Performance Report

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Compliance - View Performance Report
Table of Content
Performance Report Basic Information
Results
Activities & Indicators
Commodity Logistics
Commodity Receipt Loss
Commodity Direct Distribution
Commodity Direct Distribution Receipts Monthly
Commodity Direct Distribution Ration Monthly
Commodity Monetization
Special Funds Account
Other Details

Performance Report Basic Details
Participant

Catholic Relief Services-United States Conference of Catholic Bishops

Agreement

LRP-522-2018/016-00

Country

Honduras

Status

Submitted

Report Period Start Date

4/1/2019

Report Period End Date

10/30/2019

Final Report
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Results
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Activities & Indicators
Activity Title: Procurement of Commodities
Comments
During the reporting period, LRP supported 14,185 people in the municipalities of San Marcos de la Sierra, Concepción, Camasca, San Antonio, Colomoncagua,
Magdalena, Santa Lucia, and Dolores, including: Students: 14,082 (6,832 girls and 7,250 boys); Producers: 46 producers (4 women and 34 men); Municipal staff:
23 Municipal officers (3 women and 20 men), who are technicians from the Municipal Technical Unit (UTM) and Environmental Municipal Unit (UMA); AMFI
Technicians: 4 technicians from the Association of Border Municipalities of Intibucá AMFI (technicians in production and monitoring); School network coordinates:
30 leaders from school networks (13 women and 17 men, represented by the School Feeding Committee CAE and Parent's Association APF). The students and
producers that receive commodities and training are considered direct beneficiaries. Household members of direct beneficiaries are considered indirect
beneficiaries as the general national, economic, and hygienic conditions in the household improve through project interventions. CRS is using a fixed ratio of 3
indirect beneficiaries per each direct beneficiary. This is based on demographic estimates obtained from the Honduran National Statics Office (INE, due to its
Spanish acronym) Procurement of food began in 30 school networks ( 342 schools) from 8 municipalities in the department of Intibucá. During the reporting period,
LRP purchased a total of $91,319 in vegetables and $20,178 in eggs. A total of 113.76 TM of vegetables and 11.47 TM of eggs were procured during the reporting
period. The average cost per TM for vegetables is $802.77 ($0.36 per pound), and the cost per TM of eggs is $1,759.39 ($0.10 per unit). These were purchased in
August and September 2019. During the reporting period, 14,082 students (6,832 girls and 7,250 boys) benefited from access to diversified school meals.
Procurement plans were prepared for 30 school networks in target municipalities. Plans have been adapted to incorporate learning and best practice obtained
during implementation. The procurement plans contemplate the following aspects: a. Minimum quality standards required. b. Amount of products to be procured by
the educational network. c. Details of vegetable and egg products to be procured per week, schedule, and delivery date. d. Requirements for transportation and
delivery points. e. Total enrollment of the educational network, school and per municipality with the school calendar

Performance Indicator: Number of individuals participating in USDA food security programs
FY

Performance Target

Target Achieved During This Reporting Period

2019

15025

14185

2020

16570

0

Activity Title: Procurement of Commodities
Performance Indicator: Number of individuals benefiting indirectly as a result of USDA assistance
FY

Performance Target

Target Achieved During This Reporting Period

2019

45075

44016

2020

49710

0

Activity Title: Procurement of Commodities
Performance Indicator: Cost of commodity procured as a result of USDA assistance (by commodity and source country)
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FY

Performance Target

Target Achieved During This Reporting Period

2019

436945

111497

2020

450054

0

Activity Title: Procurement of Commodities
Performance Indicator: Quantity of commodity procured (MT) as a result of USDA assistance (by commodity and source country)
FY

