will be provided in a separate email. Paper participants or
those with an existing SWIM account will not receive a registration token.
Click here to go to the BAS website
Note: Please respond to the BAS with a “No Changes” response if, after reviewing your government’s
boundaries, you determine that there are no boundary changes to report. If you do not respond with
boundary changes or a “No Changes” response, we will contact your government to confirm your
boundary change status.
KEY DATES
January 1, 2020
Boundary updates must be legally in effect on or before this date to be reported in
the current survey year and to be used for the 2020 Census data tabulations.
Boundary updates effective after this date will be held until the following BAS cycle.
March 1, 2020
Boundary updates returned by this date will be reflected in the 2020 Census, in the
Final BVP materials, and in next year’s BAS materials.
May 31, 2020
Boundary updates returned by this date will be reflected in the 2020 Census and in
next year’s BAS materials.
CONTACT INFORMATION
Email:
Phone: 1-800-972-5651
Website:
Thank you for your participation in the BAS.
BVP Materials
Old File Names
New File Name
Quick Description
BVP 1
BVP-F1-I
Initial BVP Form to TCs and HEOs.
BVP 2
BVP-F2-F
Final BVP Form to TCs and HEOs.
BVP L1
BVP-L1-I
Cover letter sent to HEOs of standard governments.
BVP L1 AIA
BVP-L1-I-AIA
Cover letter to tribal chair.
BVP L2
BVP-L2-I
Cover letter sent to HEOs that are in CBAS agreements.
BVP L3
BVP-L3-I
Cover letter sent to HEOs that are in state agreements.
BVP L5
BVP-L5-I
Cover letter sent to the Governor for each state.
BVP L1 PR
BVP-L5-I-PR
Cover letter sent to the Governor of Puerto Rico.
BVP L4
BVP-L1-F
Cover letter for Final BVP to HEO.
BVP L4 AIA
BVP-L1-F-AIA
Cover letter for Final BVP to tribal chair.
N/A - New doc
added
BVP-L2-F
Cover letter for Final BVP to HEOs in CBAS agreements.
BVP-L3-F
Cover letter for Final BVP to HEOs in state agreements.
N/A - New doc
added
BVP-Email-NRFU-I
Nonresponse follow-up email for Initial BVP.
N/A - New doc
added
BVP-Email-NRFUF
Nonresponse follow-up email for Final BVP.
N/A - New doc
added
BVP-Email-F
Notify BAS
Contact
Email Notification to BAS contact of incorrect government
boundary.
BVP Forms
BVP Letters
N/A - New doc
added
BVP Emails
BVP Other Documentation
Old File Names
New File Name
Quick Description
N/A - New doc
added
BVP-I1-F
Insert for Final BVP.
N/A - New doc
added
BVP-Readme
Readme document for BVP CD-DVDs.
N/A - New doc
added
BVP-TIGERweb
Quick Guide
Quick Guide for using TIGERweb to view boundary.
FORM BVP-F1-I
(9-5-2019)
OMB Control No.: 0607-0151
Expiration Date: 11-30-2021
DC
UNITED STATES DEPARTMENT OF COMMERCE
U.S. Census Bureau
Washington, DC 20233-0001
2020 Initial Boundary Validation Program (BVP)
The U.S. Census Bureau is now conducting the Initial BVP. The Initial BVP is your opportunity, as the Tribal
Chair (TC)/Highest Elected Official (HEO), to review and ensure the Census Bureau’s boundary data for your
government is accurate. The enclosed paper maps or maps on the CD/DVD should reflect the legal boundary
for your government effective on January 1, 2020.
Please review the maps for accuracy, then complete and return this form to the Census
Bureau by March 1, 2020. (Please check a box. Sign below if the boundary is correct.)
The legal boundary for our government is correct. (Please sign below.)
The legal boundary for our government is NOT correct.
I, as the Tribal Chair/Highest Elected Official, verify that the boundary for our governmental unit is
correct.
