Summary of changes

PHHS BLOCK GRANT INFORMATION SYSTEM DEVELOPMENT PROJECT

Attachment A: Summary of Changes Between BGMIS and BGIS Data Collection Instruments

Attachment A: Summary of Changes Between BGMIS

and BGIS Data Collection Instruments

System Improvements

Streamlined Data Collection: Recipients answer a series of multiple choice or short answer questions instead of writing longer narratives.

Updated Nomenclature: A series of nomenclature updates have been made to improve clarity and accuracy. See page 2.

Work Plan Modules: Updates and Additions

• Target Population

  • Addition: Added Sexual Orientation category.

  • Update: Gender category now includes transgender category options.

• Support to Locals

  • Addition: Required fields capture the type of local agency/organization that the program plans to support, whether the support is monetary or non-monetary support and what type of non-monetary support is planned, if any

• Program

  • Update: The Health Objective section has been reduced in size. Recipients will now enter in their Health Objectives as a list and select from that list when entering Program information.

  • Addition: A field to indicate specific social determinants of health (SDOH) addressed.

• Objectives and Activities

  • Addition: Recipients will now specify an interim target and a final target.

  • Addition: Recipients are required to provide a baseline value for all measures. If a baseline value is not available, recipients will be required to establish a baseline value as one of their program activities.

  • Addition: Recipients must now identify if they will be doing any data collections and whether those collections are public health data. (Needed for compliance with new reporting requirements regarding data management and the protection of PII.)

Annual Progress Report User Interface Components: Updates and Additions

• Update: The majority of the Annual Progress Report (APR) is imported from the work plan to minimize the need to enter information twice.

• Update: Instead of submitting success stories using a separate template, the success story submission has been combined with the Annual Progress Report. Recipients may check a box to designate a particular program as their success story and may then add a short narrative describing why that program demonstrates success.

• Addition: Recipients will report progress toward their interim target in the APR. If they choose to submit an updated APR during close-out, they will report progress toward their final target.

• Addition: Recipients who planned to provide support to local public health are asked to provide the names of the local organizations or agencies they supported.

Nomenclature Changes in the New System

New System	Old System
Recipient or Jurisdiction	State
Chief Executive Officer	Governor
Lead Health Official	State Health Officer
Agency	State Agency
Recipient	Grantee
Health Department or Agency	Health Department
Healthy People 2030 Objective	National Health Objective
Recipient Health Objective	State Health Objective
Program SMART Objective	Impact Objective (SMART Objective)
Activity	Annual Activity
Population that is disproportionately affected by the problem	Disparate Population
Federal Fiscal Year (FFY)	Fiscal Year (FY)

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