Performance Target

Target Achieved During This Reporting Period

2019

569

125

2020

569

0

Activity Title: Capacity Building to Improve Delivery and Commodity Management
Comments
LRP coordinated with the Honduras Contingencies Standing Committee (COPECO) to train school network coordinators and municipal staff in early warning
systems to be developed in November and December 2019. Transportation cost for vegetables is $ 22,197.75 ($195.14 per TM) and $2,066.34 ($180.17 per TM)
for eggs, which add up to a total of $24,264.09. Transportation includes from the production site to the 30 school network distribution hubs. The project's strategy is
for food to be delivered to the distribution hubs and then immediately distributed to the educational centers. As a result, the project did not incur handling and
storage costs. In August and September 2019, LRP initiated food deliveries. A total of 342 schools from the 30 school networks received rations. Deliveries are
made on Sundays and Mondays of each week. Before initial deliveries, LRP trained parents association and school feeding committees on how to receive
deliveries, including minimum quality standard checks. These are being applied weekly. During the first two weeks of the distributions, several products such as
broccoli were removed from the procurement lists as they did not comply with quality standards. These were substituted with other products in subsequent weeks.
Support was provided to 342 schools from 34 school networks in 8 municipalities. A total of 14,082 students benefited from improved and diversified school meals.
LRP identified cost savings that allowed the project to support 65 new schools. The latter are community centers for pre-school education. These are also target
schools under MGD. The results of the baseline showed that 29% of students consume diversified and culturally accepted food. No further data collection was
conducted during the current reporting period. This indicator will be measured via the final evaluation. A memorandum of understanding was established between
AMFI and the municipalities to support LRP in different components related to the project. Municipal staff designed a work plan that prioritizes their efforts in
supporting food quality, distribution, and storage in the school networks and schools. A training process was carried out on the project's information management
system, including the use of mobile devices. 28 School Network Coordinators received training in commodity management over a 3-day course. Also, 88 people
were trained in a shorter version of this course that lasted less than the full three days. Alliances have not been made this year. The private sector in the area is
emerging, strategies are being developed to consolidate partnerships in future years.

Performance Indicator: Number of policies, regulations and/or administrative procedures in each of the following stages of development
as a result of USDA assistance
FY

Performance Target

Target Achieved During This Reporting Period

2019

0

0

2020

2

0

Activity Title: Capacity Building to Improve Delivery and Commodity Management
Performance Indicator: Number of people trained in disaster preparedness as a result of USDA assistance
FY

Performance Target

Target Achieved During This Reporting Period

2019

74

0

2020

74

0

Activity Title: Distribution Management
Comments
Transportation cost for vegetable delivery is $ 22,197.75 ($195.14 per TM) and for eggs $2,066.34 ($180.17 per TM) which add up to a total of $24,264.09.
Transportation includes from the place of production to the 30 distribution hubs (one school per each school network). The project's strategy is for food to be
delivered at the distribution hub and then immediately distributed to the other educational centers. Therefore, eliminating handling and storage costs. The delivery
and distribution of vegetables and eggs takes place simultaneously at the school networks.The vegetable and egg distribution plan shows the delivery route from
the distribution hub to the individual schools within each network. The products are then transferred by members of the Parent's Association (APF) and the School
Feeding Committee (CAE) voluntarily. The distribution plan guaranteed that food arrived on time to the schools. Each plan includes inputs from directors of the
school networks, school principals, and technicians from municipalities that are supporting the process. To streamline the delivery process further, LRP awarded a
consultancy for identifying aspects than can be improved based on the initial two-month rollout. Distribution costs were not incurred since the Parents' Association
(APF) and the School Feeding Committee (CAE) assumed the responsibility of transferring food from the distribution hubs to the rest of schools in their school
network.

Performance Indicator: Cost of transport, storage and handling of commodity procured as a result of USDA assistance (by commodity)
FY

Performance Target

Target Achieved During This Reporting Period

2019

14700

24264

2020

14700

0

Activity Title: Producer Capacity Building
Comments
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The Association of Lenca Producers from San Marcos de la Sierra has billed $14,506.67 in sales ($479.63 in transportation costs and $14,027.03 in vegetable
costs), which represent 18.44 TM. This organization is delivering food in the same municipality, and it benefits producers from surrounding areas. The data for this
indicator was obtained via the baseline study; 30 of 64 producers are applying improved practices. following the baseline data collection, LRP provided technical
assistance to adopt the package of practices promoted to improve productivity. LRP provided technical assistance to producers over a two month period; in
addition, LRP has identified new producer organizations located in target municipalities. Capacity building with these individuals begins next quarter. LRP signed an
agreement with target municipalities to contribute one technician per municipality to support the following activities: a. Food delivery and distribution process. b.
Accountability (revision of delivery and referral minutes) c. Vegetable and egg product quality monitoring. In coordination with the Mesoamerica Hunger Free Project
from the United Nations Food and Agriculture Organization (FAO) hiring a part time accountant was achieved to manage accounting records of the LRP project in
the AMFI system. The monthly contribution goes up to $ 283.54. Training results over the past reporting period include: - 8 producers from AMFI (1 female and 7
male) were trained on food management and sanitation regulation. (1 day) - 37 producers from 8 municipalities (4 female and 33 male) received training in the tax
billing system in coordination with the Tax Management Service (SAR), (1 day) The training process continues in November and December 2019 with the
implementation of farming field schools (FFS). The current supplier delivers commodities to distribution hubs, with community members picking up and transporting
food to schools without the need for storage. As of November 2019, when LRP relies more on smallholder farmers directly, the team will look to strengthen storage
capacity for the 6 producer organizations identified.