Signature:
Print Name:
Date
Date:
Tribal Reservation/Government Name:
State:
If the Census Bureau’s boundary is incorrect, please work with your Boundary and Annexation Survey (BAS)
contact to submit corrections through the BAS program. Information for your BAS contact is found on the cover
letter in this package.
Please review and correct the contact information printed below. Our records indicate the TC/HEO contact is:
Form return options:
Email:
Scan and email the completed
form to
.
Fax:
Fax the completed form to
1-800-972-5652
Mail:
Use the provided postage-paid
envelope to mail the completed
form to
U.S. Census Bureau
National Processing Center
Attn: BVP Returns, Bldg. 63E
1201 East 10th Street
Jeffersonville, IN 47132
census.gov
We estimate that completing this program will take a total of 2 hours on average. Send comments regarding this burden
estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to
. This collection has been approved by the Office of Management and Budget (OMB). The eight
digit OMB approval number that appears at the upper left of the letter confirms this approval. If this number were not
displayed, we could not conduct this survey. The Census Bureau conducts this program under the legal authority of the
Title 13 U.S. Code, Section 6.
BVP-F1-I (9-5-2019)
FORM BVP-F2-F
(9-5-2019)
OMB Control No. 0607-0151
Expiration Date: 11-30-2021
DC
UNITED STATES DEPARTMENT OF COMMERCE
U.S. Census Bureau
Washington, DC 20233-0001
2020 Final Boundary Validation Program (BVP)
The U.S. Census Bureau is now conducting the Final BVP. The Final BVP is your opportunity, as the Tribal
Chair (TC)/Highest Elected Official (HEO), to review recent updates made to the Census Bureau’s boundary
data for your government. The maps provided by the Census Bureau should reflect the legal boundary for your
government effective on January 1, 2020 and include changes submitted to the 2020 Boundary and Annexation
Survey (BAS) by March 1, 2020.
Please review the maps for accuracy, then complete and return this form to the Census
Bureau within five days of receipt. (Please check a box. Sign below if the boundary is correct.)
The legal boundary for our government is correct. (Please sign below.)
The legal boundary for our government is NOT correct.
I, as the Tribal Chair/Highest Elected Official, verify that the boundary for our governmental unit is
correct.
Signature:
Print Name:
Date
Date:
Tribal Reservation/Government Name:
State:
If the Census Bureau’s boundary is incorrect, please work with your BAS contact to submit corrections through
the BAS program. Information for your BAS contact is found on the cover letter in this package.
Please review and correct the contact information printed below. Our records indicate the TC/HEO contact is:
Form return options:
Email:
Scan and email the completed
form to
.
Fax:
Fax the completed form to
1-800-972-5652
Mail:
Use the provided postage-paid
envelope to mail the completed
form to:
U.S. Census Bureau
National Processing Center
Attn: BVP Returns, Bldg. 63E
1201 East 10th Street
Jeffersonville, IN 47132
census.gov
We estimate that completing this program will take a total of 2 hours on average. Send comments regarding this burden
estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to
. This collection has been approved by the Office of Management and Budget (OMB). The eight
digit OMB approval number that appears at the upper left of the letter confirms this approval. If this number were not
displayed, we could not conduct this survey. The Census Bureau conducts this program under the legal authority of the
Title 13 U.S. Code, Section 6.
BVP-F2-F (9-5-2019)
BVP-L1-I
(9-2019)
OMB Control No.: 0607-0151
Expiration Date: 11-30-2021
DC
UNITED STATES DEPARTMENT OF COMMERCE
U.S. Census Bureau
Washington, DC 20233-0001
OFFICE OF THE DIRECTOR
A Message from the Director, U.S. Census Bureau:
The U.S. Census Bureau is now conducting the Initial Boundary Validation Program (BVP). The
Initial BVP is your opportunity, as the Highest Elected Official, to review the Census Bureau’s
boundary data to ensure the Census Bureau has the correct legal boundary, name, and status
for your government. The Census Bureau uses this boundary information to tabulate data for
the 2020 Census.
