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pdfJCCS
Joint Contingency Contracting
System
Defense
Logistics Agency
VENDOR USER GUIDE
March 2013
Prepared for:
JCCS Support
Defense Logistics Agency (DLA)
4800 Mark Center Drive
West Tower, 9th Floor, Suite 09F09-02
Alexandria, VA 22350
Version History – JCCS Vendor User Guide
Version
Publication Date
Author
Description of Change
V2.3
May 15, 2007
JCCS Team
Original version of the document
V3.4
September 11,
2008
JCCS Team
Updated content for JCCS v3.4,
revised all content per the template
for technical documents
V3.6
January 14, 2009
JCCS Team
Updated content for JCCS v3.6,
revised all content per the template
for technical documents
V3.7
May 6, 2009
JCCS Team
Updated content for JCCS v3.7,
revised all content per the template
for technical documents
V3.9
April 21, 2011
JCCS Team
Updated content for JCCS v3.7,
revised vendor registration process
V4.0
June 27, 2011
JCCS Team
Updated content to include new
EFT features
V4.1
July 13, 2011
JCCS Team
Minor edits
V5.0
August 29, 2011
JCCS Team
Updated content to include new
features in JCCS v. 3.11
V6.0
October 13, 2011
JCCS Team
Updated content to include new
features in JCCS v. 3.13
V7.0
May 3, 2012
JCCS Team
Updated content to include new
features in JCCS v. 3.14 , v. 3.15,
& v3.16
V8.0
July 6, 2012
JCCS Team
Updated content to include new
features in JCCS v3.17
V9.0
October 5, 2012
JCCS Team
Updated content to include
enhancements in JCCS v3.20
V9.1
December 17, 2012
JCCS Team
Updated content to include
enhancements in JCCS v3.21
V10.0
March 27, 2013
JCCS Team
Updated content to include new
features in JCCS v3.30
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Table of Contents
1.
Executive Summary ................................................................................................................. 1
Who uses JCCS? ....................................................................................................................................... 1
2.
Accessing the JCCS Web Site ................................................................................................... 2
3.
Vendor Registration ................................................................................................................ 4
Why should vendors register?................................................................................................................. 4
What information is required? ................................................................................................................ 4
How do I register my company? ............................................................................................................ 6
Required Data Fields................................................................................................................................ 7
Optional Data Fields ................................................................................................................................ 8
Electronic Funds Transfer (EFT) Fields ............................................................................................ 10
4.
Logging in to JCCS................................................................................................................. 14
Logging in to JCCS ................................................................................................................................ 14
Questions & Answers ............................................................................................................................ 14
5.
Vendor Profile and Point of Contact ........................................................................................ 17
Log On to Vendor Home Page............................................................................................................ 17
Maintain the Company Profile ............................................................................................................. 17
Maintain Vendor Point of Contact ...................................................................................................... 18
Editing EFT Fields................................................................................................................................. 19
Uploading Vendor Documents ............................................................................................................ 20
6.
Search and View Solicitations ................................................................................................ 25
Search for Solicitations .......................................................................................................................... 25
View Solicitation Details ....................................................................................................................... 26
6.
Proposals and the Approval Process ....................................................................................... 28
When can I submit a proposal? ............................................................................................................ 28
Submit a Proposal .................................................................................................................................. 28
The Proposal Approval Process ........................................................................................................... 30
7.
Invoicing Features ................................................................................................................ 32
Appendix A – Glossary of Terms ...................................................................................................... 36
Appendix B – Contacting JCCS Support ........................................................................................... 37
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Acronym List – JCCS Vendor User Guide
Acronym
Definition
C-JTSCC
CENTCOM-Joint Theater Support Contracting Command
DoD
Department of Defense (http://www.DefenseLink.mil)
DLA
Defense Logistics Agency (http://www.DLA.mil)
HN
Host Nation
JCCS
Joint Contingency Contracting System (https://www.JCCS.gov)
NSPA
NATO Support Agency
RCC
Regional Contracting Center
SOE
State Owned Enterprises
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1. Executive Summary
The Joint Contingency Contracting System (JCCS) is a program under the Defense Logistics
Agency (DLA), in the DLA’s Information Operations (J6), which delivers IT capabilities solutions,
including architecture, infrastructure, and operations, in support of mission needs. JCCS is an
Information Technology (IT) system utilized by contingency programs that rapidly deploy for
humanitarian, peacetime, and wartime missions. Theater Contracting Commands and Host
Nation (HN) vendors access the JCCS web site for accurate and up-to-date contingency
business information. In June 2007, JCCS won the Recognition Award by Major General Scott,
Commanding General of C-JTSCC-CENTCOM-Joint Theater Support Contracting Command for
acquisition excellence in an expeditionary environment.