Performance Indicator: Value of annual sales of farms and firms receiving USDA assistance
FY

Performance Target

Target Achieved During This Reporting Period

2019

22537

0

2020

24855

0

Activity Title: Producer Capacity Building
Performance Indicator: Volume of commodities (metric tons) sold by farms and firms receiving USDA assistance
FY

Performance Target

Target Achieved During This Reporting Period

2019

284

0

2020

284

0

Activity Title: Producer Capacity Building
Performance Indicator: Value of new USG commitments and new public and private sector investment leveraged by USDA to support
food security and nutrition
FY

Performance Target

Target Achieved During This Reporting Period

2019

15000

0

2020

20000

0

Activity Title: Producer Capacity Building
Performance Indicator: Number of individuals who have received short-term agricultural sector productivity or food security training as a
result of USDA assistance
FY

Performance Target

Target Achieved During This Reporting Period

2019

40

0

2020

96

0
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Commodity Logistics
Commodity Logistics
Commodity

Agreement Allocation

Quantity Received

Dates Received
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Commodity Receipt Loss
Commodity Receipt Loss
Commodity

Agreement
Allocation

Date
Received

Bill of Lading
Quantity(MT)

Quantity (Recd at Discharge
Port)(MT)

Transportation Loss & Damage

Total

Balance for
Programming

Ocean Inland Warehouse Distribution
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Commodity Direct Distribution
Commodity Direct Distribution
Distribution
Region

Commodity Quantity
Expected Distributions
(NMT)

Type of Institution( include Food for
Work)

Recepient
Institutions #

Beneficiaries
#

Actual Distributions
(NMT)

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Commodity Direct Distribution Receipts Monthly
Commodity Direct Distribution
Commodity

Month

Open Stocks

MT Arrivals

Actual Distributions

Loss

Closing Stocks
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Commodity Direct Distribution Ration Monthly
Commodity Direct Distribution Ration Monthly
Commodity Month

Expected Ration
Size(g)

Actual Ration Size(g) # of Rations per Beneficiary Type Of Beneficiary Actual # of Direct Beneficiaries Total MT
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Commodity Monetization
Commodity Monetization
Commodity

Sale Period

Quantity
To be Sold

Price Per MT (USD)

Proceeds Generated (USD)

Amount Sold(MT)
(This Period)

If proceeds generated are different than expected proceeds, please provide details on how the organization plans to use the additional proceeds or how the
organization proposes to change the scope to account for lower proceeds (please note that a formal amendment request to change the scope of work is also
required):
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Special Funds Account
Has a separate interest bearing account been established? : No
Indicate Currency Reported for Special funds Account(US Dollar or Local Currency)? :

Special Funds Account
Reporting
Period

Beginning
Balance

Sales
Deposits

Interest
Earned

Other
Program Income

Exchange Rate
Gain or Loss

Total
Disbursements

Account
Balance

Comment

4/1/2019 - 10/30/2019
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Other Details
Audit
Information

:

CRS FY18 audit has been submitted to USDA under PP-level reports.