The Initial BVP package includes an Initial BVP form and paper maps, or a CD/DVD containing
maps, for your government. The maps should reflect the legal boundary for your government
effective on January 1, 2020. Please review our depiction of your legal boundary for
accuracy and return the completed Initial BVP form by March 1, 2020. Return the
completed Initial BVP form by email at , by fax (1–800–972–5652), or
using the enclosed postage-paid envelope.
The Initial BVP is conducted in parallel with the 2020 Boundary and Annexation Survey (BAS).
If any information is incorrect, please work with your BAS contact to submit corrections.
Information for your BAS contact is printed below. If boundary updates are submitted to the BAS
by March 1, 2020, you will have an additional opportunity to verify your government’s boundaries
prior to the final data tabulation for the 2020 Census. Changes received after March 1, 2020 will
be used to correct the boundary, but we will not have sufficient time to send you an updated
map before final data tabulations.
BAS Contact Information
Our records indicate your BAS contact is:
Please contact the Census Bureau with questions about the BVP or BAS through email at
, by phone at 1–800–972–5651, or visit our website at
. Thank you for your
participation in the Initial BVP.
Enclosures
census.gov
BVP-L1-I-AIA
(9-2019)
OMB Control No.: 0607-0151
Expiration Date: 11-30-2021
DC
UNITED STATES DEPARTMENT OF COMMERCE
U.S. Census Bureau
Washington, DC 20233-0001
OFFICE OF THE DIRECTOR
A Message from the Director, U.S. Census Bureau:
The U.S. Census Bureau is now conducting the Initial Boundary Validation Program (BVP).
The Initial BVP is your opportunity, as the Tribal Chair, to review the Census Bureau’s boundary
data to ensure the Census Bureau has the correct legal boundary, name, and status for your
tribal government. The Census Bureau uses this boundary information to tabulate data for the
2020 Census.
The Initial BVP package includes an Initial BVP form and paper maps, or a CD/DVD containing
maps, for your reservation and off-reservation trust land. The maps should reflect the legal
boundary for your tribal government effective on January 1, 2020. Please review our
depiction of your legal boundary for accuracy and return the completed Initial
BVP form by March 1, 2020. Return the completed Initial BVP form by email at
, by fax (1–800–972–5652), or using the enclosed postage-paid envelope.
The Initial BVP is conducted in parallel with the 2020 Boundary and Annexation Survey (BAS). If
any information is incorrect, please work with your BAS contact to submit corrections. Information
for your BAS contact is printed below. If boundary updates are submitted by March 1, 2020, you
will have an additional opportunity to verify your tribal government’s boundary prior to the final
data tabulation for the 2020 Census. Changes received after March 1, 2020 will be used to
correct the boundary, but we will not have sufficient time to send you an updated map before
final data tabulations.
BAS Contact Information
Our records indicate your BAS contact is:
Please contact the Census Bureau with questions about the BVP or BAS through email at
, by phone at 1–800–972–5651, or visit our website at
. Thank you for your
participation in the Initial BVP.
Enclosures
census.gov
BVP-L2-I
(9-2019)
OMB Control No.: 0607-0151
Expiration Date: 11-30-2021
DC
UNITED STATES DEPARTMENT OF COMMERCE
U.S. Census Bureau
Washington, DC 20233-0001
OFFICE OF THE DIRECTOR
A Message from the Director, U.S. Census Bureau:
The U.S. Census Bureau is now conducting the Initial Boundary Validation Program (BVP). The Initial BVP is
your opportunity, as the Highest Elected Official, to review the Census Bureau’s boundary data to ensure the
Census Bureau has the correct legal boundary, name, and status for your government. The Census Bureau
uses this boundary information to tabulate data for the 2020 Census.
The Initial BVP package includes an Initial BVP form and paper maps, or a CD/DVD containing maps, for your
government. The maps should reflect the legal boundary for your government effective on January 1, 2020.
Please review our depiction of your legal boundary for accuracy and return the completed
Initial BVP form by March 1, 2020. Return the completed Initial BVP form by email at
, by fax (1–800–972–5652), or using the enclosed postage-paid envelope.
