Annual Parole Survey, Annual Probation Survey, Annual Probation Survey

Forms and Documents

Document Name	Status
Form CJ-8 Annual Surveys of Probation and Parole Form and Instruction	New
Form CJ-7 Annual Surveys of Probation and Parole, 2020-2022 Form and Instruction	Removed
ASPP 2023 OMB Attachments.pdf Supplementary Document	2023-07-31
ASPP2023 Supporting Statement Part B.docx Supporting Statement B	2023-07-21
ASPP2023 Supporting Statement Part A.docx Supporting Statement A	2023-07-28

IC Document Collections

IC ID	Document Title	Status
261179	Annual Surveys of Probation and Parole Form and Instruction	New
243168	Annual Surveys of Probation and Parole, 2020-2022 Form and Instruction	Removed

ICR Details

OMB Control No: 1121-0064	ICR Reference No: 202307-1121-004
Status: Received in OIRA	Previous ICR Reference No: 202008-1121-001
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: Annual Parole Survey, Annual Probation Survey, Annual Probation Survey
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 07/31/2023

	Requested	Previously Approved
Expiration Date	36 Months From Approved	09/30/2023
Responses	912	860
Time Burden (Hours)	1,090	1,288
Cost Burden (Dollars)	0	0

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Abstract: The Bureau of Justice Statistics (BJS) seeks approval to continue its Annual Surveys of Probation and Parole (ASPP) for the 2023-2025 data collection period. These establishment surveys provide BJS with the capacity to report annually on changes in the size and composition of the community corrections populations in the United States. The surveys also track key outcomes of offenders on probation or parole, such as completion of supervision terms and return to incarceration (or recidivism). Data are collected from the known universe of probation and parole supervising agencies, using central reporters wherever possible to minimize burden the public. The ASPP provides the only national level, regularly collected, data on the community corrections populations, and, as such, they inform this key stage of the criminal justice process.

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Authorizing Statute(s): US Code: 34 USC 10131-2 Name of Law: The Justice System Improvement Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 26598	05/01/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 48264	07/26/2023
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Annual Surveys of Probation and Parole	CJ-8, CJ-8M, CJ-7	2023 Annual Probation Survey ,   2023 Annual Survey of Probation (Short Form) ,   2023 Annual Survey of Parole
Annual Surveys of Probation and Parole, 2020-2022	CJ-7, CJ-8, CJ-8A, N/A, N/A	2020 Annual Parole Survey ,   2020 Annual Probation Survey ,   2020 Annual Probation Survey (Short Form) ,   RY2020 Parole Survey - Coronavirus Questions ,   RY2020 Annual Probation Survey - Coronavirus Questions

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	912	860	0	52	0	0
Annual Time Burden (Hours)	1,090	1,288	0	-198	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: Revisions include an updated frame of probation agencies including additional misdemeanor only supervising agencies, as well changes to the probation survey forms (CJ-8 and CJ-8M) to collect information separately for felony and misdemeanor probation. These changes will allow BJS to provide accurate detailed statistics of people under probation supervision in the United States. The parole survey (CJ-7) does not include any substantive changes from the prior clearance. The burden of the combined surveys has remained relatively unchanged due to the number of agencies only being asked to complete the CJ-8M. The burden for the agencies supervising misdemeanor probation has been reduced from 95 minutes to 25 minutes (including 15 minutes to gather the data) while the additional data collected from agencies supervising felony probation has been increased from 95 minutes to 150 minutes (including 30 minutes to gather the data).

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Annual Cost to Federal Government: $688,000

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/31/2023

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