SubRecipients
Information

:

Subrecipient is Asociación de municipios Fronterizos de Intibucá AMFI Responsabilities and role under the agreement. CRS will transfer
funds via a sub-recipient agreement to the Asociación de Municipios Fronterizos de Intibucá (AMFI) to procure eggs and vegetables
directly from local producer vendors. a. AMFI will Implement project activities to achieve the targets stablished in the agreement. b. AMFI
has an organizational structure and basic institutional capacity for proper implementation of project activities. c. AMFI will provide project
services to community members without distinction of nationality, ethnicity, religion or political affinity. d. AMFI will implement all the
project activities in all the communities of the municipalities of San Marcos Sierra, Concepción, Colomoncagua, Camasca, Magdalena,
St. Lucia and San Antonio, and Dolores in the department of Intibuca. f. AMFI is responsible for submitting progress reports as stipulated
in the Sub bilateral agreement signed with CRS for this project. Financial and Administrative. a. AMFI must submit financial report or
liquidation at the frequency indicated in the subrecipient agreement signed with CRS, although disbursements are quarterly. The
financial report will be completed using the administrative guidelines provided by CRS. b. AMFI must provide the finance team CRS all
the support required for periodic reviews in the field offices, to verify accounting operations and the administrative development. c. AMFI
will ensure timely maintenance of the equipment required for the project; hire and manage project staff, assigned for project
implementation taking into account the technical profiles required by each project activities approved by CRS. d. AMFI will have and
inventory of materials and equipment at the beginning and end of the project. e. AMFI must organize and systematize information that
comes from the technical work to build the project and make it available for audits that may require it.

Contracts
Information

:

N/A.

Interim And
Final
Evaluation
Status

:

N/A. Baseline evaluation was completed and approved during this reporting period.

Expected
Contribution
Progress
Status

:

N/A.

Additional Comments

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:

CRS conducted the baseline study internally. CRS’ MEAL Manager from Nicaragua assumed the position of baseline study coordinator,
and one external research consultant was contracted locally to lead and monitor the data collection process. A total of 221 Students, 5
Producer Organizations/Firms and 51 School Feeding Committees has been surveyed. 8 Focal group of School Feeding Committee,
students, and leaders of schools networks realized. 10 interviews with representatives of organizations in the area of intervention and 8
interviews with Officials of the municipalities and AMFI realized. Findings - Local producers’ annual sales from vegetables and eggs was
$48,281 (cumulative for all producers surveyed). - 98.5% of local producers surveyed via the baseline were smallholder farmers - The
pool of local producers in target municipalities is predominately middle-aged males. The average age is 47 years old, while only 15% are
women and 12% are youth aged 15-29. - Participant roles within the School Lunch Committees (CAE, in its Spanish acronym) are well
defined and determined predominately by sex. Females are responsible for preparing foods, while men oversee transport, distribution,
stock control and collecting firewood. - The School Feeding Committees are organized, trained, and supply basic rations provided by
MGD. A small percentage (45%) of committees reported they were already using vegetables in School Feeding. - School Feeding
Committee access to vegetables and eggs are limited. - Student participation in the current school meal process is limited. - Only 44% of
the producers apply at least one of the better practices in farming production (as per the packet of 10 improved technologies
contemplated by LRP). - Engagement between School Feeding Committees and the private sector is non-existent. Main barriers to
sustainability identified by enumerators include: - Severe local weather conditions for horticulture (Drought and shortage of constant
water supply); - High levels of poverty which impede parents, schools and civil society to contribute with resources to partially finance
horticulture and eggs for school meals; - Lack of a law or regulation that orders the constant provision of products for school feeding, as
well as permanent budgetary line for municipal budget. - The main challenge faced by the school networks is the transportation of food
and the high cost of food, due to the poor conditions of roads for urban transportation and the lack of appropriate infrastructure to store
fresh food safely under dry conditions. This is true in most schools. - SEDIS does not have, but recognizes the importance of a
monitoring system to assess the school feeding programs.

Project
Implementation
Difficulties

:

* Procurement of food produced by the Producer Organizations in the intervention area has been complex due to drought issues and the
poverty in this area. Additionally, the lack of infrastructure so that farmers/participants can be registered quickly with government
agencies to sell products as required by LRP project has been challenging. *Vegetable and egg suppliers have been found outside of
local communities (within the region) to comply with the food demand to school networks and to create a more permanent food supply
source for student meals. This has created a greater cost than what was budgeted/projected since cost of transportation costs and food
products increases.

Program
Implementation
Details

:

* Due to the delays with start-up activities (due to a late start in the baseline and baseline results), adjustments had to be made in project
targets, which are currently being done to be included as part of baseline amendment to be submitted to USDA for review and approval
to be processed during next reporting period.

Impact,
Sustainability
and Successes
of Program

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