Who uses JCCS?
JCCS consists of two parts: a desktop application that is used by the contracting command and
a web site that is used by both the contracting command and the vendor community.
Vendors are encouraged to register themselves in the JCCS database through the web site,
using either the English or the Arabic language interface. The web site can also be used to
search for solicitations of commodities and services that the vendors can fulfill. Vendors can
submit their contracting proposals online.
Vendors:
Register with JCCS
Search and Review Solicitations
Submit Proposals
Create, submit, and manage invoices and receiving reports
JCCS captures critical host nation vendor data. Within JCCS, there is an emphasis on Host
Nation (HN) spending and State-Owned Enterprises (SOE) initiatives.
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2.
Accessing the JCCS Web Site
This guide describes functionality in JCCS that is applicable to contracting vendors. Only the
web site portion of JCCS is discussed. The JCCS application used by government users is not
described.
Access to the Internet is required. A current web browser program must be used, such as
Internet Explorer, version 6 or later, or Mozilla Firefox, version 3 or later. The Google Chrome
web browser is not supported.
To begin the registration process:
1. Open an Internet browser and go to the public JCCS web site at this URL:
https://www.JCCS.gov
2. Click Non CAC or Vendor Users.
0704-XXXX
XX/XX/XXX
The public reporting burden for this collection of information, 0704-XXXX, is estimated to average 30 Mins per response, including the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the
burden estimate or burden reduction suggestions to the Department of Defense, Washington Headquarters Services, at [email protected]. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a
collection of information if it does not display a currently valid OMB control number.
JCCS Web Site
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3. The following screenshot shows the JCCS home page. Click the Registration tab.
0704-XXXX
XX/XX/XXX
Registration Welcome Screen
4. Read the instructions provided on the screen below.
5. Click [NEXT] to proceed.
0704-XXXX
XX/XX/XXX
Registration Overview
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3.
Vendor Registration
Why should vendors register?
Registering your company enables you to bid on opportunities posted to the Joint Contingency
Contract System.
The public can view solicitations posted by Contracting Officers and submit proposals for them,
all in one online location. Anyone is allowed to view these opportunities; however, the web site
integrates the searching and viewing of opportunities with a registered vendor’s ability to submit
proposals and track their proposal submission history.
What information is required?
Vendors should provide the following information on the registration screens. Required items
are marked with an asterisk (*):
Company Information
Company Name*
Revenue Size*
Company Address*
Country*
Company Province/State*(if applicable)
Company City* (if applicable)
Tax ID Number*
Tax ID Expiration Date*
Vendor Licensing Number*
License Expiration Date*
Vendor Licensing Issuing Agency
Number of Offices*
Number of Host Nation Employees
Woman Owned (Yes/No)
NGO (Yes/No)
Method of Payment*
Preferred Currency Type*
Business Class Type
Product/Service Description Sector and
Operation Type
Identification Codes
Classification Codes
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Bank Information (for EFT Payment
Method):
Bank Name*
Bank Address*
Country
Province/State
City
Phone Number
Bank Account Number*
ACH Routing Number
SWIFT Code
Type of Account*
IBAN
Point of Contact Information
Primary Point of Contact Email*
Primary Point of Contact Title
Primary Pont of Contact First Name*
Primary Point of Contact Last Name *
Primary Point of Contact Phone*
Primary Point of Contact Fax
Additional Information required for
Iraqi and Afghan Vendors:
Position*
Middle Name*
Nickname*
Passport/Gensiya Number*
Tribe*
Date of Birth*
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As a registered vendor, you may view a read-only version of your profile while you are
registered and pending approval. As an approved vendor, you can update or make changes to
your profile as needed.
