Production Reports

Production Report Instructions
Contents
Production Report Instructions ............................................................................................................................... 1
Shoreside Production Reports ............................................................................................................................. 1
Shoreside Production Report Data Entry ........................................................................................................ 1
No production / No Deliveries ........................................................................................................................ 3
When are production reports required to be submitted? ................................................................................. 4
At-sea Production Reports .................................................................................................................................. 4
At-sea Production Report Data Entry ............................................................................................................. 4
Saving Your Report ........................................................................................................................................ 8
MRA Spreadsheet ......................................................................................................................................... 10
Searching for Reports ................................................................................................................................... 12
Changing settings in your User Profile ......................................................................................................... 13

Shoreside Production Reports
Shoreside Production Report Data Entry
To create a shoreside production report, you will need to be logged in to the eLandings system located at:
http://elandings.alaska.gov
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You must be a registered and activated user to create a landing report in this system. You will need to
enter your User ID and your password.
o If you have forgotten your UserID, please reference your copy of the User Agreement.
o If you have forgotten your password, enter your UserID and email address, as provided in your
User Agreement application, and your password will be emailed to you within minutes.

An individual user can be associated with one or more Operations.
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When the user logs into the eLandings system, she must designate which Operation she will be
reporting under.
o Most users will be associated with only one Operation, but if you have access to multiple
operations, you must be careful when selecting the appropriate one.
To create a new production report, simply select the correct operation, and then click on the Production
Report button.

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The Production Report Entry page will open.
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The Report Date field defaults to the current day but can be edited if necessary.
The Number of Observers field is required.
If you notice that you have the wrong operation selected, you can change it here.

Now you can enter data in the Production section of the report:
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Select the appropriate FMP Area: GOA (Gulf of Alaska) or BSAI (Bering Sea/Aleutian Islands).
Enter the ADF&G species code for all groundfish species which have been processed.
o Table 2a contains a list of federally managed groundfish species which include all species that
need to reported.
o NOTE - halibut is not an FMP groundfish species so you don't have to enter it in production
reports.
Product Type is either P (Primary) or A (Ancillary).
Enter the appropriate product code weight in pounds - this is supposed to be processed weight only

If you need to look up any of the species or product codes, the Codes link at the top of the page will provide
reference tables.

Once you have finished entering all the production items,click on the Save button.
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Once the report is saved you have the option of viewing a PDF of the report to review it.
Note that by clicking on the View PDF button you are not submitting the report!
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The PDF version of the Production Report ~ Note that the sent date is filled out because this report has been
submitted.
Once you have reviewed the report, click on the Submit button.
Once you have submitted the report, the status of the report(shown after the report number) to Final Report
Submitted, indicating that it has been submitted.

No production / No Deliveries
If you did not have any production or deliveries for the day,then you can check mark on the "No Production"
and/or "No Deliveries" boxes to finish the day's report.
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You would then Save the report.
Once the report is successfully saved, you can click on the View PDF to review the Production report.
Note that viewing the PDF does NOT submit the report. You must click on the Submit Report button to
send the report to NMFS.

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When are production reports required to be submitted?
Production reports must submitted by 12:00 pm AKST each day to record the previous day’s production
information.
If you are not taking deliveries over a weekend, you may submit the production report for Saturday and Sunday
by 12:00 pm the following Monday.

At-sea Production Reports
At-sea Production Report Data Entry

Please register in eLanding system before you attempt to enter data. If you have not yet registered, see the
chapter on User Accounts. Once your account has been enabled, you will receive an email. Only one
registration is required, unless permit changes occur from year to year.
To create a Daily Production Report, open a web browser and go to https://elandings.alaska.gov. Click on
LOGIN to make a report. Type in the User ID and Password that you established when you registered your
operation. If you get an error message about your password when you login, please email
[email protected] to reset your password.

You will be brought to the Reports Menu screen. You may select the vessel for which you would like to enter
data using the drop-down screen next to the Operation menu. If you find that your vessel is missing from the
list, please contact a NMFS staff member at [email protected]. After you have selected your vessel using
the drop-down screen, click on the Production Report button to start entering daily production data.

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After you click on the Production Report button, you will be brought to a screen where you can enter your data.
First, verify that the report date is correct. Report date is the day that you processed fish, not necessarily when
you set or hauled nets. The ADF&G Vessel Number automatically defaults to the code that you entered upon
registration in the User Profile screen. Please verify this code is correct. If the ADF&G number is not correct,
please contact a NMFS staff member at [email protected] and they will make the correction for you.