The Initial BVP is conducted in parallel with the 2020 Boundary and Annexation Survey (BAS). Your
government participates in a Consolidated BAS (CBAS) agreement, so your county BAS contact is responsible
for submitting updates to the BAS on behalf of your government. If any information is incorrect, please work with
your CBAS contact to submit corrections. Information for your CBAS contact is printed below. If boundary
updates are submitted to the BAS by March 1, 2020, you will have an additional opportunity to verify your
government’s boundaries prior to the final data tabulation for the 2020 Census. Changes received after
March 1, 2020 will be used to correct the boundary, but we will not have sufficient time to send you an updated
map before final data tabulations.
CBAS Contact Information
Our records indicate your CBAS contact is:
Please contact the Census Bureau with questions about the BVP or BAS through email at
, by phone at 1-800-972-5651, or visit our website at
. Thank you for your participation in the
Initial BVP.
Enclosures
census.gov
BVP-L3-I
(8-2019)
OMB Control No.: 0607-0151
Expiration Date: 11-30-2021
DC
UNITED STATES DEPARTMENT OF COMMERCE
U.S. Census Bureau
Washington, DC 20233-0001
OFFICE OF THE DIRECTOR
A Message from the Director, U.S. Census Bureau:
The U.S. Census Bureau is now conducting the Initial Boundary Validation Program (BVP). The Initial BVP is
your opportunity, as the Highest Elected Official, to review the Census Bureau’s boundary data to ensure the
Census Bureau has the correct legal boundary, name, and status for your government. The Census Bureau
uses this boundary information to tabulate data for the 2020 Census.
The Initial BVP package includes an Initial BVP form and paper maps, or a CD/DVD containing maps, for your
government. The maps should reflect the legal boundary for your government effective on January 1, 2020.
Please review our depiction of your legal boundary for accuracy and return the completed
Initial BVP form by March 1, 2020. Return the completed Initial BVP form by email at
, by fax (1-800-972-5652), or using the enclosed postage-paid envelope.
The Initial BVP is conducted in parallel with the 2020 Boundary and Annexation Survey (BAS). Your state
participates in a BAS state agreement, so your state BAS contact is responsible for submitting updates to the
BAS on behalf of your government. If any information is incorrect, please work with your state BAS contact to
submit corrections. Contact information for your state’s BAS contact is printed below. If boundary updates are
submitted to the BAS by March 1, 2020, you will have an additional opportunity to verify your government’s
boundaries prior to the final data tabulation for the 2020 Census. Changes received after March 1, 2020 will be
used to correct the boundary, but we will not have sufficient time to send you an updated map before final data
tabulations.
State BAS Contact Information
Our records indicate your state BAS contact is:
Please contact the Census Bureau with questions about the BVP or BAS through email at
, by phone at 1-800-972-5651, or visit our website at
. Thank you for your
participation in the Initial BVP.
Enclosures
census.gov
BVP-L5-I
OMB Control No.: 0671-0151
Expiration Date: 11-30-2021
A Message from the Director, U.S. Census Bureau:
This letter is to inform you that the U.S. Census Bureau is currently conducting the Boundary Validation Program
(BVP) in parallel with the 2020 Boundary and Annexation Survey (BAS). The BAS is conducted annually to collect
information about selected legally defined geographic areas such as federally recognized American Indian
reservations and off-reservation trust lands, counties (and equivalent areas), incorporated places, and minor civil
divisions (MCDs). The BVP is conducted every ten years to provide Tribal Chairs and Highest Elected Officials of
tribal and local governments the opportunity to review the boundary data collected during the BAS over the last
decade.
The Census Bureau’s state boundary data will be reviewed in conjunction with relevant county boundaries as
part of the BVP. No action for the BVP is required by you. Final review and validation of Census Bureau boundary
data will be complete in July 2020. The Census Bureau will use the validated boundary information to tabulate
data for the 2020 Census.
The BVP validates the following actions by local governments, as reported in the BAS:
•
•
•
•
The addition of new federally recognized American Indian reservations and off-reservation trust lands.