Vendor Approvers
Vendor approvers will view your profile to verify that the information is correct. Vendor
approvers will also access your profile if you submit a deactivation or reactivation request.
Contracting Officers
Contracting Officers may search for vendors that meet their product or service needs.
Contracting Officers view read-only versions of vendor profiles and utilize the industry/section
and point of contract information listed to find and contact vendors. Contracting Officer may
also access vendor profiles to enter past performance information once a vendor has completed
a contract.
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How do I register my company?
Step 1: Review the Registration Instructions
1. Go to the JCCS main web page (instructions are in section 2).
2. Click the Registration tab at the top of the page. This brings you to the Registration
Instructions web page (shown below) where the registration process begins.
3. Review the registration instructions.
4. Click [Next] to proceed to the Corporate and Financial Information registration form.
0704-XXXX
XX/XX/XXX
Registration Overview
IMPORTANT: DO NOT register your company more than one time. Registering multiple times
will not increase your chances of being awarded a contract.
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Step 2: Enter Corporate and Financial Information
Complete the Corporate and Financial Information section, as shown below. Scroll down to view
additional fields that are not shown in the following figure.
Vendor Corporate Information
Required Data Fields
1. Enter your Company Name, Address, Country, and Number of Offices. The Revenue
Size is also required.
2. The Province/State and City may be required depending on the country that was
selected.
3. Enter the Tax ID Number and Tax ID Expiration date.
4. Enter the Vendor Licensing Number and Vendor License Expiration date.
5. Enter the number of Host Nation citizens employed by your company, even if your
company is not a Host Nation company.
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Note on Cage Codes: You will not be able to enter in the Cage Code or Duns number at this
point.
If you have a Cage Code or Duns number, please wait until you have completed your JCCS
registration and then email your Company ID, Cage Code, and Duns number to
[email protected].
If you do not have a Cage Code, once your registration is approved, your information will be
submitted to the NATO Support Agency (NSPA) to obtain a valid NATO Cage code. A request
ID will be displayed in your vendor profile after the information has been submitted. The
turnaround time is normally three days.
Note on entering dates: Use the popup calendar to select dates or manually enter dates using
the MM/DD/YYYY format. If you attempt to enter another format, you will receive an error
message if the first value is not 01-12. For example, enter Sept. 27, 2012 as: 12/27/2012.
Entering 27/12/2012 is invalid.
Optional Data Fields
1. If your company is women-owned or an NGO, then click the appropriate check box.
2. Choose your preferred method of payment, either Cash or EFT (Electronic Funds
Transfer).
3. The drop-down list for Preferred Currency Type has three choices: Afghani, Dinars, and
Dollars. (A choice is required.)
4. Select a Business Class Type. This field was added to provide standard categories that
are used by most licensing organizations around the region.
a. Business Category Types related to the selected Business Class Type are
displayed. Select one or more applicable checkboxes.
5. In the Product/Service Description Sector and Operation Type field, enter a short
description of your product or service.
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Vendor Corporate Information - continued
Identification codes are mainly Iraqi and Afghani vendor-specific. Identification codes are
optional; however, if any of the following identification codes are applicable, then please enter
them. Be sure to click [SAVE] in the Identification Codes table.
AISA
Chamber of Commerce
Citizenship
Contractors Union
Iraqi Business Number (IBN)
Ministry of Planning (MoP)
Ministry of Trade (MoT)
Ministry of Economy (MoE)
Vendor Identification Code
When you have completed the Corporate and Financial Information page:
1. Click [SAVE] at the bottom of the Corporate and Financial Information page.
2. A confirmation message at the top of the web page states that your information has
been saved. A JCCS assigned Company ID will be displayed.
3. Click [NEXT] to proceed.
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Electronic Funds Transfer (EFT) Fields
If you selected EFT as the method of payment, the following screen displays so you can enter
your bank information. The mandatory fields are: Bank Name, Address, Account Number, and
Type of Account. Click [SAVE] at the bottom of the screen.
0704-XXXX
XX/XX/XXX
Vendor Bank Information
Step 3: Enter Point of Contact Information
1. Enter the email address will serve as the username for logging in to JCCS to access
your profile once you have submitted your registration.
2. Enter other contact information for a company representative. Contracting officers will
use the contact information to contact the company representative point of contact
regarding potential business opportunities.