Enter a one or two-digit gear type. A look-up table of gear types may be accessed by clicking on the blue Gear
Codes text underneath the Gear heading. The gear codes you are mostly likely to use are:
Gear Code

Gear Description

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Non-pelagic / bottom trawl

47

Pelagic / mid-water trawl

61

Longline

91

Pot

Enter a crew size. Crew size does not include observers, but does include skippers. Verify the At-Sea Port Code
is set to FCP - Catcher/processor or FLD - mothership. Enter a three-digit Federal reporting area. If a special
area was reported, use the drop-down list next to Special Area to choose COBLZ, RKCSA, or AISWW. Maps
and coordinates of these special areas and reporting areas may be found at
http://alaskafisheries.noaa.gov/rr/figures.htm.
A management program is required to be selected using the drop-down list. If the vessel was fishing openaccess, please select OA as the Management Program.
Only the CDQ, RPP, and AFA management programs require a Program ID. The management program ID
values for AFA and CDQ ids are:
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Management
Program

Management Program
ID

Description

AFA

200

AFA catcher/processors

AFA

300

AFA motherships

CDQ

51

Aleutian Pribilof Island Community Development
Association

CDQ

52

Bristol Bay Economic Development Corporation

CDQ

53

Central Bering Sea Fishermen's Association

CDQ

54

Coastal Villages Region Fund

CDQ

55

Norton Sound Economic Development Corporation

CDQ

56

Yukon Delta Fisheries Development Association

If only discards were collected, please click on the No Production box. 'No Production' reports only need to be
submitted when your vessel has gear in the water or you are processing fish, not during offload or when
steaming to port (without gear in the water).

State statistical areas are required on daily production reports for catcher processors and motherships. Please
enter the State stat areas that are located in the Federal reporting area where your nets were hauled. Please do
not include any State stat areas that are not located within the Federal reporting areas where your nets were
hauled. Approximately assign percentages to stat areas where the catch occurred. Stat areas do not need to be
reported when you are submitting a 'No Production' report. Again, 'No Production' reports only need to be
submitted when your vessel has gear in the water or you are processing fish, not during offload or when
steaming to port.

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If the vessel reported products, please enter the three-digit species code. Unless the product code is ambiguous
(such as fish meal that can be primary or ancillary), you may skip over the P/A field and eLandings will fill it in
for you automatically when you save the report. Or, you may manually enter a product type if you prefer (P,
primary product such as fillets; or A, ancillary product such as stomachs). Enter a one to two digit product code.
Lists of species codes, product type codes, and product codes may be found at
http://alaskafisheries.noaa.gov/rr/tables.htm. The system will not allow you to enter invalid combinations of
product codes and product type codes when you save the report.
Please list the weight of each product to the nearest thousandth metric ton. Please make verify your weights are
defaulted to accept weights only with three decimal places. This rounding may be automatically set in the "User
Profile" screen as "Number of decimals to display for weights" (see previous section for more details). If you
need more lines to enter additional species, click on the More Lines button at the bottom of the screen to
manually add more rows. You also may add more rows automatically in the "User Profile" section (see previous
section for more details).

After you are finished entering products, please enter all discards. Discarded species codes are entered as a
three-digit code. Enter a two-digit Discard Disposition code. Discard Disposition codes may not be entered in
the product section, and are only to be used in the discard section. Weights must be entered to the nearest
thousandth. Number must be entered as a whole number. For prohibited species (e.g. salmon, crab, herring), the
number of fish/crab MUST be reported. eLandings does not perform this validation for you. In contrast, for
non-prohibited species you may enter a weight.
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Saving Your Report
When you are done entering data for your report, click on the Save button at the bottom of the screen. If you do
not wish to save changes, you may click on the Cancel button, which will exit you out of the Production Report
Entry screen. However, any changes made will not be saved if you click on the Cancel button.

You may receive an error message upon saving your report. Error messages are displayed when you try to save
(unsuccessfully) at the top of the Production Report Entry screen. You will not be able to save or submit a
report until all errors have been fixed. The error message will indicate the field that needs to be
corrected. Warning messages do not prevent you from saving reports, but are meant to warn users of
uncommon entries (such as entering >400 mt for a single species and product code combination).
If you wish to close a report without saving changes, you may click on the Cancel button at the bottom of the
Production Report Entry screen. However, the report will not be saved if the Cancel button is clicked on before
you have successfully saved the report.

After all errors have been corrected, save your report by clicking on the Save button again at the bottom of the
screen. When the report saves successfully, a message will appear at the top of the Production Report Entry
screen that says 'Report saved successfully.' You will also notice a message appears that reads 'Production
Report - Not Submitted.' No error messages will appear when a report is saved successfully. Agency staff
cannot view production reports with a status of Not Submitted, so if you call for user support, keep in mind that
Not Submitted reports are only visible on your end.
After you've saved your report, please transmit a copy of your report by clicking on the Submit Report button at
the bottom of your Production Report Display screen. NOTE: After you have submitted your report once, you
do not need to submit it again if changes are made after the first submission. If you attempt to submit the report
twice, an error message will appear saying you've already submitted the report. If you make changes to a report
after the report has been submitted, please just save the changes, and the changes automatically will be
submitted to the agencies. A second submission is not required!
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After you've submitted your report and the status of your report says Final Report Submitted, scroll to the
bottom of the Production Report Display screen and click on the View PDF to Print button. A new browser will
open to display the report. Check your print-out against your data to make sure that you have not made any
data-entry errors.

