Study on the impact of COVID-19 on Adult Protective Service (APS) Programs

Forms and Documents

Document Name	Status
Study on the impact of COVID-19 on Adult Protective Service (APS) Programs Form	New
0985-New ER APS Part B.docx Supporting Statement B	2020-07-16
0985-New ER APS TARC COVID-19 Study IRB Exempt Letter 04302020.pdf Supplementary Document	2020-07-06
0985-New ER APS VT IRB-20-392 Approval Letter.pdf Supplementary Document	2020-07-06
0985-New APS Survey Emergency Request Memo 063020.docx Supplementary Document	2020-07-06
0985-New ER APS Supporting A_Final.docx Supporting Statement A	2020-07-06

IC Document Collections

IC ID	Document Title	Status
242584	Study on the impact of COVID-19 on Adult Protective Service (APS) Programs Form	New

ICR Details

OMB Control No: 0985-0067	ICR Reference No: 202007-0985-001
Status: Active	Previous ICR Reference No:
Agency/Subagency: HHS/ACL	Agency Tracking No:
Title: Study on the impact of COVID-19 on Adult Protective Service (APS) Programs
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 07/17/2020
OIRA Conclusion Action: Approved with change	Conclusion Date: 07/21/2020
	Date Received in OIRA: 07/07/2020
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	01/31/2021	6 Months From Approved
Responses	50	0	0
Time Burden (Hours)	16	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: This data collection is new and will investigate the impact of COVID-19 on APS programs across the country. The COVID-19 pandemic is causing changes in APS policy and practice in several areas, including, but not limited to, a reduction of in-person interactions with clients, perpetrators, and collaterals. As the COVID-19 pandemic continues and is predicted to return in waves, it is critical to understand the effectiveness of APS policy and practice changes and preparedness for such emergency situations. Findings will be shared with APS programs so that knowledge and effective strategies are shared and applied to current and future challenges. The study objectives are to examine COVID-19’s impact on: Work and Workload: Determine the short-term impact of COVID-19 on program work and workload as measured by the impact on the number and types of cases, workload, and outcomes. Policy and Practice: Identify, categorize and analyze the impact of policy and practice changes implemented as a result of COVID-19 and document what changes were considered successful and not successful. Specifically, identify the issues that are arising from the policy and practice changes and document how APS staff have addressed them. Effect on Staff: Identify the impact on staff in areas such as job satisfaction, job readiness, and safety and determine how to reduce the negative impacts during future emergencies. Partnerships: Identify the impact of COVID-19 on relationships between APS and its community partners (e.g., law enforcement, healthcare, mental health) and determine how those relationship can be improved on an ongoing basis and in preparation for the next emergency. In addition, identify any new or pronounced partnerships, such as social services, and how these relationships can be better prepared or established during times of emergency. Preparedness Plans: Identify the impact of COVID-19 on the emergency preparedness plans of APS programs and determine how those plans can be improved, particularly in preparation for the next emergency.

Emergency Justfication: The Administration for Community Living (ACL) requests emergency clearance approval to collect data for a study on the impact of COVID-19 on Adult Protective Service (APS) Programs (OMB 0985-New). ACL seeks approval from OMB under the Paperwork Reduction Act (PRA) section 1320.13(i)(iii); due to an unanticipated event the use of normal clearance procedures is reasonably likely to prevent or disrupt the collection of this vital time-sensitive information. Due to the recent COVID-19, pandemic ACL requests OMB emergency approval to collect data using an online survey. This study’s collection of information is essential to the mission of ACL. This study needs to occur now during the COVID-19 pandemic to explore both challenges and successes and with the goal of developing a resource of information to assist APS programs in responding to ongoing and future outbreaks or similar emergencies. For this reason, ACL cannot reasonably comply with the normal PRA clearance procedures and requests a waiver of public comment to expedite online distribution of the data collection activity on July 20, 2020.

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Authorizing Statute(s): PL: Pub.L. 110 - 470 2401 Name of Law: Elder Justice Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Study on the impact of COVID-19 on Adult Protective Service (APS) Programs	NA	APS Outcome on COVID-19 Survey

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	50	0	0	50	0	0
Annual Time Burden (Hours)	16	0	0	16	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new information collection; there is a program change increase of 16.5 annual burden hours.

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Annual Cost to Federal Government: $143,176

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/07/2020

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