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0704-XXXX
XX/XX/XXX
Vendor Point of Contact Information
Step 3 (continued): Answer Security Questions and Enter Password
1. On the following screen, select and answer three security questions. If you forgot your
JCCS password, you will need to provide the answers to your security questions to reset
your password.
2. Specify a New Password and Confirm New Password.
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Security Questions and Password
Your permanent password must be at least 15 characters long, include at least 1
number, at least 1 special character (@#$%^&+=), and at least 1 capitalized letter.
An example of a valid password: abc1Def*ghijklm
3. Click [SUBMIT]. A confirmation at the top of the web page states that the point of
contact user information has been saved.
4. Click [NEXT] to proceed to the Registration Confirmation web page.
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Step 4: Registration Confirmation
The last steps in the registration process confirm that the registration information was entered
correctly.
POC Information Saved
Select [NEXT] to view the following message. This message indicates you have successfully
registered with JCCS. You can log in to JCCS using your email and password, to upload
required vendor registration documents.
0704-XXXX
XX/XX/XXX
Registration Form Submission Confirmation
What Happens Next?
As a registered vendor with a user name and password, you may log on to JCCS view a
read-only version of your profile.
Vendor approvers will view your profile to verify that the information is correct and identify
you as an approved vendor.
As an approved vendor, you can update or make changes to your profile.
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4.
Logging in to JCCS
Logging in to JCCS
Once you are a registered JCCS user, log in using your email address and password:
1. Open your Internet browser and go to the JCCS home page: https://www.JCCS.gov.
2. Click [LOG ON] in the top right corner.
0704-XXXX
XX/XX/XXX
JCCS Home Page
3. Enter your email address and password. Click [LOG ON] to advance to the vendor home
page.
0704-XXXX
XX/XX/XXX
JCCS Login Screen
Tip: To access online help and training, click the Help and Training tab at the top of the
screen, then select one of the documents listed on the screen.
Questions & Answers
How do I change my password?
1. Enter your username and password on the JCCS login screen.
2. Select Change Password.
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0704-XXXX
XX/XX/XXX
3. Create a password and enter it twice. Follow the password rules on the screen.
4. Click [Change Password].
0704-XXXX
XX/XX/XXX
Change Password Rules:
Must be different from the previous 10 passwords
Can be changed by the associated user only once in a 24 hour period
Passwords are not changeable by users other than an administrator or the individual user
Passwords are changeable by an administrator at any time
Note: Users will be forced to reset their password after 60 days
How do I reset a forgotten password?
1. Enter your username on the JCCS login screen.
2. Select Forgot Password.
3. Enter your JCCS user name and then click SUBMIT.
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4. Answer each of your (3) security questions and then click the Submit button.
Note: You can only reset your password once during a 24-hour period. Also, if you fail
on three attempts to answer your security questions you will be locked out of JCCS. If
you are locked out, please contact [email protected].
5. Enter your New Password and Confirm New Password. Click [Change Password].
0704-XXXX
XX/XX/XXX
You will return to the initial JCCS Login screen to log in with your new password.
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5.
Vendor Profile and Point of Contact
This section describes how to update your vendor profile and how to maintain point of contact
information.
Log On to Vendor Home Page
1. First, go to the JCCS home page, https://www.JCCS.gov/olvr.
2. Click [LOG ON] in the top right portion of the web page.
3. Enter your username and password.
4. On the Vendor Home page (shown below), a list of your proposals, if there are any, will
be displayed.
Vendor Home Page
Maintain the Company Profile
To view/update your company profile:
1. Click the “Company Profile” tab at the top of the Vendor home page.
The Company Profile web page displays all of your company information. If you are
registered, but not approved, information is read-only. Once you are an approved
vendor, you may update and edit this information.
2. Update the company profile information as necessary.
3. Click [SAVE] at the bottom of the web page. The Company Profile page will be redisplayed with a confirmation message stating that the information was successfully
updated.
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Company Profile Page
Maintain Vendor Point of Contact
To updated your company’s Point of Contact (POC) information:
1. At the bottom of the Company Profile web page, the point of contact (POC) for the
vendor is identified. Click on the hyperlinked ID, POC Name, or Email address. A web
page similar to the one shown below will be displayed. This is where POC information
can be updated.
