Recipient’s Funding Certification and Agreement CARES Act

Forms and Documents

Document Name	Status
HEERF Public Posting Requirement Notice final 8.21.2020clean.docx Supplementary Document	2020-08-21
CARES Act student reporting change sheet 83C 8.24.20 (003).pdf Justification for No Material/Nonsubstantive Change	2020-08-24
OMB 83C 1801-0005 (2).pdf Justification for No Material/Nonsubstantive Change	2020-05-05
CARES Act grant funding cover letter Final.docx Supplementary Document	2020-04-09
Emergency PRA Request.docx Supplementary Document	2020-04-08
Supporting Statement Recipients Funding Certification and Agreement CARES Act rev.docx Supporting Statement A	2020-04-09

IC Document Collections

IC ID	Document Title	Status
241280	Emergency Financial Aid Grants to Students under Section 18004(c) of the CARES Act Other-CARES HEERF Certification and Agreement 04.09.2020	Modified
241279	Emergency Financial Aid Grants to Students under Section 18004(c) of the CARES Act Other-CARES HEERF Certification and Agreement 04.09.2020	Modified
241278	Emergency Financial Aid Grants to Students under Section 18004(c) of the CARES Act Other-CARES HEERF Certification and Agreement 04.09.2020	Modified

ICR Details

OMB Control No: 1801-0005	ICR Reference No: 202008-1801-001
Status: Historical Active	Previous ICR Reference No: 202005-1801-001
Agency/Subagency: ED/EDOGC	Agency Tracking No:
Title: Recipient’s Funding Certification and Agreement CARES Act
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 04/08/2020
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/24/2020
	Date Received in OIRA: 08/24/2020
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	10/31/2020	10/31/2020	10/31/2020
Responses	34,230	0	5,705
Time Burden (Hours)	17,115	0	5,705
Cost Burden (Dollars)	0	0	0

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Abstract: The Department of Education (the Department) is requesting an emergency clearance to allow for immediate outreach to institutions of higher educations (IHEs) to meet the requirements of the CARES Act. Section 18004(a)(1) of the CARES Act, Pub. L. No. 116-136 (March 27, 2020), authorizes the Secretary of Education (“Secretary”) to allocate formula grant funds to participating institutions of higher educations (IHEs). Section 18004(c) of the CARES Act requires the IHEs to use no less than fifty percent of the funds received to provide emergency financial aid grants to students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care).

Emergency Justfication: Section 18004 of the Act authorizes the Secretary of Education (“Secretary”) to allocate formula grant funds to participating institutions of higher educations (IHEs). It requires the IHEs to use no less than fifty percent of the funds received to provide emergency financial aid grants to students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). ED is requesting an emergency clearance to allow for immediate outreach to IHEs to meet the requirements of the CARES Act. If this emergency collection is not approved, these emergency financial aid grants to students would be delayed. The pressing financial need of students due to the disruption of campus operations from coronavirus would remain unmet, leaving students without the aid intended for such critical benefits as such as food, housing, course materials, technology, health care, and child-care expenses.

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Authorizing Statute(s): PL: Pub.L. 116 - 136 18004(a)(1) Name of Law: CARES Act
  

Citations for New Statutory Requirements: PL: Pub.L. 116 - 136 18004(a)(1) Name of Law: CARES Act

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

IC Title	Form No.	Form Name
Emergency Financial Aid Grants to Students under Section 18004(c) of the CARES Act	N/A	N/A
Emergency Financial Aid Grants to Students under Section 18004(c) of the CARES Act	N/A	N/A
Emergency Financial Aid Grants to Students under Section 18004(c) of the CARES Act	N/A	N/A

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	34,230	5,705	0	0	28,525	0
Annual Time Burden (Hours)	17,115	5,705	0	0	11,410	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The purpose of this change request is to add a clarifying footnote to existing reporting requirement and add 0.5 hours/response for the quarterly reporting (a decrease from 45 day reporting) which was not estimated with the original collection. This results in a burden increase of 11,410 hours and 28,525 responses for an overall total of 17,115 hours.

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Annual Cost to Federal Government:

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/24/2020

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