1 HBCUs and small businesses Portal and Grants Contracts

OMB # 0925-0767
Expiration Date: 05/31/2023

COLLECTION INSTRUCTIONS
The HBCU or small businesses will enter the following information:
•

Profile information to set up a user account (account provisioning done through
registration)

•

Information about a grant they are interested in pursuing

•

Information about a contract they are interested in pursuing

•

OMB Number and expiration date displayed on the site

•

Burden statement that is displayed on the site

•

Registration for new users

•

User input for monthly, quarterly and annual reporting

User Account Provisioning
Log in screen (OMB Number and Expiration Date)

Burden Statement (is at bottom of log in screen, scroll down to the bottom of the log in
screen to view the Burden Statement)

Registration for users

My Org Profile screen

Input organizational data to create a profile accessible to potential teaming partners and NIH staff.

My Grants
Search f or and record NIH grant opportunities that you intend to pursue or received notif ication
regarding.
Attributes
Announcement Number
Title
Activity Category

Activity Code
Application Type
Teaming
Teaming Partner
Grant Status
Start Date
End Date
IC

Award Budget

Definition
Funding Opportunity Announcement (FOA) number
Title of the grant opportunity
Category that the activity code belongs to
A 3-character code used to identify a specific category of
extramural research activity, applied to financial assistance
mechanisms.
Type of the grant application, e.g. New, Renewal, Revision.
YES/NO question to indicate whether the grant has teaming
partners.
A partnered HBCU/small business Institute or Center (IC) of
the grant.
Current status of the grant, e.g. Interested, Intend to Apply,
Not funded.
Official date a grant award begins; same as the first day of
the first budget period.
Official date a grant award ends; same as the last day of the
last budget period.
Institute or Center
The financial plan for the project or program that the
Federal awarding agency or pass-through entity approves
during the Federal award process or in subsequent
amendments to the Federal award.

My Contracts
Search f or and record NIH contract opportunities that you intend to pursue or received notif ication
regarding.
Attributes
Solicitation Number
Title
Notice Type
Contract Type
Contract Vehicle
IC
Teaming
Teaming Partner
Contract Status
Contract Value
Start Date
End Date

Definition
Agency assigned notice number to be associated with the
solicitation.
Title of the contract opportunity
Type of the contract opportunity notice, such as Award,
Combined Synopsis/Solicitation, Pre-solicitation.
Type of the contract, such as Cost No Fee, Cost Plus Award
Fee, Cost Plus Fixed Fee.
A contract vehicle is a streamlined method the government
uses to buy goods and services.
Institute or Center
YES/NO question to indicate whether the grant has teaming
partners.
A partnered HBCU/small business Institute or Center (IC) of
the grant.
Current status of the contract, e.g. Interested, Intend to
Apply, Did not win.
Total value of the contract.
Official effective date of the contract.
Official completion date of the contract.

Dashboard
View upcoming events, recent NIH f unding opportunities & updates from the NIH Small Business
Program Of f ice.

My Reports
Reporting dashboard to edit, submit, and download monthly, quarterly, and annual reports

Monthly Report
Monthly reporting on teaming partners and training

Monthly Report – Teaming Partners
Monthly reporting on teaming partners inf ormation

Monthly Report – Training
Monthly reporting on training evaluation

Quarterly Report
Quarterly reporting on teaming partners and PEI Program

Quarterly Report – Teaming Partners
Quarterly reporting on teaming partners inf ormation and evaluation

Quarterly Report – PEI Program
Quarterly reporting on PEI Program evaluation

Annual Report
Annual reporting on teaming partners and SBPO

Annual Report
Annual reporting on teaming partners evaluation

Annual Report
Annual reporting on the NIH SBPO evaluation