2. Update vendor point of contact information as necessary.
3. Click [SAVE] at the bottom of the web page. The web page will be re-displayed with a
red confirmation message that confirms “User Saved Successfully”.
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Point of Contact Page
Note: If a vendor is registered with JCCS, but has not yet been approved, the point of contact
information is read-only. Once the vendor is approved, the point of contract information may be
updated.
Editing EFT Fields
If Electronic Funds Transfer (EFT) is the selected method of payment, edit the bank information
by clicking the Vendor Bank Information link on the Company Profile page, as shown below.
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Company Profile Page
Edit the vendor banking information fields shown below. Mandatory fields: Bank Name,
Address, Account Number, and Type of Account. Click [SAVE] at the bottom of the screen to
save the changes.
Vendor Banking Information
Uploading Vendor Documents
The “Upload Vendor Documents” feature enables vendors to directly upload their
documentation for review, instead of having to meet in person or send e-mail with the KO.
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The following figure shows the current list of required documents that vendors must upload to
JCCS.
Required Vendor Registration Documents that Vendors Must Upload to JCCS
To upload documents:
1. Use your username and password to log on to the JCCS home page,
https://www.JCCS.gov/olvr.
2. Select the Company Profile tab.
0704-XXXX
XX/XX/XXX
0704-XXXX
XX/XX/XXX
3. Scroll to the bottom of the Profile screen.
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Scroll down the Company Profile screen to reach the Vendor Documents section
4. Select [Upload Vendor Documents].
5. Select the arrow beside the “Select Document Type” drop-down list.
6. Select the document type to upload.
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7. Click the Browse button to locate the file on your local computer.
8. Select the document file, then click the Open button.
9. Select the Upload File button.
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A message confirms a successful file uploading.
10. Upload additional documents or click the [Close] button.
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6.
Search and View Solicitations
Search for Solicitations
From the Vendor home page, click “Search Solicitations” in the menu bar at the top of the web
page. You may search JCCS contracting solicitations using any combination of search criteria.
0704-XXXX
XX/XX/XXX
Search Solicitations Screen
All data fields for search criteria may be left blank. A complete list of all solicitations may be
retrieved by simply clicking [SEARCH] at the bottom of the web page. Note that this may return
a very large number of solicitations.
A list of solicitations that meet specific criteria may be retrieved by entering any combination of
search options. Text data fields are not case sensitive. Enter the desired criteria and click
[SEARCH] at the bottom of the web page.
Solicitation Title
Enter any portion of the solicitation title
Solicitation Number
Enter the identifying number linked to each solicitation
Classification Code
Click [SEARCH] to look up and select one classification code
Business Class Type
Click the drop-down to select a business class type
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Country/Province
Click the drop-down to select a country/province where the work
will take place
Sector/RCC
Click the drop-down to select a sector or RCC
Keyword
Enter one or more keywords to search solicitation descriptions
and titles
Close Date
Enter a range of dates when proposals are due
A successful search will display a list of active solicitations at the bottom of the Search screen.
Here is an example web page that shows a list of solicitations.
Each Solicitation Title is hyperlinked to a specific Solicitation Details web page. Click on the
Solicitation Title to display the web page with solicitation details, as discussed in the next
section.
View Solicitation Details
As shown in the previous section, you may search and retrieve a list of contracting solicitations.
The Search Solicitations web page shows a list of solicitations retrieved using a combination of
search criteria.
Click the hyperlinked Solicitation Title to view the Solicitation Details web page, as shown
below.
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Solicitation Details
The Solicitation Details web page contains all publicly available information about the product or
service being requested. This information includes the Contracting Officer points of contact, a
description of the work requested, and associated file attachments.
The Contracting Officer may have added one or more files to the solicitation. If solicitation files
are shown, then you may download a solicitation file attachment by clicking on the hyperlinked
file title. The File Download dialog box provides the option to open the file or save it to your
computer.
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6. Proposals and the Approval Process
When can I submit a proposal?
First, complete the following steps.
1. Register your company in JCCS and receive approval as a JCCS vendor. You must be a
registered and approved JCCS vendor in order to submit proposals.
2. Use the Search Solicitations feature described in the previous section to locate the
solicitation for which you want to submit a proposal.