The creation of new counties (and equivalent areas), incorporated places, and MCDs.
The dissolution of incorporated places and MCDs.
The changes in boundaries of American Indian reservations and off-reservation trust lands, counties
(and equivalent areas), incorporated places, and MCDs.
If you know of any upcoming legal boundary updates to your state boundary, please notify the BAS Program
Manager, Michael Clements, by email at or by phone at 301-763-9124.
Please contact the Census Bureau with questions about the BVP or BAS through email at ,
by phone at 301-763-1099, or visit our website at .
cc:
census.gov
BVP-L5-I-PR
OMB Control No.: 0671-0151
Expiration Date: 11-30-2021
A Message from the Director, U.S. Census Bureau:
This letter is to inform you that the U.S. Census Bureau is currently conducting the Boundary Validation
Program (BVP) in parallel with the 2020 Boundary and Annexation Survey (BAS). The BAS is conducted
annually to collect information about selected legally defined geographic areas such as municipios, barrios,
barrio-pueblos, and subbarrios. The BVP is conducted every ten years to provide Highest Elected Officials of
local governments the opportunity to review the boundary data collected during the BAS over the last
decade.
Modifications to legal boundaries in Puerto Rico must be provided to the Planning Board and approved by
the Legislative Assembly. Due to this legislation, the Census Bureau will provide the boundary information
for review to of .
No action for the BVP is required by you. Final review and validation of Census Bureau boundary data will
be complete in July 2020. The Census Bureau will use the validated boundary information to tabulate data
for the 2020 Census.
The BVP validates the following actions by local governments, as reported in the BAS:
•
•
•
The creation of new municipios, barrios, barrio-pueblos, and subbarios.
The dissolution of municipios, barrios, barrio-pueblos, and subbarios.
The changes in boundaries of municipios, barrios, barrio-pueblos, and subbarios.
If you know of any upcoming legal boundary updates for your state boundary, please notify the BAS
Program Manager, Michael Clements, by email at or by phone at 301763-9124.
Please contact the Census Bureau with questions about the BVP or BAS through email at
, by phone at 301-763-1099, or visit our website at
.
cc:
census.gov
BVP-L1-F
(9-2019)
OMB Control No.: 0607-0151
Expiration Date: 11-30-2021
DC
UNITED STATES DEPARTMENT OF COMMERCE
U.S. Census Bureau
Washington, DC 20233-0001
OFFICE OF THE DIRECTOR
A Message from the Director, U.S. Census Bureau:
The U.S. Census Bureau is now conducting the Final Boundary Validation Program (BVP). Recent updates
were reported through the 2020 Boundary and Annexation Survey (BAS) and applied to the Census Bureau’s
boundary data for your government. The Final BVP is your opportunity, as the Highest Elected Official, to review
these updates. The Census Bureau uses this boundary data to tabulate data for the 2020 Census.
The Final BVP package includes a Final BVP form and a paper map, or map index sheet, for your government.
Visit the BVP website at to view
additional maps of your government’s legal boundary. The maps should reflect the legal boundary for your
government effective on January 1, 2020. Please review our depiction of your legal boundary for
accuracy and return the completed Final BVP form within five days of receipt. Return the
completed Final BVP form by email at , by fax (1–800–972–5652), or using the
enclosed postage-paid envelope.
The Final BVP provides you an opportunity to confirm boundary updates submitted during the 2020 BAS. If the
legal boundary for your government is incorrect, please work with your BAS contact to submit corrections.
Information for your BAS contact is printed below. In order for updates to be included in the tabulation of 2020
Census data, it is important we receive corrections as soon as possible.
BAS Contact Information
Our records indicate your BAS contact is:
Please contact the Census Bureau with questions about the BVP or BAS through email at
, by phone at 1-800-972-5651, or visit our website at
. Thank you for your participation in the
Final BVP.
