Narrative of Changes

Narrative of Changes Table

The purpose of the Narrative of Changes Table is to demonstrate changes to a collection since the previous approval.

Collection Title: PSGP Investment Justification

OMB Control No.: 1660 – 0114

Current Expiration Date: May 30, 2020

Collection Instrument(s): FEMA Form 089-5

Location	Current version	Proposed Revision	Justification
All-Format	PDF	Excel	For ease of use and more concise location of the IJ and Budget needed for the completion of a successful PSGP application.
Pg 1	Investment Justifications (Ex. 1of 1)	Deleted	Changed to Separate tabs for IJ and Budget within excel
Pg 1	Explanation of Cost Share calculations (Total Project Cost x 0.75) (Total Project Cost x 0.25) (Fed Share/0.75; or Cost Share/0.25)	Deleted	The calculations for cost shares are different for public and private entities. In the previous years all applicants used the same cost share calculations.
Pg 1	N/A	PART IV - ORGANIZATIONAL INFORMATION	New section added separate the question that are specific to the organization structure.
Pg 1	Question Updated WHICH PLAN(S) APPLIES TO YOUR ORGANIZATION?: AREA MARITIME SECURITY PLAN: PORT-WIDE RISK MANAGEMENT PLAN: FACILITY SECURITY PLAN: VESSEL SECURITY PLAN:	19) WHICH PLAN(S) APPLIES TO YOUR ORGANIZATION?: AREA MARITIME SECURITY PLAN: FACILITY SECURITY PLAN:	Reduced to reflect legislative requirements only
Pg 1	Question Order change at the Bottom of Part III STATE AND LOCAL AGENCIES – IS YOUR AGENCY REQUIRED TO PROVIDE PORT SECURITY SERVICES TO MTSA REGULATED FACILITIES?	Moved to 2nd question in Part III 20) STATE AND LOCAL AGENCIES – IS YOUR AGENCY REQUIRED TO PROVIDE PORT SECURITY SERVICES TO MTSA REGULATED FACILITIES?	Reorganized for improved flow
Pg 1	Question Order change at the Bottom of Part III STATE AND LOCAL AGENCIES ONLY - ARE YOU THE PRIMARY RESPONDING AGENCY TO MTSA REGULATED FACILITY?	Moved to Last question in Part IV 28) STATE AND LOCAL AGENCIES ONLY - ARE YOU THE PRIMARY RESPONDING AGENCY TO MTSA REGULATED FACILITY?	Reorganized for improved flow
Pg 2	PART V - POINT(S) OF CONTACT FOR ORGANIZATION	PART VI - POINT(S) OF CONTACT FOR ORGANIZATION	Reorganized for improved flow
Pg 2.	Description The intent of this section is to verify the primary location the project is being implemented to address the PSGP and port area priorities. The applicant's primary area of responsibility for utilizing the project should be identified. This includes training, exercises, interoperable systems, vessel equipment and regionally beneficial projects. Secondary areas of responsibility are not considered the project location. Please identify the location from which the project will be implemented/deployed (the applicant facility address), such as fire or police departments or MTSA regulated facility.	Deleted	Did not contribute to grant decision making.
Pg 2	DESCRIBE YOUR ORGANIZATION'S SPECIFIC ROLES, RESPONSIBILITIES AND ACTVITIES IN DELIVERING LAYERED PROTECTION.	33) DESCRIBE YOUR ORGANIZATION’S SPECIFIC ROLES, RESPONSIBILITIES AND ACTIVITIES IN DELIVERING LAYERED PROTECTION, AND IDENTIFY THE FACILITIES TO WHICH YOUR AGENCY IS REQUIRED TO PROVIDE SECURITY SERVICES.
Pg 3	N/A	PART VII MARITIME SECURITY MOU, MOA AND/OR MUTUAL AID AGREEMENTS	Added for clarity – was previously a bullet point to be provided in the previous version questions
Pg. 3	N/A	34) IF YOUR AGENCY PROVIDES SECURITY SERVICES TO MTSA REGULATED FACILITIES, IDENTIFY AND DESCRIBE THE TYPE(S) OF AGREEMENT(S) THAT REQUIRES YOUR AGENCY TO DIRECTLY PROVIDE PORT SECURITY SERVICES TO MTSA REGULATED FACILITIES.	Added for clarity – was previously a bullet point to be provided in the previous version questions
Pg 3	PART VI - ALL AGENCIES/ORGANIZATION - IMPORTANT FEATURES	PART VIII - ALL AGENCIES/ORGANIZATION – IMPORTANT FEATURES	Reorganized to improve flow