The Search results display a list of solicitations. Click a solicitation title to move to the
Solicitations Details web page.
Submit a Proposal
1. At the bottom of the Solicitations Details web page, click [SUBMIT PROPOSAL].
2. Enter data for all fields on the Submit Proposal web page.
The last data field on the web page asks for a file prepared by your company in support
of this proposal. The file type can be DOC (Microsoft Word), PPT (Microsoft
PowerPoint), PDF (Adobe Reader format), or XLS (Microsoft Excel spreadsheet). The
proposal should be in accordance with the terms and conditions of the advertised
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solicitation. Your proposal should be crafted around the Statement-of-Work (SOW) that
accompanies the solicitation.
3. Click the [SUBMIT] text link at the bottom of the web page to continue and confirm
submission of your proposal.
When the proposal is submitted, a confirmation web page is displayed (shown below). This web
page gives you the chance to review the details entered on the Submit Proposal web page. If
the information is not correct, then click the “Back” button on your web browser (usually found in
the top left portion of the window for most web browsers such as Firefox and Internet Explorer).
If the information on the confirmation web page Proposal Detail is accurate, then click [SAVE] at
the bottom of the web page.
The following confirmation web page shows the Proposal Detail screen just before [SAVE] is
clicked.
0704-XXXX
XX/XX/XXX
Proposal Details
Your proposal is committed to the JCCS system when you click [SAVE]. The web page will be
re-displayed and a confirmation message will be shown above the Proposal Detail web page
title.
Contracting Officers will review the submitted proposal during the proposal review process
(described in the next section).
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The Proposal Approval Process
Once a Solicitation is closed, Contracting Officers will review all of the submitted proposals.
A vendor will be notified if they submitted the winning proposal. The person listed as the vendor
point of contact will be contacted.
Steps in the approval process:
1. Solicitation is announced by the Government
Vendor must make a decision to “Bid or No Bid” the opportunity being advertised by the
Government at this time. Deciding factors are usually how large (scope) is the intended product
or service – if large – can the Vendor afford to front the inventory (product) or Labor (services)
for up to 60 days (if given the award) before being paid by the Government – other
considerations are whether or not the Vendor has the capabilities to match up against the
Governments intended scope, whether or not the company has had any experience (past
performance) with the Federal Government before, etc.
2. Proposal is submitted
Vendor prepares his/her proposal in accordance with the terms and conditions of the advertised
solicitation – carefully crafting their proposal around the Statement-of-Work (SOW) that
accompanies the solicitation. Vendor must make extra sure to submit their finished proposal on
time – prior to the ending date and time of the advertised solicitation.
3. Contract Award is Announced
Winner of solicitation (source selection) is announced – meaning – the competitive range was
established – the remaining proposals were evaluated based on the solicitation factors –
generally price, past performance and technical factors – however, sometimes other factors
such as socio-economic factors, “weighted” factors, etc. – also exist – and the “best offer”
(proposal) is then selected for award – providing that Legal (JAG) agrees – the winning proposal
(Vendor) is announced. All other vendors are then notified (unsuccessful offeror’s notice) of the
announced winner.
Rights of the Vendor
After the solicitation winner is announced, the unsuccessful offerors have the right to petition (in
writing) the cognizant Contracting Officer for the specific reasons or rationale that prevented
their proposal from becoming the winning proposal. The Vendor must petition the Contracting
Officer with three (3) days of the winning proposal announcement in order to receive a “formal
debrief” concerning the status of their proposal in comparison to the winning proposal. The
Contracting Officer must in turn, provide the unsuccessful bidder (Vendor) – a debriefing within
five (5) days, unless compelling reasons prevent this time limit – causing the debriefing to
exceed five (5) days. Typical types of debriefing information are as follows (FAR Subpart
15.506 “Post-award Debriefing of Offerors”):
(1) The Government’s evaluation of the significant weaknesses or deficiencies in the
offeror’s proposal, if applicable;
(2) The overall evaluated cost or price (including unit prices) and technical rating, if
applicable, of the successful offeror and the debriefed offeror, and past performance
information on the debriefed offeror;
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(3) The overall ranking of all offerors, when any ranking was developed by the agency
during the source selection;
(4) A summary of the rationale for award;
(5) For acquisitions of commercial items, the make and model of the item to be delivered by
the successful offeror; and
(6) Reasonable responses to relevant questions about whether source selection procedures
contained in the solicitation, applicable regulations, and other applicable authorities were
followed.