Enclosures
census.gov
BVP-L1-I-AIA
(9-2019)
OMB Control No.: 0607-0151
Expiration Date: 11-30-2021
DC
UNITED STATES DEPARTMENT OF COMMERCE
U.S. Census Bureau
Washington, DC 20233-0001
OFFICE OF THE DIRECTOR
A Message from the Director, U.S. Census Bureau:
The U.S. Census Bureau is now conducting the Initial Boundary Validation Program (BVP).
The Initial BVP is your opportunity, as the Tribal Chair, to review the Census Bureau’s boundary
data to ensure the Census Bureau has the correct legal boundary, name, and status for your
tribal government. The Census Bureau uses this boundary information to tabulate data for the
2020 Census.
The Initial BVP package includes an Initial BVP form and paper maps, or a CD/DVD containing
maps, for your reservation and off-reservation trust land. The maps should reflect the legal
boundary for your tribal government effective on January 1, 2020. Please review our
depiction of your legal boundary for accuracy and return the completed Initial
BVP form by March 1, 2020. Return the completed Initial BVP form by email at
, by fax (1–800–972–5652), or using the enclosed postage-paid envelope.
The Initial BVP is conducted in parallel with the 2020 Boundary and Annexation Survey (BAS). If
any information is incorrect, please work with your BAS contact to submit corrections. Information
for your BAS contact is printed below. If boundary updates are submitted by March 1, 2020, you
will have an additional opportunity to verify your tribal government’s boundary prior to the final
data tabulation for the 2020 Census. Changes received after March 1, 2020 will be used to
correct the boundary, but we will not have sufficient time to send you an updated map before
final data tabulations.
BAS Contact Information
Our records indicate your BAS contact is:
Please contact the Census Bureau with questions about the BVP or BAS through email at
, by phone at 1–800–972–5651, or visit our website at
. Thank you for your
participation in the Initial BVP.
Enclosures
census.gov
BVP-L2-F
(9-2019)
OMB Control No.: 0607-0151
Expiration Date: 11-30-2021
DC
UNITED STATES DEPARTMENT OF COMMERCE
U.S. Census Bureau
Washington, DC 20233-0001
OFFICE OF THE DIRECTOR
A Message from the Director, U.S. Census Bureau:
The U.S. Census Bureau is now conducting the Final Boundary Validation Program (BVP). Recent updates
were reported through the 2020 Boundary and Annexation Survey (BAS) and applied to the Census Bureau’s
boundary data for your government. The Final BVP is your opportunity, as the Highest Elected Official, to review
these updates. The Census Bureau uses this boundary data to tabulate data for the 2020 Census.
The Final BVP package includes a Final BVP form and a paper map, or map index sheet, for your government.
Visit the BVP website at to view additional
maps of your government’s legal boundary. The maps should reflect the legal boundary for your government
effective on January 1, 2020. Please review our depiction of your legal boundary for accuracy
and return the completed Final BVP form within five days of receipt. Return the completed Final
BVP form by email at , by fax (1-800-972-5652), or using the enclosed postage-paid
envelope.
The Final BVP provides you an opportunity to confirm boundary updates submitted during the 2020 BAS. If the
legal boundary for your government is incorrect, please work with your Consolidated BAS (CBAS) contact to
submit corrections. Information for your CBAS contact is printed below. In order for updates to be included in
the tabulation of 2020 Census data, it is important we receive corrections as soon as possible.
CBAS Contact Information
Our records indicate your CBAS contact is:
Please contact the Census Bureau with questions about the BVP or BAS through email at
, by phone at 1-800-972-5651, or visit our website at
. Thank you for your participation in the
Final BVP.
Enclosures
census.gov
BVP-L3-F
(9-2019)
OMB Control No.: 0607-0151
Expiration Date: 11-30-2021
DC
UNITED STATES DEPARTMENT OF COMMERCE
U.S. Census Bureau
Washington, DC 20233-0001
A Message from the Director, U.S. Census Bureau:
The U.S. Census Bureau is now conducting the Final Boundary Validation Program (BVP). Recent updates
were reported through the 2020 Boundary and Annexation Survey (BAS) and applied to the Census Bureau’s
boundary data for your government. The Final BVP is your opportunity, as the Highest Elected Official, to review
these updates. The Census Bureau uses this boundary data to tabulate data for the 2020 Census.
