SupportingStatement_3095_0071_Selective Service_na_13172_Change_Worksheet_March_2020

REVISED 03/19/2020

SUPPORTING STATEMENT

Selective Service System Record Request, NA Form 13172

OMB Control No. 3095-0071

1. Circumstances making the collection of information necessary. The National Archives - Saint Louis has accessioned records of the Selective Service System (SSS) Classification Ledgers and Registration Cards for registrants born before January 1, 1960. The NA Form 13172 may be used to request these public records. A digital signature field was added to the form in August 2018 for the signature of the requester if the requester is the registrant (subject of the record). With this signature on the form, a copy of the SSS card can be released to the requester without redactions that are otherwise required (usually the social security number).

In March 2020, two changes were made to NA Form 13172 - the addition of a Request Purpose field and an email address field. The purpose of these changes is to ensure the receiving technician understands the reason for the request and to allow an increase in e-billing and electronic delivery of copies requested.

2. Purpose and use of the information. The information on NA Form 13172 is limited to only the items required to locate the requested record and to provide a response.

3. Use of information technology and burden reduction. The requester may more efficiently find the requirements and submit a request because the NA Form 13172 is available online from NARA (http://www.archives.gov/st-louis/archival-programs/other-records/na-13172.pdf) and from SSS (https://www.sss.gov/PDFs/Record%20Request.pdf).

4. Efforts to identify duplication and use of similar information. N/A

5. Impact on small businesses or other small entities. N/A

6. Consequences of collecting the information less frequently. The information collection cannot be conducted less frequently because requesters determine when they want to request information.

7. Special circumstances relating to the guidelines of 5 CFR 1320.5. This information collection will comply with 5 CFR 1320.5.

8. Comments in response to the Federal Register notice and efforts to consult outside agency. No formal consultations have taken place. NARA published a notice in the Federal Register on March 19, 2018 (83 FR 12034) requesting public comment. No comments were received. A second notice will be published in the Federal Register (83 FR 29825) when this information collection is submitted to OMB for clearance.

9. Explanation of any payment or gift to respondents. This information collection involves no remuneration to respondents.

10. Assurance of Confidentiality Provided to Respondents. Respondent information on the NA Form 13172 is used only for reference service purposes and is not made available to the public.

11. Justification for sensitive questions. Respondents are asked no questions of a sensitive nature.

12. Estimates of hour burden including annualized hourly costs. The hour burden for all individual respondents is as follows:

Form of Request from Respondents	Number of Respondents	Responses per Respondent	Minutes per Response	Annual Hour Burden
NA Form 13172	1500	1	2	50

13. Estimate of other total annual cost burden to respondents or recordkeepers. The estimated time for form completion is based on the expectation that most respondents will be the subject individual (or a close associate) who can provide the required information from memory. The estimate is based on an average of two minutes to complete the NA Form 13172 (using the minimum wage rate of $7.25 per hour). The estimate is also based on the use of paper forms printed by the requester (as is the case for more than 95% of all requests).

Form of Request from Respondents	Number of Respondents	Minutes per Response	Respondent Cost	Annualized Cost for Hour Burden
NA Form 13172	1500	2	$ .24	$ 1,230
Additional Costs		form printout	$ .06
		envelope	$ .03
		postage	$ .49
		TOTAL	$ .82

14. Annualized cost to the Federal government. When compared to requests submitted in letter form, requests using the NA Form 13172 do not produce any additional reference service costs to the government.

15. Explanation for program changes or adjustments. The changes to design and arrangement are requested to assist the user in providing accurate and complete information.

16. Plans for tabulation and publication and project time schedule. The information collection is not used for statistical studies or publications.

17. Reason(s) display of OMB expiration date is inappropriate. The expiration date of the OMB approval will be displayed on the forms.

18. Exceptions to certification for Paperwork Reduction Act submissions. NARA is not requesting any exceptions to the certification statement identified in Item 19, “Certification for Paperwork Reduction Submissions,” of OMB Form 83-I.

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