Pg 3	DESCRIBE ANY OPERATIONAL ISSUES YOU DEEM IMPORTANT TO THE CONSIDERATION OF YOUR APPLICATION (e.g., interrelationship of your operations with other eligible high-risk ports, Memorandum of Understanding (MOU) or Memorandum of Agreement (MOA), Etc.). PLEASE LIST ALL AGENCIES WITH WHOM YOU HAVE A MARITIME SECURITY MOU OR MOA.	35) DESCRIBE ANY OPERATIONAL ISSUES YOU DEEM IMPORTANT TO THE CONSIDERATION OF YOUR APPLICATION, SUCH AS LACKING OR INADEQUATE CAPABILITIES OR ASSETS WITHIN THE PORT AREA TO MITIGATE MARITIME SECURITY VULNERABILITIES BEING ADDRESSED BY THIS PROJECT.	Narrowed focus of question and removed MOU/MOA as a separate question.
Pg 4	PART VII - INVESTMENT JUSTIFICATION ABSTRACT	PART IX - INVESTMENT JUSTIFICATION ABSTRACT
	WHAT WILL THIS PROJECT INVESTMENT FUND (i.e. vessels, radios, cameras, construction, contracts, fencing, etc.)?	36) WHAT ASSET(S) OR SERVICE(S) WOULD THIS PROJECT INVESTMENT FUND (i.e. vessels, radios, cameras, construction, service contracts, fencing etc.)? * For training requests, a course number and title are required.	Clarified language
		37) IDENTIFY SIMILAR ASSETS THAT ALREADY EXIST:	Pulled from previous version bullet points of a narrative question.
		38) SPECIFY VULNERABILITIES IDENTIFIED WITHIN AN AREA MARITIME SECURITY PLAN, FACILITY SECURITY PLAN, VESSEL SECURITY PLAN, OR OTHER IDENTIFIED PLAN(S) THAT THIS PROJECT CLOSES/MITIGATES.	Pulled from previous version bullet points of a narrative question.
	ARE ANY PROJECT ITEMS ON THE CONTROLLED EQUIPMENT LIST (please reference FEMA Information Bulletin 407):	Deleted Question	Removed – does not assist in determining funding
	IF YES, PLEASE PROVIDE THE AUTHORIZED EQUIPMENT LIST (AEL) NUMBER(S) FOR CONTROLLED EQUIPMENT:	Deleted Questions	AEL # can be provided in responses to other questions
	SUMMARIZE THE PROPOSED INVESTMENT JUSTIFICATION. THE FOLLOWING MUST BE INCLUDED: • DESCRIBE HOW THIS INVESTMENT ADDRESSES THE CAPTAIN OF THE PORT'S PRIORITIES • EXPLAIN HOW THIS INVESTMENT WILL ACHIEVE A MORE SECURE AND RESILIENT PORT AREA • IDENTIFY ASSETS BEING REQUESTED • IDENTIFY SIMILAR ASSETS THAT ALREADY EXIST	39) SUMMARIZE THE PROPOSED INVESTMENT JUSTIFICATION. THE FOLLOWING MUST BE INCLUDED: • DESCRIBE HOW THIS INVESTMENT ADDRESSES THE CAPTAIN OF THE PORT’S PRIORITIES • EXPLAIN HOW THIS INVESTMENT WILL ACHIEVE A MORE SECURE AND RESILIENT PORT AREA • IF SIMILAR CAPABILITIES ALREADY EXIST, EXPLAIN WHY ADDITIONAL ASSETS/SERVICES ARE NEEDED.	Reworded for clarity. Some elements removed, others peeled out as stand alone questions to improve flow and provide more applicable details in answers.
Pg 5	PART VIII - NATIONAL PRIORITIES	PART X - NATIONAL PRIORITIES	Reorganized for flow
	IDENTIFY ONE NATIONAL PRIORITY THIS INVESTMENT MOST CLOSELY SUPPORTS:	40) IDENTIFY ONE PROGRAM PRIORITY THIS INVESTMENT MOST CLOSELY SUPPORTS (Program Priorities are identified in the NOFO):	Provided reference
	DESCRIBE HOW, AND THE EXTENT THIS INVESTMENT JUSTIFICATION MEETS ONE OR MORE OF THE NATIONAL PRIORITIES. THE FOLLOWING MUST BE INCLUDED: • HOW THIS INVESTMENT ADDRESSES VULNERABILITIES IDENTIFIED WITHIN AN AREA MARITIME SECURITY PLAN, FACILITY SECURITY PLAN, VESSEL SECURITY PLAN, OR OTHER IDENTIFIED PLAN(S).	41) DESCRIBE HOW, AND THE EXTENT THIS INVESTMENT JUSTIFICATION MEETS ONE OR MORE OF THE NATIONAL PRIORITIES.	Shortened for clarity and conciseness
Pg 6	PART IX - NATIONAL PREPAREDNESS GOAL IDENTIFY ONE CORE CAPABILITY THIS INVESTMENT MOST CLOSELY SUPPORTS:	Deleted	Reorganized for flow
Pg 6	PART X - IMPLEMENTATION PLAN	PART XI - IMPLEMENTATION PLAN	Moved for flow
Pg 6	PROVIDE A HIGH-LEVEL TIMELINE OF MILESTONES FOR THE IMPLEMENTATION OF THIS INVESTMENT, SUCH AS PLANNING, TRAINING, EXERCISES, AND MAJOR ACQUISITIONS OR PURCHASES. UP TO 10 MILESTONES MAY BE SUBMITTED. THE FOLLOWING MUST BE INCLUDED: • MAJOR MILESTONES OR RELEVANT INFORMATION THAT IS CRITICAL TO THE SUCCESS OF THE INVESTMENT • MAJOR TASKS THAT WILL NEED TO OCCUR (E.G. DESIGN AND DEVELOPMENT, CONTRACTUAL AGREEMENTS, PROCUREMENT, DELIVERY, INSTALLATION AND PROJECT COMPLETION)	42) PROVIDE A HIGH-LEVEL TIMELINE OF MILESTONES FOR THE IMPLEMENTATION OF THIS INVESTMENT, SUCH AS PLANNING, TRAINING, EXERCISES, AND MAJOR ACQUISITIONS OR PURCHASES. UP TO 10 MILESTONES MAY BE SUBMITTED.	Reformed response boxes to solicit measurable action
N/A	N/A	PSGP Budget Detail Worksheet	Budget tab added for each IJ