The Final BVP package includes a Final BVP form and a paper map, or map index sheet, for your government.
Visit the BVP website to view additional
maps of your government’s legal boundary. The maps should reflect the legal boundary for your government
effective on January 1, 2020. Please review our depiction of your legal boundary for accuracy
and return the completed Final BVP form within five days of receipt. Return the completed Final
BVP form by email at , by fax (1-800-972-5652), or using the enclosed postage-paid
envelope.
The Final BVP provides you an opportunity to confirm boundary updates submitted during the 2020 BAS. If the
legal boundary for your government is incorrect, please work with your state BAS contact to submit corrections.
Information for your state BAS contact is printed below. In order for updates to be included in the tabulation of
2020 Census data, it is important we receive corrections as soon as possible.
State BAS Contact Information
Our records indicate your state BAS contact is:
Please contact the Census Bureau with questions about the BVP or BAS through email at
, by phone at 1-800-972-5651, or visit our website at
. Thank you for your participation in the
Final BVP.
Enclosures
census.gov
BVP-Email-NRFU-I
Subject: Initial Boundary Validation Program (BVP) – Response Requested – BAS ID:
The U.S. Census Bureau recently sent you an invitation to participate in the Initial Boundary Validation
Program (BVP). We have not yet received your response. The Initial BVP is your opportunity, as the
Tribal Chair/Highest Elected Official, to review the Census Bureau’s boundary data to ensure the Census
Bureau has the correct legal boundary, name, and status for your tribal reservation/government. The
Census Bureau uses this boundary information to tabulate data for the 2020 Census. Please follow the
action steps below.
Action Steps:
1. Review the boundaries using one of the following methods:
a. The map(s) found in the Initial BVP package.
b. The digital data on the BVP website.
c. The Census Bureau’s online map viewer, TIGERweb.
2. Complete and return the attached Initial BVP form by March 1, 2020. This form may be returned
by email at , by fax to 1-800-972-5652, or by mail using the previously
provided postage-paid envelope.
a. If the boundary is correct, complete and return the form. No additional action is
required.
b. If the boundary is not correct, complete and return the form, and work with your
Boundary and Annexation Survey (BAS) contact to submit corrections by March 1, 2020.
•
If corrections are submitted by March 1, 2020, you will have an additional
opportunity to verify your government’s boundaries prior to the final data
tabulation for the 2020 Census.
Our records indicate your BAS contact is:
“Name:”
“Position:”
“Department:”
“Mailing Address:”
“Phone:”
“Email:”
For more information please visit the BVP website, or contact the Census Bureau by email at
or by phone at 1-800-972-5651.
We appreciate your time and participation in the Initial BVP.
Attachment
BVP-Email-NRFU-F
Subject: Final Boundary Validation Program (BVP) – Response Requested – BAS ID:
The U.S. Census Bureau recently sent you an invitation to participate in the Final Boundary Validation
Program (BVP). We have not yet received your response. Recent updates were reported through the
2020 Boundary and Annexation Survey (BAS) and applied to the Census Bureau’s boundary data for your
tribal reservation/government. The Final BVP is your opportunity, as the Tribal Chair/Highest Elected
Official, to review these updates. The Census Bureau uses this boundary data to tabulate data for the
2020 Census. Please follow the action steps below.
Action Steps:
1. Review the boundaries using one of the following methods:
a. The map found in the Final BVP package.
b. The digital data on the BVP website.
c. The Census Bureau’s online map viewer, TIGERweb.
2. Complete and return the attached Final BVP form by email at , by fax to
1-800-972-5652, or by mail using the previously provided postage-paid envelope within five
days.
a. If the boundary is correct, complete and return the form. No additional action is
required.
b. If the boundary is not correct, complete and return the form, and work with your BAS
contact to submit corrections within five days.
Our records indicate your BAS contact is:
“Name:”
“Position:”
“Department:”
“Mailing Address:”