If you find an error, click on the Edit button at the bottom of the Production Report Display screen to make
corrections.
If you do not find any data-entry errors in the report,please print and save a copy of the PDF file for your
records. Federal law mandates that you keep copies of your reports for 3 years, plus the current year. You only
need to save the current year's reports on the vessel. You may be asked by NMFS staff members to make
changes to reports in the future, so please file your reports on-site so you may access them quickly in case
revisions need to be made.
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MRA Spreadsheet
If your report is the first of a new trip for Maximum Retainable Amount (MRA) calculations, click on the Trip
Event drop-down menu. The Trip Event field is a voluntary field that was created to help crews flag when their
reports are the first of a new trip for MRA purposes.

The following Trip Events are available: - Enter Protected Area: This report is the first after you entered a
protected area.
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Enter SSL Protection Area: A new fishing trip is triggered for any fishing after entering a SSL
protection area
closed to directed fishing for Pacific cod or Atka mackerel (see regulations at 679.22(a)(7) , (a)(7)(v),
(a)(7)(vi),
(a)(8) (a)(8)(iv) and (a)(8)(v)).
Leave SSL Protection Area: A new fishing trip is triggered for any fishing after departing a SSL
protection
area closed to directed fishing for Pacific cod or Atka mackerel (see regulations at 679.22(a)(7) ,
(a)(7)(v),
(a)(7)(vi), (a)(8) (a)(8)(iv) and (a)(8)(v)).
Directed Fishing Closure: A new fishing trip is triggered for any fishing in an area following a change in
the
directed fishing status for any species retained aboard the vessel.
Offload Product: A new fishing trip is triggered for any fishing following the offload of fish or fish
products.

There are a few Trip Events that are automatically assigned to reports on the MRA spreadsheet, including New
Week and Gear Change.
The Trip Event called New Week is assigned to all reports that fall on a Sunday, even if the user designates a
different Trip Event for that report. New Week also is assigned to reports with a report date of December 31
and January 1.
The Trip Event called Gear Change is assigned to a report if gear type changes from the previous report, even
if the user designates a different Trip Event for that report. The user does not manually select the Trip Event of
New Week and Gear Change; instead, these Trip Events are automatically assigned.
Please choose a Trip Event, or leave the Trip Event field blank if your report is not the first of a brand new
MRA trip. After you've entered all products and discards for that report, please click on the Save button. Once

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you review your work and you are ready to transmit your data, click on the Submit Report button.

Only after you've submitted your report will you be able to view the MRA spreadsheet. Click on the View
MRA Spreadsheet button at the bottom of your report.

An Excel spreadsheet will open in a new web browser. You will be able to see all product reported for a given
week, including days that comprise different trips.
You'll notice reports are listed as separate columns and the following header information is available: Federal
Fisheries Permit, vessel name, Report Date, Trip Event (the event that triggered a new trip for that particular
report), management program, and management program ID. The data are listed by species code, product code,
total round weight for all species/product code combinations reported that week, and round weight reported for
each report ID.
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Please note that the total round weight add all weights together, including weights from different MRA trips.
The MRA spreadsheet is not meant to be the final computation of MRAs per trip, but it is meant to provide the
crews a way to tabulate and cut and paste products from the same trip. Further computation by crews is required
in order for MRAs to be calculated on a trip basis.

Searching for Reports
If you save but do not transmit a report, you may find the report by clicking on the Reports Menu at the top of
screen. The Reports Menu is also the first screen that you see when you login. In the Reports Menu, a list of
unsubmitted reports will appear underneath the Incomplete Production Reports list. You can open and edit these
incomplete reports by clicking on the blue Report ID number. You may submit these reports by clicking on the
Submit Report button after reports have been verified to be correct.

You can search for submitted and unsubmitted by scrolling to the bottom of the Reports Menu and searching by
Report ID (a unique identifier for each report), Status (Final Report Submitted, Not submitted are the only valid
statuses for production reports), ADF&G number, date, report type (choose At-sea Production Report), or port
(choose FCP for floating catcher-processor).
Click on the Search button to perform a search after you select your search criteria, or click on reset to clear
your search criteria.

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Changing settings in your User Profile
The User Profile screen is the location where you may alter the settings for your reports.

The User Profile screen allows you to change the settings that have been established for your production
reports, such as number of decimal places and number of product rows or discard rows.
Verify the number of decimal places for weights has been set to three decimals; Federal regulations require that
weights are reported to the nearest thousandth. You may also increase the number of production report lines and
the number of discard lines. You also may increase the number of lines manually when entering data directly.

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