Special Education-Individual Reporting on Regulatory Compliance Related to the Personnel Development Program's Service Obligation and the Government Performance and Results Act (GPRA)

Forms and Documents

Document Name	Status
Employers: Employment Verification Form and Instruction	Modified
Scholars: Exit Certification Form and Instruction	Modified
Scholars: Pre-Scholarship Agreement Form and Instruction	Modified
Scholars: Scholar Training and Employment Record Form and Instruction	Modified
Grantees: Exit Certification Form and Instruction	Modified
Grantees: Pre-Scholarship Agreement Form and Instruction	Modified
Grantees Scholar Record Form and Instruction	Modified
1820-0686 Supporting_Statement 06-02-20 FINAL.docx Supporting Statement A	2020-06-02

IC Document Collections

IC ID	Document Title	Status
226071	Employers: Employment Verification Form and Instruction	Modified
226070	Scholars: Exit Certification Form and Instruction	Modified
226065	Scholars: Pre-Scholarship Agreement Form and Instruction	Modified
226063	Scholars: Scholar Training and Employment Record Form and Instruction	Modified
226059	Grantees: Exit Certification Form and Instruction	Modified
226058	Grantees: Pre-Scholarship Agreement Form and Instruction	Modified
226057	Grantees Scholar Record Form and Instruction	Modified

ICR Details

OMB Control No: 1820-0686	ICR Reference No: 202003-1820-003
Status: Active	Previous ICR Reference No: 201703-1820-005
Agency/Subagency: ED/OSERS	Agency Tracking No:
Title: Special Education-Individual Reporting on Regulatory Compliance Related to the Personnel Development Program's Service Obligation and the Government Performance and Results Act (GPRA)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/11/2020
	Date Received in OIRA: 06/05/2020
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2023	36 Months From Approved	08/31/2020
Responses	34,262	0	34,523
Time Burden (Hours)	8,328	0	11,313
Cost Burden (Dollars)	0	0	0

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Abstract: The Office of Special Education Program’s Personnel Development Program aims to increase the supply of qualified personnel in the field of special education. The program awards competitive grants to Institutions of Higher Education to support scholars who are preparing to provide special education and related services to children and youth with disabilities. Scholars who receive funding agree to work in the field of special education or related services for two years for each year of support they receive. The Personnel Development Program Data Collection System collects data from grantees, scholars, and employers who verify that scholars are employed in the field of special education or related services. This data collection serves three program needs. First, data from grantees, scholars, and employers are necessary to assess the performance of the Personnel Development Program on its Government Performance Results Act measures. Second, data from all three sources are necessary to determine if scholars comply with the service obligation requirements. And finally, project-specific performance data are collected from grantees for project monitoring and program improvement. The forms in this package are updates to existing Office of Management and Budget approved forms (1820-0686) which expire on 8/31/2020.

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Authorizing Statute(s): PL: Pub.L. 103 - 62 4 Name of Law: Government Performance and Results Act of 1993
   PL: Pub.L. 108 - 446 662(h)(1) Name of Law: Individuals with Disabilities Education Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 17556	03/30/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 34609	06/05/2020
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 7

IC Title	Form No.	Form Name
Grantees: Pre-Scholarship Agreement	NA	Pre-Scholarship Agreement
Grantees: Exit Certification	NA	Exit Certification
Scholars: Scholar Training and Employment Record	NA	Scholar Training and Employment Record
Scholars: Pre-Scholarship Agreement	N/A	Scholar: Pre-Scholarship Agreement
Grantees Scholar Record	NA	Grantee Scholar Record
Scholars: Exit Certification	NA	Exit Certification
Employers: Employment Verification	NA	Employment Verification Record

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	34,262	34,523	0	0	-261	0
Annual Time Burden (Hours)	8,328	11,313	0	-962	-2,023	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: Total responses were decreased by 261 responses due to an adjustment in the agency’s estimate. Previously, grantee responses were reported in aggregate, listing only one response per information collection instrument, rather than listing the true number of responses. Burden hours were reduced by 2,023 hours due the adjustment in agency estimate of respondents, particularly the number of active scholars. The burden hours were reduced by 962 hours due to the program office's improved collection instructions and consolidation of data collection options. These changes will improve the accuracy of data collected, reduce burden required per respondent, and improve data use for program office staff and the general public.

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Annual Cost to Federal Government: $951,395

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/05/2020

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