Annual Parole Survey, Annual Probation Survey, Annual Probation Survey

Forms and Documents

Document Name	Status
Form CJ-7 Annual Surveys of Probation and Parole, 2020-2022 Form and Instruction	New
Form CJ-7 Annual Surveys of Probation and Parole Form and Instruction	Removed
Attachments_ASPP_OMB_August2020.pdf Supplementary Document	2020-08-13
ASPP2020 Supporting Statement Part B_FINAL.docx Supporting Statement B	2020-08-13
ASPP2020 Supporting Statement Part A_FINAL.docx Supporting Statement A	2020-08-13

IC Document Collections

IC ID	Document Title	Status
243168	Annual Surveys of Probation and Parole, 2020-2022 Form and Instruction	New
227856	Annual Surveys of Probation and Parole Form and Instruction	Removed

ICR Details

OMB Control No: 1121-0064	ICR Reference No: 202008-1121-001
Status: Active	Previous ICR Reference No: 201909-1121-002
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Annual Parole Survey, Annual Probation Survey, Annual Probation Survey
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 09/21/2020
	Date Received in OIRA: 08/13/2020
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2023	36 Months From Approved	10/31/2020
Responses	860	0	506
Time Burden (Hours)	1,288	0	703
Cost Burden (Dollars)	0	0	0

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Abstract: The Bureau of Justice Statistics (BJS) seeks approval to continue its Annual Surveys of Probation and Parole (ASPP) for the 2020-2022 data collection period. These establishment surveys provide BJS with the capacity to report annually on changes in the size and composition of the community corrections populations in the United States. The surveys also track key outcomes of offenders on probation or parole, such as completion of supervision terms and return to incarceration (or recidivism). Data are collected from the known universe of probation and parole supervising agencies, using central reporters wherever possible to minimize burden the public. The ASPP provides the only national level, regularly collected, data on the community corrections populations, and, as such, they inform this key stage of the criminal justice process. Specifically for 2020-2022, BJS seeks approval to continue both the routine annual collection and work on expanding the known universe of probation supervising agencies. Based on the past few years frame development research, in RY2020, BJS will add all the newly identified agencies to confirm their status as supervising agencies and produce an up-to-date frame for use in RY2021 and RY2022. In addition, the RY 2020 collection will include a short supplement to examine the core estimates of probation and parole population counts after a few months of the coronavirus (COVID19) impacts to the criminal justice system and questions about policy and practice changes resulting from the coronavirus.

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Authorizing Statute(s): PL: Pub.L. 90 - 351 301 Name of Law: The Omnibus crime control and safe streets act of 1968
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 34241	06/03/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 49395	08/13/2020
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Annual Surveys of Probation and Parole	CJ-8A, CJ-8A, CJ-8, CJ-7, CJ-7, CJ-8	2017 Annual Parole Survey ,   2017 Annual Probation Survey ,   2017 Annual Probation Survey (Short Form) ,   2019 Annual Parole Survey ,   2019 Annual Probation Survey ,   2019 Annual Probation Survey (short form)
Annual Surveys of Probation and Parole, 2020-2022	CJ-7, CJ-8, CJ-8A, N/A, N/A	2020 Annual Parole Survey ,   2020 Annual Probation Survey ,   2020 Annual Probation Survey (Short Form) ,   RY2020 Parole Survey - Coronavirus Questions ,   RY2020 Annual Probation Survey - Coronavirus Questions

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	860	506	0	354	0	0
Annual Time Burden (Hours)	1,288	703	0	585	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The estimated total burden for the 2020 routine ASPP is 1,001 hours in RY 2020, and the burden estimate for the RY 2020 coronavirus supplement is 287 hours, for a total of 1,288 burden hours. This is an increase of 572 hours compared with the burden approved by OMB in 2017 (when burden was 716 hours). The change is the result of the following modifications— • The addition of expansion frame cases to the sample, 66 that were added to the probation frame in RY2019 and will receive the full CJ8 form in RY2020, and 288 that will be added to the RY2020 collection and be administered the short CJ8A form. • The addition of a 20 minute supplement to examine the impact of the coronavirus pandemic on probation and parole supervision in RY2020. • Asking CJ7 and CJ8 respondents who report the number of cases rather than individuals under supervision to also provide an approximate ratio of cases to individuals. This will allow BJS to better estimate the number of individuals under supervision and improve the accuracy of the national and state statistics. • Splitting the one question currently asked on the CJ7 and the one on the CJ8 about supervision status into two questions: one asking for population counts by active and inactive status, and one asking for population counts by other status types (e.g., absconders, supervised out of state, etc.). This change will help prevent respondent confusion and potential double-counting of individuals. • Adding a question about other population types supervised by the agency that were included in the population counts reported on the CJ7 and the CJ8. These items will enable BJS to better estimate the number of individuals under supervision and improve the accuracy of the national and state statistics.

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Annual Cost to Federal Government: $650,282

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/13/2020

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