The debriefing shall not include point-by-point comparisons of the debriefed offeror’s proposal
with those of other offerors. Moreover, the debriefing shall not reveal any information prohibited
from disclosure by 24.202 or exempt from release under the Freedom of Information Act
(5 U.S.C. 552)
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7. Invoicing Features
Invoicing features accessed through JCCS enable Host Nation vendors to create, submit, and
manage invoices and receiving reports. Specifically, vendors can perform the following tasks:
Create an invoice, receiving report, or 2n1 document*
Recall invoices, receiving reports or 2n1 documents
Void an invoice, receiving report, or 2n1 document
Perform basic and advanced searches for invoices, receiving reports or 2n1 documents
* A 2n1 document refers to an Invoice and Receiving Report combination document; it enables
a vendor to create two documents from the same data entry session.
Vendors log in to JCCS as usual, with their username and password. Once they have logged in,
a new “Invoicing” tab is displayed. Click this tab to access all the invoicing and receiving report
features.
0704-XXXX
XX/XX/XXX
This single click enables vendors to accesses the Wide Area Workflow (WAWF), which is a
secure, web-based system for electronic invoicing, receipt, and acceptance. Government
vendors use WAWF to submit and track invoices and receive/accept documents over the web;
government personnel process the invoices in a real-time, paperless environment.
No additional logins are required; vendors click the “Accept” button to continue on to the
invoicing features. Vendor registration information, including CAGE code and point-of-contact
information, is transferred from JCCS to the invoicing module.
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Numbered steps guide you through the process of creating and submitting an invoice. Required
and optional fields are identified on the screen.
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Comprehensive online help provides information on appropriate content for the data fields. Click
the Help icon
if you have a question about a data field.
Self-paced training on the invoicing features is available on the JCCS Help and Training page.
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0704-XXXX
XX/XX/XXX
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Appendix A – Glossary of Terms
Term
Definition
Amendment
A notice that something in the Solicitation has been added or changed
since it was originally posted.
A government employee who carries out the solicitation and award of
contracts that procure needed goods and services.
A system for Contingency Contracting which provides the centralized
function of registering Vendors, posting Solicitations, and receiving
Proposals.
An employee of the company who may be contacted regarding potential
business opportunities.
The Primary Company Representative is the first person who will be
contacted. They are also responsible for updating the Company Profile
information and should have the most responsibility and/or
understanding of what the Company does in order to answer any and all
questions.
A Company Representative may also be referred to as a “Point of
Contact”—an individual who may be contacted for all questions and
inquires—or a (Vendor) User.
An offer that a Vendor makes to the government in response to a
Solicitation
A Request for Information (RFI) is a standard business process
whose purpose is to collect written information about the capabilities
of various suppliers. Normally it follows a format that can be used for
comparative purposes.
An employee of the company who may be contacted regarding potential
business opportunities. The Secondary Company Representative may
be added to the Company as an alternative contact who may be
reached. They maintain their own User Profile within ICCR, and can
submit Proposals, but are not able to edit the Company Profile.
A Company Representative may also be referred to as a “Point of
Contact”—an individual who may be contacted for all questions and
inquires—or a (Vendor) User.
A request for goods and/or services that the government puts out on
RBI.Net NG. A document is attached to the Solicitation detailing the
requirements that need to be met.
A notice released before the Solicitation is posted. A Contracting Officer
may release a Synopsis to give Vendors an early notice of what is being
requested before the Solicitation is posted.
A company looking to do business with the United States Government.
A government representative who views submitted company profiles in
the ICCR to verify that the information documented is correct.
Contracting Officer
Joint Contingency
Contract System
Primary Company
Representative
Proposal
Request for Information
Secondary Company
Representative
Solicitation
Synopsis
Vendor
Vendor Approver
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Appendix B – Contacting JCCS Support
Please contact the JCCS team by email at: [email protected]
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| File Type | application/pdf |
| File Modified | 2019-12-17 |
| File Created | 2013-03-27 |