Special Education-Individual Reporting on Regulatory Compliance Related to the Personnel Development Program's Service Obligation

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Employers: Special Education-Individual Reporting on Regulatory Compliance Related to the Personnel Development Program's Service Obligation	Form and Instruction	Modified	Repair queued
Scholars: Exit Certification	Form and Instruction	Removed	Repair queued
Scholars: Pre-Scholarship Agreement	Form and Instruction	Removed	Repair queued
Scholars: Special Education-Individual Reporting on Regulatory Compliance Related to the Personnel Development Program's Service Obligation	Form and Instruction	Modified	Repair queued
Grantees: Exit Certification	Form and Instruction	Removed	Repair queued
Grantees: Pre-Scholarship Agreement	Form and Instruction	Removed	Repair queued
Grantees: Special Education-Individual Reporting on Regulatory Compliance Related to the Personnel Development Program's Service Obligation	Form and Instruction	Modified	Repair queued
60d1820-0686 Supporting Statement Part A_08282023.docx	Supporting Statement A	Uploaded 2023-08-28	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
226071	Employers: Special Education-Individual Reporting on Regulatory Compliance Related to the Personnel Development Program's Service Obligation	Form and Instruction	Modified
226070	Scholars: Exit Certification	Form and Instruction	Removed
226065	Scholars: Pre-Scholarship Agreement	Form and Instruction	Removed
226063	Scholars: Special Education-Individual Reporting on Regulatory Compliance Related to the Personnel Development Program's Service Obligation	Form and Instruction	Modified
226059	Grantees: Exit Certification	Form and Instruction	Removed
226058	Grantees: Pre-Scholarship Agreement	Form and Instruction	Removed
226057	Grantees: Special Education-Individual Reporting on Regulatory Compliance Related to the Personnel Development Program's Service Obligation	Form and Instruction	Modified

ICR Details

OMB Control No: 1820-0686	ICR Reference No: 202305-1820-004
Status: Received in OIRA	Previous ICR Reference No: 202003-1820-003
Agency/Subagency: ED/OSERS	Agency Tracking No: ED-2023-SCC-0090
Title: Special Education-Individual Reporting on Regulatory Compliance Related to the Personnel Development Program's Service Obligation
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 08/30/2023

table that charts list comparision

	Requested	Previously Approved
Expiration Date	36 Months From Approved	08/31/2023
Responses	73,368	34,262
Time Burden (Hours)	10,874	8,328
Cost Burden (Dollars)	0	0

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Abstract: The Office of Special Education Program’s Personnel Development Program aims to increase the supply of qualified personnel in the field of special education. The program awards competitive grants to Institutions of Higher Education to support scholars who are preparing to provide special education and related services to children and youth with disabilities. Scholars who receive funding agree to work in the field of special education or related services for two years for each year of support they receive. The Personnel Development Program Data Collection System collects data from grantees, scholars, and employers who verify that scholars are employed in the field of special education or related services. This data collection serves three program needs. First, data from grantees, scholars, and employers are necessary to assess the performance of the Personnel Development Program on its performance measures. Second, data from all three sources are necessary to determine if scholars comply with the service obligation requirements. Finally, project-specific performance data are collected from grantees for project monitoring and program improvement.

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Authorizing Statute(s): PL: Pub.L. 103 - 62 4 Name of Law: Government Performance and Results Act of 1993
   PL: Pub.L. 108 - 446 662(h)(1) Name of Law: Individuals with Disabilities Education Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 33136	05/23/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 59517	08/30/2023
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

table that charts list of burden

IC Title	Form No.	Form Name
Employers: Special Education-Individual Reporting on Regulatory Compliance Related to the Personnel Development Program's Service Obligation	NA	Employment Verification Record
Grantees: Exit Certification	NA	Exit Certification
Grantees: Pre-Scholarship Agreement	NA	Pre-Scholarship Agreement
Grantees: Special Education-Individual Reporting on Regulatory Compliance Related to the Personnel Development Program's Service Obligation	NA, N/A, N/A	Grantee Scholar Record ,   Pre-Scholarship Agreement ,   Exit Certification
Scholars: Exit Certification	NA	Exit Certification
Scholars: Pre-Scholarship Agreement	N/A	Scholar: Pre-Scholarship Agreement
Scholars: Special Education-Individual Reporting on Regulatory Compliance Related to the Personnel Development Program's Service Obligation	NA, N/A, N/A	Scholar Training and Employment Record ,   Pre-Scholarship Agreement ,   Exit Certification

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	73,368	34,262	0	-4,300	43,406	0
Annual Time Burden (Hours)	10,874	8,328	0	-1,075	3,621	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The overall burden has increased due to an increase in program size and updated requirements for scholars and employers but decreased in terms of burden hours per respondent due to the implementation of electronic forms. The number of active grantees and scholars has grown, which has increased the number of respondents. Additionally, PDPDCS requests that scholars and employers complete the Scholar Employment Form every 6 months, rather than every year, to improve data quality and understanding and avoid referral for cash repayment. While this has increased the number of responses, the burden hours have decreased because scholars and employers are simply verifying information that is already in the system. Implementing the electronic forms also led to a reduction in burden hours, and has significantly deceased the system security risk, improved data quality and timely submissions, and allowed grantees and scholars to complete the agreements virtually. The optional use of electronic forms created a need to update the burden calculation process, which is described in more detail in the supporting statement.

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Annual Cost to Federal Government: $1,265,617

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/30/2023

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