National Prisoner Statistics program – Coronavirus Pandemic survey (NPS-CPan)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form NPS-CPan 2020 National Prisoner Statistics Program: Coronavirus Pandemic Survey	Form and Instruction	New	Repair queued
abb_COVID_appendices.pdf	Supplementary Document	Uploaded 2020-08-24	Repair queued
request for emergency clear_letter to OMB -- JHA signed copy August 21 2020 -- pdf version.pdf	Supplementary Document	Uploaded 2020-08-24	Repair queued
Abb-part B_final.docx	Supporting Statement B	Uploaded 2020-08-24	Repair queued
Abb-part A_final.docx	Supporting Statement A	Uploaded 2020-08-24	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
243286	2020 National Prisoner Statistics Program: Coronavirus Pandemic Survey	Form and Instruction	New

ICR Details

OMB Control No:	ICR Reference No: 202008-1121-002
Status: Historical Inactive	Previous ICR Reference No:
Agency/Subagency: DOJ/OJP	Agency Tracking No: BJS
Title: National Prisoner Statistics program – Coronavirus Pandemic survey (NPS-CPan)
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 08/31/2020
OIRA Conclusion Action: Withdrawn	Conclusion Date: 09/02/2020
	Date Received in OIRA: 08/24/2020
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date		6 Months From Approved
Responses	0	0	0
Time Burden (Hours)	0	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: The Bureau of Justice Statistics (BJS) requests emergency clearance from the Office of Management and Budget (OMB) to field a short (i.e., four question) survey of state departments of corrections (DOCs) and the federal Bureau of Prisons (BOP) on the effects of the coronavirus (refers to both the disease COVID-19 and the virus causing the disease, severe acute respiratory syndrome, coronavirus 2 (SARS-CoV-2)). With this emergency clearance, BJS proposes to collect prison population and admission counts, and counts of coronavirus tests, positive coronavirus cases, and deaths of prisoners through August 2020. This collection will allow BJS to describe the changes in state and federal population populations due to the coronavirus immediately preceding and during the first months of the pandemic. In 2021, once the pandemic has slowed, BJS will return to OMB with a full clearance package to collect the same counts since September 1, 2020.

Emergency Justfication: As the coronavirus began to affect the United States in early 2020, public health experts identified prisons as potential outbreak hotspots due to the communal and often crowded nature of these facilities, as well as the demographic and health profile of prisoners. While some information is being collected and disseminated by the state DOCs and BOP, and by not-for-profit and academic organizations, these data are not standardized across state systems, making comparisons difficult. Further, researchers and other members of the public have specifically called for information on age, race, and Hispanic origin of prisoners affected by the coronavirus. With this emergency clearance, BJS proposes to collect prison population and admission counts, and counts of coronavirus tests, positive coronavirus cases, and deaths of prisoners through August 2020. This collection will allow BJS to describe the changes in state and federal population populations due to the coronavirus immediately preceding and during the first months of the pandemic. In 2021, once the pandemic has slowed, BJS will return to OMB with a full clearance package to collect the same counts since September 1, 2020. The timing of this survey will depend on the progression of the disease. In addition to capturing the remaining counts of cases and deaths, the follow-up survey will field questions on policies and practices adopted by the DOCs and BOP to limit the spread of the coronavirus in prisons. This survey will likely be fielded as a supplement to the National Prisoner Statistics program survey (NPS-1B; OMB control number 1121-0102), but using a different reference date.

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Authorizing Statute(s): US Code: 34 USC 10132 Name of Law: Crime Control and Law Enforcement
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
2020 National Prisoner Statistics Program: Coronavirus Pandemic Survey	NPS-CPan	2020 National Prisoner Statistics Program: Coronavirus Pandemic Survey

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Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new collection.

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Annual Cost to Federal Government: $143,424

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/24/2020

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