Disability Case Development Information Collections

Forms and Documents

Document Name	Status
Form Pain Questionnaire Category III - Pain/Other Symptoms/Impairment Information Form	Unchanged
Category I, CE a) Source Credentialing Information (Subset of "CE Sample Forms") Form and Instruction	Unchanged
Justification for Non-Substantive Changes - 0555.docx Justification for No Material/Nonsubstantive Change	2020-04-02
Supporting Statement - 0555.docx Supporting Statement A	2017-07-11

IC Document Collections

IC ID	Document Title	Status
9480	Category I , CE a) Medical Evidence from CE Providers (Paper Forms; subset of "CE Forms Samples" category) Other-Samples of DDS CE Forms	Unchanged
241087	Category I, CE d) One-Time CE Claimant Telehealth Call Script (subset of "CE Forms Samples" category) Other-Call Script	New
181780	Category III - Pain/Other Symptoms/Impairment Information Form	Unchanged
179046	Category I, CE a) Source Credentialing Information (Subset of "CE Sample Forms") Form and Instruction	Unchanged
179022	Category II - MER, ERE & Connect Direct transmission of MER forms (subset of "MER Samples" category) Other-ERE Transmission of "MER Samples" Category	Unchanged
179020	Category II - MER Paper Submissions (subset of "MER Samples") category Other-Sample of MER forms	Unchanged
179019	Category I, CE c) Claimants re Report to Medical Provider (subset of "CE Forms Samples" category) Other-Sample of state DDS Claimant Report Letter/Form	Unchanged
179018	Category I, CE b) Claimant/Appointment Letter Information (subset of "CE Forms Samples" category) Other-Sample of Appointment Letter Included	Unchanged
179017	Category I, CE a) Medical Evidence from CE Providers (Electronic Transmission through ERE; subset of "CE Forms Samples" category) Other-Sample of types of information sent through ERE; electroni	Unchanged

ICR Details

OMB Control No: 0960-0555	ICR Reference No: 202004-0960-001
Status: Historical Active	Previous ICR Reference No: 201703-0960-008
Agency/Subagency: SSA	Agency Tracking No:
Title: Disability Case Development Information Collections
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 04/03/2020
	Date Received in OIRA: 04/02/2020
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2020	12/31/2020	12/31/2020
Responses	17,740,000	0	17,730,000
Time Burden (Hours)	4,501,999	0	4,501,166
Cost Burden (Dollars)	0	0	0

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Abstract: State disability determinations services collect the information SSA needs to administer our disability program. For the purposes of this ICR, we divide this information into three categories: 1) consultative examinations (a/b/c); 2) medical evidence of record; and 3) pain/other symptoms/impairment. Respondents are individuals, private sector, and State and local governments. We are submitting a non-substantive Change Request to request a new call script for use for CE video teleconferences specifically for the current COVID-19 emergency.

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Authorizing Statute(s): US Code: 42 USC 1383 Name of Law: Social Security Act
   US Code: 42 USC 423 Name of Law: Social Security Act
   US Code: 42 USC 421 Name of Law: Social Security Act
   US Code: 42 USC 1382c Name of Law: Social Security Act
   US Code: 42 USC 405 Name of Law: Social Security Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 17494	04/11/2017
30-day Notice:	Federal Register Citation:	Citation Date:
	82 FR 29136	06/27/2017
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 9

IC Title	Form No.	Form Name
Category II - MER, ERE & Connect Direct transmission of MER forms (subset of "MER Samples" category)
Category III - Pain/Other Symptoms/Impairment Information	Pain Questionnaire	Pain Questionnaire
Category I, CE b) Claimant/Appointment Letter Information (subset of "CE Forms Samples" category)
Category I , CE a) Medical Evidence from CE Providers (Paper Forms; subset of "CE Forms Samples" category)
Category I, CE c) Claimants re Report to Medical Provider (subset of "CE Forms Samples" category)
Category II - MER Paper Submissions (subset of "MER Samples") category
Category I, CE a) Medical Evidence from CE Providers (Electronic Transmission through ERE; subset of "CE Forms Samples" category)
Category I, CE a) Source Credentialing Information (Subset of "CE Sample Forms")	N/A	Sample CE Forms
Category I, CE d) One-Time CE Claimant Telehealth Call Script (subset of "CE Forms Samples" category)

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	17,740,000	17,730,000	0	10,000	0	0
Annual Time Burden (Hours)	4,501,999	4,501,166	0	833	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: Due to the COVID-19 situation, we cannot schedule our current in person psychiatric and psychological examinations, nor do all of our CE providers have access to HIPAA-compliant video technology for remote exams. To ensure we can still hold necessary examinations for claimants, we are implementing a new call script to allow for the use of non-secure technologies during an emergency period when HHS has relaxed enforcement of the HIPAA privacy rule. We expect to use this call script only once per claimant, as needed, for psychological CE examinations, and only during the COVID-19 emergency. This new call script increases the total public reporting burden for this ICR from 4,501,166 hours to 4,501,999 hours.

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Annual Cost to Federal Government: $574,000,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/02/2020

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